APRIL 23, 2018
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and no visitors in attendance. A motion was made by Smith and supported by Van Overbeke to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the March 26, 2018 regular meeting were reviewed and a motion was made by Neuman and supported by Van Overbeke to approve the minutes with one correction. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Neuman to corrected the budget year dates on the 2017 Annual meeting minutes. All members-aye; motion CARRIED.
Treasurer’s report: Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman is researching the necessary steps to implement credit card payments for paying taxes online. She also compared quotes from Kent Communications to what we pay Centron Data Services for preparation and mailing of tax bills and found Kent Communications to be less expensive. Address changes are ongoing. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $10,208.29, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting and the Annual meeting were completed, and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The updated budget for March was completed and all accounts were reconciled. A correction needs to be made to the March 27, 2017 Annual meeting minutes. An adjustment was made to the 2017-18 year end budget line that didn’t affect the proposed budget. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The 941 tax report and MESC quarterly report were submitted. Preparations were made for the audit, which is scheduled for April 25th-26th. One town hall rental was scheduled and processed. The 2018-19 budget was entered into QuickBooks and adjustments to hourly wages made. Our information in the Election Directory was updated. The schedule of meeting dates for the upcoming year was posted on the doors. Shaw and Zoller attended the election training held in Hart on March 29th. Shaw spoke with Kelly Schmeideknecht Stayhauer about volunteers and changes at the swim beach. Kelly plans to send a sketch of a proposed plan she has for the swim beach area and asked about volunteers helping with weed cleanup within the docks. Deputy Clerk Zoller completed a FOIA request.
Trustee’s report: None.
Cemetery report: Four cemetery lots were sold. Two grave sites were marked for burials, one in snow.
Fire Board report: Smith reported that there were 7 runs in February. A mass casualty drill is scheduled for May 22 and a county-wide drill is scheduled for August. Application was made for a fire prevention grant targeting primarily rental and senior citizen occupants. There were 30 participants for the March county-wide training, at Camp Miniwanca. Bills totaling $12,129.21 were approved for payment.
Park report: None
Planning Commission report: Preliminary minutes were submitted for the April 12th meeting.
Supervisor’s report: Fleming reported that he submitted a single pass brine list for Great Lakes Chloride and scheduled brine application for around Memorial Day. Fleming completed and filed the March BOR minutes. He attended the OCRC Manager’s meeting and signed a work order for 48th Avenue, Johnson Road and Marshville Dam Road. He toured 44th Avenue, 56th Avenue and Baseline Road to assess their condition and determined that 56th Avenue and Baseline need to be chip sealed first. He requested and received an estimate for chip seal and fog for those two roads. Fleming drew an updated sketch of a possible foundation and sign for the school bell. He also tried to determine the best placement for a privacy fence by the building at Evergreen Cemetery. Fleming received a request from the Seventh-Day Adventist Church to submit a form to local law enforcement regarding door-to-door distribution of free literature.
Assessor’s report: Michael Beach submitted a written report of activities for April.
Zoning Administrator’s report: Airy submitted a written report of activities for April. Permit activity for the month of April: Regular permits-6, Critical Dune permits-1, RV permits-27, Land Divisions-2, and one Conditional Use permit review.
Maintenance Manager Report: None
Old Business: A motion was made by Shaw and supported by Smith to approve the work order for chip seal for sections of Johnson Road, 48th Avenue and Marshville Dam Road at a cost of $142,500.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made Smith and supported by Neuman to approve a work order to chip seal 56th Avenue from Buchanan Road to Baseline Road for $30,000.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Neuman and supported by Van Overbeke to approve the work order to chip seal Baseline Road from 56th Avenue to 52nd Avenue for $15,000.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
New Business: A motion was made by Shaw and supported by Neuman to contract with Kent Communications for preparation and mailing of summer tax bills for a total of $1,478.69. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to approve $500.00 for postage for tax receipts. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. There was no interest in obtaining the foreclosed property in Benona Township that will be going up for tax sale. A motion was made by Shaw and supported by Smith to hire professional window cleaners to clean the windows at the Townhall for a cost not to exceed $1,000.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to adjourn and the meeting was dismissed at 8:52 PM.
Margie Shaw, Clerk