Categories : Meeting Minutes

 

REGULAR MEETING

MARCH 21, 2019

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present, and one visitor in attendance. A motion was made by Smith and supported by Van Overbeke to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the February 25, 2019 Budget hearing were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the February 25, 2019 regular meeting were reviewed and a motion was made by Van Overbeke and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported on both the month of February and the month of March, through March 21st. She reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman processed the 2018 Tax Settlement and completed all reports. It has been submitted to the County Treasurer’s office and everything balanced. The final disbursements were mailed and the required documents submitted to the County Treasurer to finalize out settlement. She called local financial institutions to find the best interest rates for our accounts. Address changes are ongoing. A motion was made by Neuman and supported by Smith to authorize payment of the bills in the amount of $12,011.31, with the addition of any late arriving bills which will be paid after April 1st. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting and the Budget hearing were completed and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. The date of the Annual meeting, including the change to the date of the Regular meeting, was also entered on the website. A copy of the minutes and the approved work order was sent to the OCRC. Late arriving and time-sensitive bills were prepared. The budget for February was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The monthly budget report through March 21, 2019 was balanced and the final numbers were added to the 2019-20 Proposed Budget. The 2018-19 Building & Grounds budget line needs to be amended prior to adopting the 2019-20 General Fund budget. The agenda, Salary & Wage Schedule, budgets and all reports were completed for the Annual meeting.

Cemetery report: We are continuing to reconstruct the cemetery maps, reviewing receipt entries and burial records from the last 30+ years.

Trustees’ report: None

Fire Board report: Smith will report on both February and March next month.

Planning Commission report: Preliminary minutes for the March 7, 2019 meeting were submitted.

Supervisor’s report: Fleming reported that he called OCRC Manager Mark Timmer to request an explanation of the Township’s partnership with the OCRC in regards to the Stony Lake Road project and later met with him. He served as secretary to the BOR. There were 16 walk-in petitions and several mailed in. Fleming attended the OCRC Manager’s meeting. He also answered questions for DK Construction regarding the seawall project.

Assessor’s report: Michael Beach submitted a written report of activities for March.

Zoning Administrator’s report: Airy submitted a report for March activities. He assisted Megan Wolff in processing a new dwelling permit and advised Steve DeBrabander about a future Land Division in a Critical Dune parcel. He also assisted the BOR with printing out property cards. Since the Planning Commission will be reviewing the township Master Plan in 2020, Airy handed out survey forms used in past years for the Planning Commission to use as they begin to review the Master Plan for 2020. He compiled data for his annual report. Airy also received an application for a permit for Shawn Pranger. Permit activity for the month of March: Regular permits-2.

Old Business: A motion was made by Shaw and supported by Van Overbeke to approve the Household Hazardous Waste contract at the rate of $450.00 this year. All members-aye; motion CARRIED. A motion was made by Shaw and supported by Smith approve the work order for Stony Lake Rd. between Scenic Dr. and east of 36th Ave. for a final cost to the township of $212,221.00 and authorize the Supervisor to sign it. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

New Business: A motion was made by Shaw and supported by Neuman to amend the 2018-19 General Fund budget by taking $1,000.00 from Contingencies and increasing the Buildings and Grounds budget to $18,000.00. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Van Overbeke and supported by Smith to establish the Federal Poverty Guidelines Used in the Determination of Poverty Exemptions for 2019 as directed by the State Tax Commission. All members-aye; motion CARRIED. A motion was made by Neuman and supported by Van Overbeke to approve the All Seasons Porta-Jons contract for 2019. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to adopt the 2019-20 General Fund budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to adopt the 2019-20 Ramp Fund budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. A motion was made by Van Overbeke and supported by Smith to adopt the 2019-20 Shelby Area District Library budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. A motion was made by Smith and supported by Van Overbeke to adopt the 2019-20 Shelby-Benona Fire District budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to adopt the 2019-20 Salary & Wage Schedule. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. It was the consensus of the Board to allow “Yoga in the Park” at the ball park as per Amanda Jagniecki’s request.

Public Comment: None

A motion was made by Van Overbeke and supported by Smith to adjourn and the meeting was dismissed at 8:35 PM.

Respectfully submitted,

Margie Shaw, Clerk



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