JANUARY 28, 2019
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present, and four visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Van Overbeke to approve the agenda with the addition of “Seawall” to Old Business. All members-aye, motion CARRIED. The minutes of the December 17, 2018 regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman has continued to collect delinquent summer taxes ($22,103.37 to date) as well as winter taxes. As of this date, $2,168,880.85 in winter taxes has been paid, approximately 53%. She also prepared Tax Distributions. Address changes are ongoing. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $11,425.78, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget for December was completed and all accounts were reconciled. The election audit was held on Dec. 19th. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The 941 and Unemployment quarterly reports were submitted, as well as the Annual State report. The W2’s and 1099’s were sent to all employees, Beach Services LLC, and the Internal Revenue Service. Amendments to the Election budget were entered. Updated information was submitted for the County Directory. Jeff Payne and Amy Kidder were contacted to be sworn in and complete all necessary tax papers. Shaw contacted the Golden Township Clerk regarding their current salaries to assist us as we review our Salary and Wage Schedule and Salary Resolutions.
Cemetery report: One letter was sent in response to a genealogy inquiry and one burial was scheduled for next July.
Fire Board report: Smith reported that there were 6 runs in December, with a total of 119 for the year. Chris Carroll resigned. The lowering number of firefighters was discussed.
Park report: The “Thin Ice” sign was posted by Fleming. Airy reported that two marina slips were rented for this summer.
Planning Commission report: Preliminary minutes for the January 10, 2019 meeting were submitted. Van Overbeke reported that they approved one Land Division.
Supervisor’s report: Fleming reported that he turned on the hot water heater at the town hall and toured township properties with our new Maintenance Manager, Rob Troughton. He contacted Howard Gardner to relay permission from the OCRC to plow Baker Rd. to get to the parking lot, if necessary. Fleming has been working with Jay Bower (the land owner to the north) and Lewis Alexander of DK Construction regarding the seawall project. He attended the Fire Command meeting. Fleming contacted Bill Airy after discovering that the “Opt Out” Resolution from December 2017 wasn’t recorded with MI Licensing and Regulatory Affairs and Bill contacted LARA to find out current requirements.
Assessor’s report: Michael Beach submitted a written report of activities for January.
Zoning Administrator’s report: Airy submitted a report for January activities. Since the township was originally informed that LARA only needed to be contacted if a jurisdiction elected to opt in on medical marihuana businesses, Airy contacted Kortni Garcia at LARA Enforcement to inquire if they needed a copy of our “Opt-out” resolution. No reply has been forthcoming. Permit activity for the month of January: Regular permits-5, Critical Dune permits-1, and one Land Division.
Old Business: The seawall addition at the Lake Michigan Oval beach was discussed. Fleming thoroughly investigated the seawall, discussing it with the property owner to the north and DK Construction. He submitted drawings of the area to the Board with two different designs, one 50 feet long and the second 65 feet long. The longer version might allow us to avoid part of the permitting process. If a decision isn’t made soon, we will forfeit the original permit fees already paid. A motion was made by Smith and supported by Van Overbeke to proceed with the permitting process for a 65 foot seawall extension. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.
New Business: A motion was made by Van Overbeke and supported by Smith to contract with Great Lakes Chloride for one application of brine in 2019. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. Jonseck’s Beach Cleaning contract was reviewed. There were no changes from last year. A motion was made by Shaw and supported by Neuman to approve the contract with Jonseck’s Beach Cleaning. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. The Salary & Wage Schedule was reviewed regarding primarily Board members salaries. The last increases for Supervisor, Clerk and Treasurer were in 2013 and for Trustees in 2007. Shaw had figures from a neighboring township for comparison. A motion was made by Neuman and supported by Shaw to adopt a resolution establishing Trustees’ salaries at $135.00 per meeting. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. It was determined to increase the remaining Board members by a 5% cost of living increase. The Clerk was directed to roughly follow this pattern for all other township positions as she prepares the Salary & Wage Schedule for the Budget Hearing in February. A motion was made by Shaw and supported by Neuman to adopt a resolution establishing the Supervisor’s salary at $11,130.00 per year. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Van Overbeke and supported by Smith to adopt a resolution establishing the Clerk’s salary at $15,750.00 per year. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. A motion was made by Smith and supported by Van Overbeke to adopt a resolution establishing the Treasurer’s salary at $15,750.00 per year. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. All members-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to schedule the Budget Hearing on February 25, 2019 at 7:00, prior to the regular meeting and to schedule the Annual Meeting on Thursday, March 21, 2019 at 6:30, prior to the regular meeting. All members-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to approve registration for any Board of Review members desiring to attend a BOR training. All members-aye; motion CARRIED.
Public Comment: Jeff Glover, Don Muckle and Tom Allen were present and requested that the Board reconsider allowing “growing only” of marijuana within the township. Following discussion, this topic is being referred to the Planning Commission for review.
A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 9:30 PM.
Margie Shaw, Clerk