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REGULAR MEETING

MARCH 23, 2020

BENONA TOWN HALL

The regular meeting was called to order at 7:30 PM with all Board members present and one visitor in attendance. A motion was made by Smith and supported by Van Overbeke to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the February 24, 2020 Regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes with one correction. All members-aye, motion CARRIED. The minutes of the February 24, 2020 Budget hearing were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported on township financial standings for both February and March. She deposited all money received and entered income to QuickBooks. Address changes are ongoing. The 2019 Tax Settlement was completed and all worksheets and reports submitted to the County Treasurer. Final tax distributions for 2019 were prepared and mailed. Neuman updated application files and printed revised applications for the upcoming year. A motion was made by Shaw and supported by Van Overbeke to authorize payment of the bills in the amount of $13,960.30, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting and the Budget hearing were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees, Airy, and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budgets for February and March were completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The agenda, Salary & Wage Schedule and 2020-21 budgets and Cemetery report were prepared for the Annual meeting and the date and time was published. Copies of the budgets and Salary & Wage Schedule were sent to Troughton for the website. The Clerk and Deputy Clerk attended the County election training as well as a training conducted by another Clerk on the operation of the electronic poll book. Benona Township Election Inspectors were given an opportunity before the election to familiarize themselves with the EPB at the Township office. Preparations and set up were completed for the Presidential Primary and 403 voters were processed, for a higher than average turnout. Two post-election reports were submitted to the State. One burial site was marked and one site was marked for a foundation placement.

Trustees’ report: None

Fire Board report: Smith reported that there were 4 runs in February. The Policy Manual is completed and ready for final approval. Preparations are being made for the smoke detector program. Bills totaling $7,727.47 were approved for payment.

Park Report: Fleming hasn’t received a response from local contractors regarding the bank stabilization project at the Lake Michigan Oval Beach this year.

Planning Commission report: Van Overbeke reported on the March 12th meeting. A Conditional Use permit was reviewed for Lynda Mannor.

Supervisor’s report: Fleming reported that he toured roads, parks and cemeteries weekly. He attended the Fire Board meeting, served as secretary at the March BOR meetings, and attended the OCRC Manager’s meeting where he submitted our work orders. He also met with Jon Zapolski to go over aspects of the Maintenance Manager position.

Assessor’s report: A written report was submitted for March.

Zoning Administrator’s report: Airy submitted a written report of his activities for March. Permit activity for the month of February: Regular permits-2, Conditional Use permits-1 and three Land Divisions, pending approval.

Old Business: Fleming submitted a revised estimate for Scenic Drive. Due to the lower than anticipated cost for paving currently, Scenic Dr. repairs can be extended from the original estimate which would end at Grant Rd., to continue to Shelby Rd. A motion was made by Shaw and supported by Smith to approve the updated work order for Scenic Dr. for $642,636.16. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Smith and supported by Neuman to hire Jon Zapolski for the Twoship Maintenance Manager position. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

New Business: A motion was made by Neuman and supported by Smith to approve the contract with All Season’s Porta-Jons. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to adopt the 2020-21 General Fund budget. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Van Overbeke to adopt the 2020-21 Ramp Fund budget. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to adopt the 2020-21 Shelby Area District Library budget. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Van Overbeke to adopt the 2020-21 Shelby-Benona Fire District budget. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Van Overbeke to adopt the 2020-21 Salary & Wage Schedule. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

Public Comment: None

A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 8:20 PM.

Respectfully submitted,

Margie Shaw, Clerk