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REGULAR MEETING

APRIL 22, 2019

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present, except Van Overbeke, and three visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Neuman to approve the agenda with the addition of “ MTA Resolution” to New Business. All members-aye, motion CARRIED. The minutes of the March 21, 2019 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman prepared for the audit and completed and mailed the disbursement for the 2018 tax season to the SOM for the Qualified Forest Program. She was still able to get the promotional interest rate at Fifth Third Bank so she opened a Money Market account for the road millage money. Eight Delinquent Personal Property Tax Notices were mailed and payment has been received for two of them. Address changes are ongoing. A motion was made by Smith and supported by Neuman to authorize payment of the bills in the amount of $11,477.70, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting and the Annual meeting were completed and the synopsis was published in the local paper. Shaw called the newspaper office to correct a double charge for the Annual Meeting notice. The minutes were posted on the website and copies sent to the Trustees. A copy of the minutes and the approved work order was sent to the OCRC. Late arriving and time-sensitive bills were prepared. The budget for March was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The final numbers were added to the 2019-20 budgets and all wage increases entered in QB. Both the HHW contract and check and the All Season’s Porta Jons contract were sent. A survey and the Proposal 18-3 training completed. I attended the retirement party for Becky Griffin, County Clerk. All documents were prepared for the audit.

Cemetery report: There were three burials and one monument placement. Three lots were sold. We are continuing to reconstruct the cemetery maps, reviewing receipt entries and burial records from the last 30+ years. Supervisor Fleming removed one tree and trimmed another in an area of the cemetery that will have two burials in the next couple weeks.

Trustees’ report: None

Fire Board report: Smith reported on both February and March. There were 8 runs in February and 15 runs in March. Barefoot and Vandervelde passed the Officers 1 & 2 class. They are expecting a DNR Grant for $4,100.00. The purchase of a skid was approved. A house belonging to Jim Brown will be burned down for fire academy training. Bills totaling $3,585.14 were approved for March and bills totaling $3,004.28 were approved for April.

Park report: The tree by the seawall on the east side of the swim beach was removed. Joe Jonseck cleaned the Lake Michigan Oval Beach.

Planning Commission report: Preliminary minutes for the April 11, 2019 meeting were submitted. They are preparing a survey in anticipation of updating the Master Plan.

Supervisor’s report: Fleming reported that he tours the roads, parks, and cemeteries each weekend. He completed and filed the BOR minutes and attended both the OCRC Manager’s meeting and the Shelby-Benona Fire Command meeting. The seawall has been upgraded to “in process”. He has been working with the Road Foreman and the Road Commission Manager on road damage calls and road plans for this summer. At Bill Harris’ request, Fleming removed a tree and trimmed another tree at the Township Cemetery on Johnson Rd. He has also been working with Rob Troughton in his new position as Maintenance Manager. He received correspondence from ISO regarding building codes.

Assessor’s report: Michael Beach submitted a written report of activities for April. The BOR is finalized with the following results: 32 Appeals were received and 9 granted; no Poverty Exemptions or late Personal Property Statements were received; 2 Veteran’s Exemptions were granted; 2 late 5076’s, and 1 recapping of Taxable Value.

Zoning Administrator’s report: Airy submitted a report for April activities. Permit activity for the month of April: Regular permits-4 and one Land Division.

Old Business: A motion was made by Shaw and supported by Smith to approve the work order to chip seal and fog 44th Ave., Keeler Rd. and 42nd Ave. from Shelby Rd to West Buchanan Rd. for $60,800.00 and authorize the Supervisor to sign it. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Smith and supported by Shaw approve the work order for wedging West Buchanan Rd. 2,335 feet west of 65th Ave. (3 spots), for a cost to the township of $41,485.60 and authorize the Supervisor to sign it. Part of this section of road is in Shelby Township so if Shelby Township is unable or unwilling to pay for their portion, the Oceana County Road Commission has agreed to reimburse Benona Twp. $11,089.42 in credit for next year. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.

New Business: A motion was made by Shaw and supported by Neuman to approve $550.00 for postage for Summer Tax bill receipts. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A sample resolution was provided by MTA, asking townships for input on whether MTA should support or oppose legislation which would allow townships to choose whether or not to make township positions non-partisan. A motion was made by Shaw and supported by Smith to adopt the resolution. Roll call vote: Fleming-nay, Shaw-aye, Neuman-nay, Smith-aye; motion NOT CARRIED. Although the resolution was unable to be adopted, we will send the results to MTA.

Public Comment: Dean Gentel offered to help with the bell mount design and turned over some pictures and papers he had for the township. Allen Blohm, Road Commissioner, was present with helpful information about upcoming road projects and information that due to an error by MDOT the OCRC lost $230,000.00 in funding this year. The County Park Commission is still discussing the Marshville Dam issue.

A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 8:53 PM.

Respectfully submitted,

Margie Shaw, Clerk



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