FEBRUARY 26, 2018
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and seven visitors in attendance. A motion was made by Van Overbeke and supported by Smith to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the January 22, 2018 regular meeting were reviewed and a motion was made by Smith and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. To date, she has collected $3,523,715.36 in winter taxes, which is approximately 89% of winter taxes. She has also collected $53,397.13 in delinquent summer taxes. Neuman is preparing for the upcoming Property Tax Settlement which will be completed electronically for the first time. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $11,253.40, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed, and the synopsis and Budget hearing notice were published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Two BOR members were registered for the MTA class. Late arriving and time-sensitive bills were prepared. The budget was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Michael Beach was contacted regarding his contract renewal and figures for the 2018-19 budgets. The proposed Salary & Wage Schedule and 2018-19 Budgets were completed and made available to the public. The Clerk and Deputy Clerk were registered for two mandatory election classes in March.
Trustee’s report: None.
Cemetery report: No activity.
Fire Board report: Smith reported that there were 7 runs in January. Smith submitted a copy of the Annual Report to the Township. The installation of the new generator is scheduled for April 17th. The 2017 budget was amended. Bills totaling $17,102.83 were approved for payment.
Park report: None.
Planning Commission report: Van Overbeke reported that they discussed Medical Marihuana.
Supervisor’s report: Fleming reported that he called BOR members regarding the MTA BOR class. He made adjustments to doors at the town hall so they would latch properly and discovered that the new hot water breaker was off. Fleming attended the Road Commission Manager’s meeting, where he gained a better understanding of road brine options. He toured the parks and cemeteries and attended the Fire Board meeting. An informational meeting about the Hemlock Woolly Adelgid is scheduled for March 20th at the Town Hall.
Assessor’s report: Michael Beach was present and noted that there will be an increase to Agricultural and Residential properties this year, in addition to submitting his written report. His son, Michael John will be working with him to replace Brenda.
Zoning Administrator’s report: Airy reported that he discussed a ZBA request with Robert Baldwin and mailed him an application. He later visited his site and scheduled a March 21st meeting with ZBA members. He assisted Joe Hayes with two zoning permit applications. Following his surgery, he answered e-mails and phone calls from his home. Permit activity for the month of February: Regular permits-2, Critical Dune permits-1, and one Variance request. Two Land Divisions are pending.
Maintenance Manager Report: The toilet was replaced in the original bathroom and a light was replaced in the hall.
Old Business: None.
New Business: Supervisor Fleming explained the new brine options and how they would be billed. If the township chooses one of the two options approved by the Road Commission, the Road Commission will pay 50% of the total. A motion was made by Van Overbeke and supported by Smith to contract with Great Lakes Chloride, Inc. for one application of brine this year. The increased percentage of Calcium Chloride makes only one application necessary. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to adopt the Federal Poverty Guidelines Used in the Determination of Poverty Exemptions for 2018. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to approve the contract for the Household Hazardous Waste Program for $450.00 for 2018. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to accept the two-year contract with Beach Assessing Services LLC. The only change to the contract is a 5% increase in salary and wages. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.
Presentations: Sheriff Mast was present to explain a report on offenses in Benona Township for 2015-2107, and a report of motor vehicle crashes in 2016. He also discussed staffing at the Sheriff’s Dept. and the jail and the use of their new service dog. A motion was made by Smith and supported by Van Overbeke to adjourn and the meeting was dismissed at 8:35 PM.
Margie Shaw, Clerk