FEBRUARY 22, 2016 AT 7:30 PM
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and four visitors in attendance. A motion was made by Smith and supported by Schuyler to approve the agenda with the addition Election Commission Minutes. All members-aye; motion CARRIED. The minutes of the January 25, 2016 regular meeting were reviewed and a motion was made by Burmeister and supported by Schuyler to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the February 8, 2016 Election Commission were reviewed and a motion was made by Schuyler and supported by Burmeister that they be approved as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Schuyler reported final account balances for January and current activities. As of February 22nd, winter taxes collected totaled $3,500,447.11 and late 2015 summer taxes collected totaled $40,670.79. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $12,036.77, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. Late arriving bills were prepared. All accounts were reconciled and a monthly budget report for January 2016 was completed. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. A FOIA request was completed, as was the State Annual report and the MOVE Compliance report. Preliminary 2016-17 budgets, the Salary & Wage Schedule and the agenda were prepared for the budget hearing and a notice of that hearing was published in the newspaper. Shaw notified the Assessors that their contract is due for renewal in March. Applications and ballots are being sent to absentee voters for the March 8th Presidential Primary as requests come in. Prospective Inspectors for the Primary were contacted. Inspector training will be held by the County Clerk later this month. Following the Election Commission meeting a list of approved Inspectors was sent to the Party Chairmen and the County Clerk by both e-mail and hard copy. The agenda and minutes were completed for that meeting as well. The Public Accuracy test will be held on Thursday, February 25, 2016 at 10:00 AM. Close of Registration was published, posted and held on Feb. 8th.
Trustee’s report: None
Cemetery: Shaw reported the progress on making arrangements for the cremains that were shipped to the township.
Fire Board report: Smith reported that there were 6 runs in January. The Annual Report was reviewed. They reviewed bids for lakeshore capable trucks. It was the consensus to delay purchase until more money can be saved for this purpose. Board members who have been attending additional meetings and interviews will be paid the rate for a regular meeting. Bills totaling $5,982.22 were approved for payment.
Parks report: Gentel was present and submitted pictures to the Board of the high water levels, the sunken section of the docks at the swim beach and holes along the seawall.
Planning Commission report: Preliminary minutes were submitted.
Supervisor’s report: Fleming reported that he contacted the Road Commission to place an order for upcoming curve signs at Buchanan Rd. and 44th Ave. He contacted BOR members to see if there was any interest in attending the MTA training. He discussed the township website and minutes with Jim Mitteer and attended both the Election Commission meeting and the Fire Command meeting.
Assessors’ report: Beach submitted a written report detailing their activities for the month of February. They are very busy preparing for the March Board of Review and the Entire Tax Tribunal. The BOR is scheduled for March 16th and 17th.
Zoning Administrator’s report: Airy reported that he worked with Anne Schmeideknecht and family throughout the month on a Land Division. He reviewed and issued permits via e-mail for the Dedic family and Mr. Pieri. He assisted the Assessor with two Land Division legal descriptions. Permit activity for the month of February: Regular permits-5 and one Land Division.
Maintenance Manager’s report: The school bell/sign was discussed.
Old Business: Two bids were received for the town hall addition. Stovall Construction, Inc. submitted a bid for $256,580.00 for the complete project and Winberg Construction, Inc. submitted a bid for $272,268.00 for the complete project. A motion was made by Burmeister not to build according to the plans, but failed due to lack of support. A motion was made by Schuyler and supported by Shaw to contract with Stovall Construction and to negotiate a final bid with adjustments to the original bid in order to fit our budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-nay; motion CARRIED.
New Business: A motion was made by Shaw and supported by Schuyler to amend the budget by taking $2,070.00 from Building Fund and increasing Building and Grounds. The initial payment to Harbor Design was taken from Building and Grounds when it should have come from the Building Fund. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to approve the contract for $450.00 with the Household Hazardous Waste Program. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Schuyler to establish the Poverty Exemtion Guidelines at the rate provided by the State Tax Commission. All members-aye; motion CARRIED. The possible need for a Website Administrator was discussed.
Public Comment: Mr. Scott Van Singel was present. He is running for State Representative to replace Jon Bumstead. A motion was made by Smith and supported by Schuyler to adjourn and the meeting was dismissed at 8:55 PM.
Margie Shaw, Clerk