DECEMBER 18, 2017
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and one visitor in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Neuman to approve the agenda with the addition of “2018 Road Wish List” to Old Business. All members-aye, motion CARRIED. The minutes of the November 27, 2017 regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes with one correction to the Supervisor’s report. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. She collected delinquent 2017 summer taxes, as well as approximately 18% of winter taxes. Mortgage company’s escrow 2017 Winter Tax amounts were sent out and she is beginning to receive some payments. With the passing of Brenda Beach, Neuman has been checking the Assessors’ phone messages and returning calls on their behalf. A motion was made by Shaw and supported by Van Overbeke to authorize payment of the bills in the amount of $12,070.42, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed, and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget was amended and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The budget needs to be amended by taking $1,000.00 from Contingencies and increasing the Cemetery budget by $1,000.00. Shaw contacted MTA regarding Brenda and Michael Beach’s contract, following her passing. A gift basket was sent on behalf of the Board and Bill Airy. Rose & Rose was contacted regarding a billing/payment error. Shaw and Zoller also selected the bin design for the new voting machine.
Trustee’s report: None.
Cemetery report: There was one lot sold and one burial.
Fire Board report: Smith reported that there was 1 run in November. Ted Vandervelde was appointed as Lieutenant and four new firefighters were hired on probationary basis. Repairs to the roll-up door and pump housing on #261 were approved. The bid from Superior Electric was accepted for the installation of the new generator. The County is working out the details for a full scale disaster drill next summer. A new training and fire call response attendance policy was approved. Bills totaling $18,267.83 and payroll of $23,943.00 for the second half of 2017 were approved for payment.
Park report: None.
Planning Commission report: Preliminary minutes were submitted.
Supervisor’s report: Fleming reported that he compiled a proposed “wish list” for the Road Commission for possible road work for the year 2018 for approval. He contacted Planning Commission and Zoning Board of Appeals members whose terms are expiring to find out if they were willing to serve additional terms. Fleming contacted Michael Beach about Brenda’s condition and called the Board of Review members as December Board of Review was scheduled.
Assessor’s report: None.
Zoning Administrator’s report: Airy reported that he prepared a Land Division for Scott Stovall, which was later approved by the Planning Commission. At the Planning Commission meeting they also discussed the abandonment of a “paper” road in Benona Village, and deemed a formal abandonment unnecessary. Permit activity for the month of December: Regular permits-3, Critical Dune permits-4, Sign permits-1, and one Land Division.
Maintenance Manager Report: None.
Old Business: The 2018 Road “Wish List” compiled by Fleming was reviewed and it was the consensus of the Board to submit it to the Road Commission.
New Business: A motion was made by Shaw and supported by Neuman to amend the budget by taking $1,000.00 from Contingencies and increasing the Cemetery budget by $1,000.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. The Assessing Services contract was discussed and Fleming will contact Michael Beach regarding any needed changes to the contract. A motion was made by Neuman and supported by Van Overbeke to adopt the Medical Marihuana Facilities “Opt Out” Resolution and authorize the Clerk to sign it and submit it to the State of Michigan. Roll call vote: VanOverbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye: motion CARRIED. A motion was made by Smith and supported by Neuman to reappoint Daryl Shaw and Barbara Fox to the Planning Commission for three year terms (expires 12/31/2020). Roll call vote: VanOverbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye: motion CARRIED. A motion was made by Smith and supported by Van Overbeke to reappoint Mike Pranger to the ZBA for a three year term (expires 12/31/2020). Roll call vote: VanOverbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye: motion CARRIED. A motion was made by Smith and supported by Neuman to adjourn and the meeting was dismissed at 8:35 PM.
Margie Shaw, Clerk