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REGULAR MEETING
MARCH 26, 2018
BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present and two visitors in attendance. A motion was made by Smith and supported by Neuman to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the February 26, 2018 Budget hearing were reviewed and a motion was made by Smith and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the February 26, 2018 regular meeting were reviewed and a motion was made by Neuman and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman completed the Property Tax Settlement and the final disbursements for the 2017 tax season. Neuman is researching the necessary steps to implement credit card payments for paying tax bills. She is also comparing quotes from Kent Communications to what we pay Centron Data Services for preparation and mailing of tax bills. Address changes are ongoing. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $11,461.26, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed, and the synopsis and Annual Meeting notice were published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budgets for both February and March were completed and all accounts were reconciled. Three line items on the 2017-18 General Fund budget need to be amended. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The agenda, Salary and Wage Schedule, Annual Cemetery report, and 2018-19 budgets were prepared for the Annual meeting. A 941 tax report was re-submitted to the IRS.

Trustee’s report: None.

Cemetery report: Two lots were sold.

Fire Board report: Smith reported that there were ten runs in February. The new Community Outreach Coordinator is Ben White Elder. The installation of the new generator is scheduled for April 17th and #261 is being repaired. County-wide training is scheduled for March 31, at Camp Miniwanca. Bills totaling $1,257.05 were approved for payment.

Park report: Dykman reported that the wood chips have been replaced at the playground. The swim docks will need some repairs this year.

Planning Commission report: There was no meeting held in March.

Supervisor’s report: Fleming reported that he served as secretary to the BOR. He requested an estimate from Steve King to replace a section of the seawall at the Lake Michigan Oval Park. He prepared a single pass brine list for Great Lakes Chloride. Fleming went to Mears Service Center to get prices on Country Clipper zero turn mowers as ours will need to be replaced soon. Joel Mikkelson volunteered to clear the sand off the boat ramp in exchange for a 2018 ramp permit sticker. Fleming drew a sketch of a possible foundation and sign for the school bell. He also received an estimate from the Road Commission for a chip/seal project but following discussion, he is going to ask for an estimate extending it for a longer distance.

Assessor’s report: Michael Beach submitted a written report. The March Board of Review received 26 Appeals, 16 of which were granted, and 10 denied. There were 3 Veteran’s exemptions received and granted and one late Personal Property Statement.

Zoning Administrator’s report: Airy reported that he set up a ZBA request for Robert Baldwin for March 21st. The request was withdrawn by Mr. Baldwin but the ZBA met anyway since notification had been mailed to 20 neighboring property owners. Airy attended a pipeline awareness program in Ludington. He assisted Jim Olsen with his Marina permit. He issued Zoning permits to Tim Riggs, Pyramid Network Services and Overland Contractors. Permit activity for the month of March: Regular permits-6.

Maintenance Manager Report: Dykman had a request from fishermen on Stony Lake that the porta-jons be put in sooner than usual. It was the consensus of the Board for Dykman to contact All Season’s Porta-Jons and have two of them set up as soon as possible.

Old Business: None.
(Due to a family emergency, Warren Overbeke left at 8:20)

New Business: A motion was made by Shaw and supported by Smith to amend the 2017-18 General Fund budget by taking $2,000.00 and increasing Treasurer by $500.00, Building and Grounds by $1,000.00 and Zoning by $500.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Smith and supported by Neuman to approve the contract with All Season’s Porta-Jons. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to adopt the 2018-2019 General Fund Budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Smith and supported by Shaw to adopt the 2018-2019 Boat Ramp Budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to adopt the 2018-2019 District Library Budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. Neuman made a motion and Smith supported to adopt the 2018-2019 Fire District Budget as presented. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. Shaw made a motion and Smith supported to adopt the 2018-2019 Salary and Wage Schedule. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Neuman and supported by Shaw to adjourn and the meeting was dismissed at 8:50 PM.

Respectfully Submitted,

Margie Shaw, Clerk



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