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REGULAR MEETING

FEBRUARY 24, 2020

BENONA TOWN HALL

The regular meeting was called to order at 7:30 PM with all Board members present and six visitors in attendance. A motion was made by Smith and supported by Neuman to approve the agenda with the deletion of “Assessment Change Notices” from New Business. All members-aye, motion CARRIED. The minutes of the January 27, 2020 Regular meeting were reviewed and a motion was made by Van Overbeke and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the February 3, 2020 Election Commission meeting were reviewed and a motion was made by Neuman and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. Address changes are ongoing. To date, $3,915,801.91 has been collected in winter taxes, which is approximately 92%, and $54,312.79 has been collected in delinquent Summer Taxes. Tax distributions were prepared and mailed. Neuman attended the Election Commission meeting and the Public Accuracy testing. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $10,634.69, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees, Airy, and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budget for January was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The agenda, Salary & Wage Schedule and 2020-21 budgets were prepared for the Budget hearing and the date and time was published. Copies of the budgets and Salary & Wage Schedule were sent to Troughton for the website. The agenda was prepared for the Election Commission meeting and the minutes completed afterwards, with copies sent to the County Clerk and the Party Chairs. Eighty AV ballots were initially sent out on February 4th and continue to be sent as requested. Ballots are being processed as they return. Voting machine public accuracy tests were published and completed on Feb. 13th. We continue to try to learn how the EPB works and are preparing for the election. One FOIA request was received and Deputy Zoller submitted the requested material. Forms for the Ragnar Relay were returned and work orders sent to the Oceana County Road Commission, as well as the registration for the BOR training. Shaw contacted MTA about a Trustee holding the Maintenance Manager position, and purchased and delivered the table to the town hall.

Trustees’ report: None

Fire Board report: Smith reported that there were 3 runs in January. The new truck is almost done. A new pager was approved for purchase and an aerial nozzle motor needs repair. Bills totaling $19,562.65 were approved for payment.

Park Report: Fleming reported that DK Construction is unable to work on the bank stabilization at the Lake Michigan Oval Beach this year, but he is checking with some local contractors about the project.

Planning Commission report: Van Overbeke reported on the February 13th meeting. An increase in permit fees was approved as well as two Land Divisions. Changing the minimum acreage sale requirement and outdoor storage rentals were topics of discussion.

Supervisor’s report: Fleming reported that he toured roads, parks and cemeteries weekly. He attended the Fire Board meeting, Election Commission meeting, OCRC Manager’s meeting and the Public Accuracy testing. Fleming contacted the BOR members to invite them to attend the MTA class, which he also attended on the 24th. He also interviewed Jon Zapolski for the Maintenance Manager position.

Assessor’s report: A written report was submitted for February. He is preparing for the March BOR and one Tribunal is scheduled.

Zoning Administrator’s report: Airy submitted a written report of his activities for February. Permit activity for the month of February: One Regular permit was issued and two Land Divisions submitted and approved.

Old Business: Joey Jonseck was present and submitted a Work Agreement Contract for beach cleaning for the 2020 season. A motion was made by Shaw and supported by Van Overbeke to approve the contract. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. Hiring a Trustee to fill the Maintenance Manager position was discussed. According to MTA it can be done as long as it is set up properly.

New Business: A motion was made by Van Overbeke to contract with Great Lakes Chloride for one application of brine, but the motion failed for lack of support. A motion was made by Smith and supported by Neuman to contract with Michigan Chloride Sales for two applications of brine this summer. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to approve the work order for crushing and shaping, gravel on shoulders, and paving for Scenic Dr. from Stony Lake Bridge to Grant Rd. for $492,651.50, township share. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to approve the work order to ditching, gravel, tree cutting, culverts and paving for Second St. from Garfield Rd. to Thomas St. for $40,562.50, township share. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Van Overbeke to approve the work order for ditching, gravel, tree cutting, culverts and paving for Thomas St., from Second St. to Scenic Dr. for $42,487.50, township share. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Neuman and supported by Smith to approve the work order for Grant Rd. from 28th Ave. to the Seasonal road for ditching, gravel, tree cutting, and culverts for $28,875.00, township share. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Van Overbeke and supported by Smith to approve the work order for ditching and graveling for Johnson Rd. from 48th Ave. to the dead end for $33,027.41, township share. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Public Comment: A question was asked if an ORV Ordinance is being considered for adoption in Benona Township. County Commissioner Larry Byl was present to give an update of County activities. There are four millage renewal requests for the County at the August Primary.

A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 9:10 PM.

Respectfully submitted,

Margie Shaw, Clerk