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REGULAR MEETING
JULY 23, 2018
BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present and 7 visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Neuman to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the June 25, 2018 regular meeting were reviewed and a motion was made by Neuman and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the July 10, 2018 regular meeting were reviewed and a motion was made by Neuman and supported by Fleming to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman began collecting summer taxes as of July 1st and $282,057.91 has been collected to date, about 17%. Following the Board of Review on July 18th, some revised tax bills were sent. Neuman sent all mortgage companies tax summaries and completed Commercial Forest reports and payments. Address changes are ongoing. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $38,667.96, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed, and the synopsis was published in the local paper. The notice for the Truth in Taxation hearing was also published. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget for June was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. All quarterly reports were completed. The agenda and minutes were completed for the Election Commission meeting. Party chairmen were sent minutes to notify them of appointed election inspectors for the August Primary. Election inspectors were contacted about the training which was held on July 18th. Two will have to complete the test at the County Clerk’s office as they were unable to attend. We currently have 86 absentee ballots out. Public accuracy testing of the voting machines is scheduled for August 1st at 1:15PM. Dustin Drabek, the risk management advisor from the insurance company, confirmed that he will attend our July 23 Regular meeting to advise the board.

Trustee’s report: None

Cemetery report: Three grave sites were marked for monument foundations. One lot was sold and several requests for information were answered this month.

Fire Board report: Smith reported that there were 11 fire runs in June. The county-wide drill is still scheduled for August. Truck 271 will receive a new radio, several sections of hose need to be replaced, and the Aerial truck passed inspection. One fire fighter was injured at a fire. Bills totaling $21,924.03 were approved for payment.

Park report: Dustin Drabek, risk management advisor, reviewed the proposal for improvements to the Stony Lake beach submitted by Kelly Schmiedeknecht Stayhauser, and made recommendations as to what changes might be feasible and what should be avoided.

Planning Commission report: Preliminary minutes were submitted for the July meeting. The main topics of discussion were Solar Farms and Tiny Homes.

Supervisor’s report: Fleming reported that he ordered a replacement for a missing sign. He reported a damaged inside ladder at the docks to Dykman, who removed it. Fleming completed the annual parks and playground safety check. The masonry repair work that was done on the first section of the old part of the town hall was well done, so a second section totaling less than $500.00 was completed, and Fleming recommended we complete the final section of the repairs. He attended the Fire Command meeting and the Election Commission meeting.

Assessor’s report: Michael Beach submitted a written report of activities for July. The July Board of Review met July 18, 2018.

Zoning Administrator’s report: Airy submitted a written report of activities for July. Permit activity for the month of July: Regular permits-7, and RV permits-2.

Maintenance Manager Report: None

Old Business: Fleming had more examples of a sign for the town hall. A motion was made by Shaw and supported by Van Overbeke that we hire Dave’s Masonry to complete the tuck pointing and brick replacement on the final section of the town hall for $625.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

New Business: A petition was presented to the Board, bearing 119 signatures, requesting the township board to place a millage request on the November 2018 ballot for millage to repair county primary roads. A motion was made by Shaw and supported by Van Overbeke to place a request for 2 mills, for a period of 4 years on the ballot for the November 6, 2018 General Election and to hold a special meeting on August 1, 2018 to approve the ballot language. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Larry Byl was present to give an update of County Board activities. Solar farms and the EMS were both topics. A motion was made by Van Overbeke and supported by Neuman to adjourn and the meeting was dismissed at 9:10 PM.

Respectfully Submitted,

Margie Shaw, Clerk



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