Categories : Meeting Minutes

 

REGULAR MEETING

JULY 25, 2016 AT 7:30 PM

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present, except Smith, and eight visitors in attendance. A motion was made by Burmeister and supported by Schuyler to approve the agenda with the addition of “Fire District Agreement” to New Business and “Assessor Evaluation” to Other Business. The minutes of the June 27, 2016 Election Commission meeting were reviewed and a motion was made by Schuyler and supported by Burmeister to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the June 27, 2016 Regular meeting were reviewed and a motion was made by Burmeister and supported by Schuyler to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Schuyler reported that she balanced all accounts and entered income into QuickBooks and she reported final account balances for June. She began collecting summer taxes on July 1st and has collected 18% to date. Schuyler collected the Boat Ramp permit money from Stony Lake Store and Keehne’s. She is continuing to attempt to collect delinquent Personal Property taxes. Schuyler assisted with the Public Accuracy test and is preparing Commercial Forest State of Michigan reports. A motion was made by Shaw and supported by Schuyler to authorize payment of the bills in the amount of $61,615.36, with the addition of any late arriving bills. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting and the Election Commission meeting were completed and the synopsis was published in the local paper. Late arriving bills were prepared. All accounts were reconciled and a monthly budget report for June 2016 was completed. Following the Election Commission meeting, the list of inspectors was sent to the Party Chairmen and the County Clerk. Signed work orders were sent to the Road Commission. The July Truth in Taxation hearing was published in the paper. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The agenda was prepared for the Truth in Taxation hearing. The insurance audit and the 941 Quarterly report were completed. Appointed election inspectors attended the training and the Public Accuracy test was performed on the voting machine. It was necessary to call a repairman for the Automark. All interested members of the Planning Commission were registered for the upcoming MTA class.

Trustee’s report: None

Cemetery: Four monument foundations are in progress and one burial is pending.

Fire Board report: Smith reported that there were 9 fire runs in September. The Smoke reading class is scheduled for December 5th. Andy Lundberg from Silver Lake DNR will teach the ATV class. The October 10th Open House was well attended. Bills totaling $9,885.03 were approved for payment.

Parks report: Many private citizens helped gather and pile the washed up beach grass.

Planning Commission report: The Planning Commission was unable to meet due to the lack of a quorum.

Supervisor’s report: Fleming reported that he contacted Butch Deur regarding the second brine application. He inspected the gravel roads, the Lake Michigan Oval Park and the ongoing construction at the town hall. Fleming also served as the secretary to the Board of Review.

Assessors’ report: Beach submitted a written report detailing their activities for the month of July. The property appraisal we are having done for the Entire Tribunal won’t be until sometime in September so as to be closer to the court date.

Zoning Administrator’s report: Airy reported that he responded to an e-mail regarding the demolition and rebuilding of a home in Knoll Plat. A letter was sent to Ruth Burmeister about a past complaint and a letter was sent to Ray Hacker requesting the return of a sign permit application. Airy handled the details of rescheduling the Planning Commission meeting. He assisted Mr. Vincent with his request for a property line adjustment. Permit activity for the month of July: Regular permits-1, RV permits-2 and two Land Divisions.

Old Business: None

New Business: The Fire District agreement was submitted to the Board for review.

Public Comment: Lance Corey was present to explain the Emergency Ambulance millage renewal request and also submitted an Annual Report for 2015. Two candidates for Road Commissioner, Al Blohm and Phil Carter, were present as was Chris Crosby, who is running for the position of Drain Commissioner.

Other Business: Burmeister noted that our Assessors should be reviewed to be sure the job is being done correctly. Schuyler said that they passed the 14 point reviewed with the State. Shaw noted that the insurance agent stated that employee evaluations should be conducted for all employees with some regularity. Cathy Jones had a question regarding voter registration and requested that our agenda be placed on our website prior to the meetings. A motion was made by Shaw and supported by Schuyler to adjourn and the meeting was dismissed at 8:50 PM.

Respectfully submitted:

Margie Shaw, Clerk