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REGULAR MEETING

                                                                                                                                              AUGUST 24, 2020 at 7:30 PM

                                                                                                                                                  BENONA TOWN HALL

The regular meeting was called to order at 7:40 PM with all Board members present and no visitors in attendance. A motion was made by Smith and supported by Van Overbeke to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the July 27, 2020 Truth in Taxation hearing were reviewed and a motion was made by Neuman and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the July 27, 2020 Regular meeting were reviewed and a motion was made by Neuman and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported on township financial standings for August. She deposited all money received and entered income to QuickBooks. Address changes are ongoing. Summer tax collection began July 1, and she has collected $666,528.87 to date, approximately 39%. Tax distributions were prepared and mailed. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $689,744.34, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting, and the Truth in Taxation hearing were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees, Airy, and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budget report for July was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting, as well as the agendas and a compilation of surveys for the two Public hearings. All millage reports were submitted to the County. The Primary Election ran smoothly and the new tables were very helpful. There was a total of 577 voters. Ballots for Absentee Voters for the November General Election are expected to come before the end of September. Many voters have been added to the permanent AV list. The supplies from the CARE grant arrived just before and some after the election. The final reports were submitted for the Primary Election and voter history was downloaded to the QVF. Two FOIA requests came regarding election data. We were only able to respond to one thus far. The auditor made final adjustments to QuickBooks, resulting in a glitch when the checks were printed. Final papers were signed and submitted to the insurance company. The e-mail was down for several days while Deerpath changed servers. Several cemetery inquiries were answered and one site was marked for a burial which was later cancelled. Maps and rules were mailed to a lot owner as requested and one site was marked for a monument placement.

Trustees’ report: None

Fire Board report: Smith reported that there were 9 runs in July. Six broken welds were repaired on the tanker’s tank support, but this is only temporary. One new applicant was interviewed and approved for training, one has withdrawn and three requested inactive status. Bills totaling $46,794.11 were approved for payment.

Park Report: None

Planning Commission report: Preliminary minutes for the July 9th Planning Commission meeting. Van Overbeke reported that they approved one Land Division.

Supervisor’s report: Fleming’s report stated that he toured roads, parks and cemeteries weekly. He handled the maintenance and the mowers, moving and servicing them as needed and assisting with the mowing. He assisted compiling the surveys for the two Five Year Plans. Fleming reported on the status of various road projects and the second application of brine.

Assessor’s report: None

Zoning Administrator’s report: Airy submitted a written report on his activities for August. Permit activity for the month of August: Regular permits-7, Land Divisions-1, and Critical Dune permits-1.

Old Business: The sign for the town hall was approved for a purchase price of $464.00 plus installation, structural framing and gold caps. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

The Five Year Plan for Road Improvements was discussed and the following roads and dates were proposed:

2021-Grant Rd. from 28th Ave. to 40th Ave.-crush, shape, lift and repave.

2021-Garfield Rd. from the Ballpark to Lake Michigan Oval Beach-repave.

2022-Stony Lake Rd. from the s-curve, east to the township line-crush, shape and repave.

2022-Buchanan Rd. west of Scenic Dr. to Stone Church Rd., improve to a good gravel road.

2023-Buchanan Rd. from Cherry Point to 32nd Ave.- crush and shape and repave.

2023-24th Ave. from Grant Rd. to Shelby Rd.-improve to a good gravel road.

2024-Scenic Dr. from Stony Lake Rd., south to the township line-crush, shape, and repave.

2025- 58th Ave., from Shelby Rd. to Johnson Rd. to 56th Ave., to Grant Rd., to 54th Ave. to Marshville Dam Rd.- prep and pave.

The Five Year Plan for Parks and Recreation was discussed and the following projects and dates were proposed:

2021-Correct and add parking at the Stony Lake Ballpark. Add a permanent enclosure for a porta-jon at Stony Lake Ballpark.

2022-Build an open-sided covered pavilion at Stony Lake Ballpark.

2023-Make improvements to the boat marina on the channel.

2024-Create a bike path at Stony Lake/Lake Michigan Oval Beach area.

2025- Build a permanent enclosure for a porta-jon at Stony Lake Beach.

New Business: None

Public Comment/Presentations: None

A motion was made by Neuman and supported by VanOverbeke to adjourn, and the meeting was dismissed at 8:53 PM.

Respectfully submitted,

Margie Shaw, Clerk