Categories : Meeting Minutes News

 

REGULAR MEETING
AUGUST 27, 2018
BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present, except Fleming and Van Overbeke, and 4 visitors in attendance. The Clerk opened the meeting and following the pledge to the flag, a motion was made by Shaw and supported by Neuman to appoint Smith to chair the meeting. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Neuman to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the July 23, 2018 regular meeting were reviewed and a motion was made by Neuman and supported by Shaw to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the July 23, 2018 Truth in Taxation hearing were reviewed and a motion was made by Neuman and supported by Shaw to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the August 1, 2018 Special meeting were reviewed and a motion was made by Neuman and supported by Shaw that they be approved as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. To date, Neuman has collected $634,597.58 in summer taxes, about 37%. Updated bills for delinquent personal property were sent out by certified letter. Address changes are ongoing. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $18,203.82, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Neuman-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed, and the synopsis was published in the local paper. The minutes of the Truth in Taxation hearing and August 1 Special Meeting were also completed. The minutes were posted on the website and copies sent to the Trustees. Rachael Novak was contacted and she prepared ballot language for the November road millage proposal, which was adopted at the August 1st meeting. A copy of the minutes and ballot language was submitted to the County Clerk for placement on the November ballot. The new voting machines were pretested and the Public Accuracy test was held on August 1, following the Special meeting. Both the Supervisor and Treasurer were present for the testing along with the Clerk, Deputy Clerk and the appointed election inspectors. The Clerk’s office was open additional hours the Saturday and Monday preceding the Primary election. Although there was a certain amount of tension due to the new voting machines, there were no major problems on Election Day and Benona Township had our usual better than average turn-out. A required report following the election was completed and submitted. Late arriving and time-sensitive bills were prepared. The budget for July was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The lawyer was again contacted regarding a title for the ballot proposal and to assist with a difficult FOIA request for copies of all ballots and 2016 Presidential Election materials, which are still under the 22 month retention period. Due to the nature of these materials, both MTA and the Election Bureau advised consulting a lawyer. Since the tax exempt status has changed regarding election workers, 1-9’s and related tax papers were completed for newer election inspectors.

Trustee’s report: None

Cemetery report: Three grave sites were marked for monument foundations and one for a burial. Three lots were sold in late July and one was sold in August. Many requests for information were answered this month.

Fire Board report: Smith reported that there were 13 fire runs in July. Melissa Monroe was hired as Community Outreach Coordinator. One firefighter resigned and another requested inactive status. Truck 271 received a new radio, but is currently out of service. The compressor has been repaired. Bills totaling $39,991.28 were approved for payment.

Park report: Deb Dykman reported that the parking lot at the Oval Beach is being undercut and Joe Jonseck offered to push sand back so the parking lot doesn’t start breaking up.

Planning Commission report: Preliminary minutes were submitted for the August meeting. The main topics of discussion were Solar Farms and the Right to Farm Act information Airy learned at the MTA meeting.

Supervisor’s report: Fleming reported that he toured the roads and parks, checked the progress of the tuck pointing, and helped prepare the town hall for Election Day. He requested that Dykman freshen the striping at the Lake Michigan Oval parking lot. Dykman also repaired the Merry-go-round deck. Fleming attended and chaired a number of meetings, including the Public Accuracy Test. Fleming finally was able to contact Steve King of DK Construction regarding the seawall extension at Lake Michigan.

Assessor’s report: Michael Beach submitted a written report of activities for August.

Zoning Administrator’s report: Airy reported on the MTA meeting he attended. He discussed property use issues with two different owners and their potential buyers. Airy mailed copies of Claybanks Township’s Solar Farm ordinance as an example. He is assisting Ray Birkett’s attorney with information about Birkett’s April 2018 Land Division. He also assisted Larry Hays with an issue regarding his 2004 Land Division. Permit activity for the month of August: Regular permits-3, Critical Dune permits-1, and RV permits-1.

Old Business:

RESOLUTION RE TOWNSHIP OF BENONA
2018 MILLAGE LEVY

Moved by Shaw and supported by Neuman to establish the Township of Benona Township’s 2018 Millage Levy as follows:
MAXIMUM ALLOWABLE
SOURCE PURPOSE MILLAGE LEVY 2018 MILLAGE LEVY
Allocated Operational 1.2337 1.2337
Voted Fire District .8075 .8075
Voted District Library .2467 .2467
TOTAL 2.2879
BE IT FURTHER RESOLVED: to authorize the Supervisor of Benona Township and the Clerk of Benona Township to sign the Certificate of Compliance with Section 31 of article 9 of the State Constitution of 1963.

Roll call vote: Smith-aye, Shaw-aye, Fleming-absent, Neuman-aye, Van Overbeke-absent: motion CARRIED.
A motion was made by Shaw and supported by Neuman to approve a check for $1,850.00 to DK Construction so they can apply for a permit for the seawall at the Lake Michigan Oval Beach. Roll call vote: Smith-aye, Shaw-aye, Neuman-aye; motion CARRIED.

New Business: It was the consensus of the Board to title the road millage proposal for the November ballot simply “Benona Township Road Millage Proposal” unless the Clerk heard of a better title used by another jurisdiction.

Public Comment: Kelly Schmiedeknecht Stayhauser shared several concerns she still has about the swim beach area by the docks. These concerns included a porta-potty shelter, Trex board along the top of the seawall at that location, upkeep of the docks, and picnic table repairs. A motion was made by Shaw and supported by Neuman to adjourn and the meeting was dismissed at 8:30 PM.

Respectfully Submitted,

Margie Shaw, Clerk



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