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REGULAR MEETING

JANUARY 27, 2020

The regular meeting was called to order at 7:30 PM with all Board members present and three visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Neuman to approve the agenda with the addition of “Poverty Asset Test Resolution” and ”Bell” to Old Business and “ Road Work Orders” and “Table” to New Business. All members-aye, motion CARRIED. The minutes of the December 23, 2019 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. Address changes are ongoing. To date, $2,227,369.08 has been collected in winter taxes, which is approximately 55%, and $23,576.12 has been collected in delinquent Summer Taxes. Tax distributions were prepared and mailed. Neuman attended the “How It Works-Oceana County Roads Funding and Repairs” meeting. She worked with the Assessor on two MTT’s and sent revised 2019 Winter Tax bills and two refunds for current year Summer Taxes. Neuman also mailed updated delinquent 2018 Personal Property bills. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $11,378.25, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees, Airy, and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budget for December was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The Clerk & Deputy Clerk Zoller prepared and mailed the AV applications and they are being processed as they return. AV applications are being sent as requested, by voters not on our permanent list. The W2’s and W4’s were sent to all current township employees. The Annual State report, 1099’s, and all quarterly reports were completed and submitted. In Zoller’s absence, Shaw is checking the QVF inbox weekly for new voters and processing all election materials. Shaw and Zoller met with Golden Twp. Clerk, Rachel Iteen, and her Deputy, who trained us on the new Electronic Poll Book. A copy of a section of a cemetery map was sent to a lot owner with questions about their grave sites.

Trustees’ report: None

Fire Board report: Smith reported that there were 8 runs in December, for a total of 156 runs in 2019. Beds and compartments are being added to the new truck. Damaged equipment has been repaired and replaced. Bills totaling $64,415.74 were approved for payment.

Park Report: The continuing damage to the docks was discussed. Joe Jonseck was present and said that since the Lake Michigan Oval beach is greatly reduced in size, he feels that in fairness to the Township he should charge by the hour rather than per cleaning. He will draw up a new contract and submit it.

Planning Commission report: Preliminary minutes were submitted for the January 9th meeting.

Supervisor’s report: Fleming reported that he toured roads, parks and cemeteries weekly. Fleming met with Steve Darling in regard to a drainage and erosion issue on Baker Rd. and then later with Jeff Balkema from the Road Commission to discuss that issue and tour some of the roads on our Wish List that we submitted to the Road Commission. He attended the Fire Board meeting. Fleming also filled out the Census Boundary Validation and submitted it.

Assessor’s report: A written report was submitted for January. There is one Tribunal scheduled for February.

Zoning Administrator’s report: Airy submitted a report of his activities for January. Airy has been very busy assisting many lakeshore property owners with severe erosion problems and regularly checking with EGLE for special exemption requests for erosion control retention walls. He assisted Mr. Guy Ward with an access issue to the property to the south of his lot. Airy responded to realtor Dodie Stark’s inquiry about any ordinance we might have regarding short term rentals. At the Planning Commission meeting, he presented an updated fee schedule for Zoning permit applications for them to review. The Planning Commission also discussed increasing the minimum acreage for a dwelling, and short term rental uses. Rob Draper, Golden Twp. Zoning Administrator, sent Airy a copy of their recently adopted ordinance regarding short term rentals. Airy is preparing for a ZBA meeting to consider a Variance request for Mr. Roach. Permit activity for the month of January: One Regular permit. Airy also processed one marina slip rental.

Maintenance Manager’s report: The vacant Maintenance Manager position was discussed. Warren Van Overbeke expressed interest but we need to check and see if that’s a possibility since he’s a Trustee.

Old Business: A motion was made by Shaw and supported by Van Overbeke to amend the Resolution Setting Asset Test for Board of Review by removing #1 regarding home ownership, and setting the acreage size at 20 acres. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. The bell mount was discussed.

New Business: A motion was made by Smith and supported by Neuman to approve the contract for $500.00 to support the Household Hazardous Waste Disposal Program, which is scheduled for August 15, 2020. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. It was the consensus of the Board to set the Election Commission meeting date for February 3, 2020 at 10:00 AM, the Budget hearing for February 24, 2020 at 7:00 PM, and the Annual meeting for March 23, 2020 at 6:30 PM. The Ragnar Relay form was reviewed and Shaw will complete and submit it. The Salary Schedules for 2020 were reviewed and it was decided to give cost of living raises, which this year is 1.5%. A motion was made by Shaw and supported by Van Overbeke to adopt a resolution establishing the Supervisor’s salary at $11,300.00 a year. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Van Overbeke to adopt a resolution establishing the Treasurer’s salary at $16,000.00 a year. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Neuman and supported by Van Overbeke to adopt a resolution establishing the Clerk’s salary at $16,000.00 a year. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to adopt a resolution establishing the Trustee’s pay at $140.00 per meeting. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to approve registration for the BOR members and the Supervisor to attend the BOR training. All members-aye; motion CARRIED. A motion was made by Van Overbeke and supported by Shaw to purchase as table for the town hall, not to exceed $300.00. Van Overbeke, Neuman, Shaw and Smith-aye, Fleming-nay; motion CARRIED. A motion was made by Shaw and supported by Smith to approve the work order for Stone Rd., between Scenic Dr. and 32nd Ave. for $32,000.00, and to apply the matching funds from 2019 to this bill. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to approve the work order for Johnson Rd., from 40th Ave. to the Lutheran Church, for a cost of $12,800.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Public Comment:

Presentations:

A motion was made by Shaw and supported by Neuman to adjourn and the meeting was dismissed at 9:30 PM.

Respectfully submitted,

Margie Shaw, Clerk