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REGULAR MEETING

DECEMBER 23, 2019

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present, except VanOverbeke and two visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Neuman to approve the agenda as presented. All members-aye, motion CARRIED. The minutes of the November 25, 2019 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. Address changes are ongoing. To date, $970,756.90 had been collected in winter taxes, which is approximately 24%. Tax distributions were prepared and mailed. Neuman worked with the Assessor to import data from the December BOR changes. Updated 2019 Winter Tax bills were sent and seven refunds processed for taxes that had been adjusted by the BOR and one from the Michigan Tax Tribunal, but had already been paid. A motion was made by Smith and supported by Neuman to authorize payment of the bills in the amount of $11,562.62, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.

Clerk’s Report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees, Airy, and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budget for November was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Shaw compiled a list of expiring appointments for Steve. A copy of the minutes and the road wish list were sent to the OCRC. Deputy Clerk Zoller prepared the mailing for AV applications and will send them as soon as the updated forms are available. The 941 Quarterly report was completed. Letters were received from the Treasury Dept. regarding the AMAR Review and from Rothbury Village in response to our letter about Electric Forest issues.

Cemetery report: A cemetery map copy was sent to Bill Harris so he could assist a family with questions about their grave sites.

Trustees’ report: None

Fire Board report: Smith reported on the regular Fire Board meeting. At the regular meeting, there were 20 runs in November. Whitney Ellison was appointed as a probationary firefighter. Bills totaling $37,480.72 were approved for payment.

Park Report: None

Planning Commission report: No meeting was held in December.

Supervisor’s report: Fleming reported that he toured roads, parks and cemeteries weekly. Fleming met with Mark Timmer from the Road Commission to discuss the Road Commission doing the installation of the “Welcome to Benona” signs. They can’t be placed in the road right-of-way. The Road Commission will install them and the Township will be responsible for the cost of materials. Fleming ordered a Port-Jon for the ballpark. He also cleaned and restarted the condensate pumps at the Townhall. He attended the OCRC Manager’s meeting and the Fire Board meeting. Fleming contacted all ZBA and Planning Commission members whose terms are expiring. All will serve another term.

Assessor’s report: A written report was submitted for December.

Zoning Administrator’s report: Airy submitted a report of his activities for December. Airy mailed a copy of the ZBA Variance application to Mr. T. Roach, submitted it along with the fee at a later date. He assisted Mr. D. Berens and Mr. P. Jensen a property line adjustment requiring a Lot Split Resolution. He mailed out the surveys for the Master Plan review to some business owners and residents. These surveys are also available at the Treasurer’s office at the town hall and Stony Lake Depot. Permit activity for the month of December: One Lot Split and one Variance application.

Old Business: None

New Business: A motion was made by Shaw and supported by Smith to approve the proposal from KCI to process and mail our Assessment Change notices at an estimated cost of $1,366.52. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Smith and supported by Shaw to reappoint Amy Kidder and Warren VanOverbeke to the Planning Commission for three year terms. All members-aye; motion CARRIED.

A motion was made by Shaw and supported by Smith to reappoint Harry Schouten, Warren VanOverbeke and Betty Jones to the ZBA for three year terms. All members-aye; motion CARRIED. A motion was made by Smith and supported by Shaw to adopt a Lot Split resolution adjusting the line of Lot 007 Sable View Subdivision and transferring the south 30 feet to Lot 008. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

Public Comment: Kris Steinberg from the US Census Bureau was present to enlist our help finding workers for the census.

A motion was made by Neuman and supported by Smith to adjourn and the meeting was dismissed at 8:55 PM.

Respectfully submitted,

Margie Shaw, Clerk