Categories : Meeting Minutes

 

REGULAR MEETING
MARCH 28, 2016 AT 7:30 PM
BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present except Burmeister, and seven visitors in attendance. Deputy Clerk Zoller took notes for the minutes because Shaw had a shoulder injury.   A motion was made by Smith and supported by Shaw to approve the agenda as submitted.  All members-aye; motion CARRIED.  The minutes of the February 22, 2016 regular meeting were reviewed and a motion was made by Schuyler and supported by Smith to approve the minutes with a spelling correction.  All members-aye, motion CARRIED. The minutes of the Feb. 22, 2016 Budget Hearing were reviewed and a motion was made by Smith to accept the minutes as submitted and Schuyler seconded it.  All members-aye, motion CARRIED.

Treasurer’s report:  Schuyler reported final account balances for February and current activities as of March 28. A motion was made by Schuyler and supported by Shaw to authorize payment of the bills in the amount of $12,765.02, with the addition of any late arriving bills to be paid after April 1, 2016.  Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye; motion CARRIED.

Clerk’s report:  The minutes of the Regular meeting and the Budget Hearing were completed and the synopsis was published in the local paper.  Late arriving bills were prepared.  All accounts were reconciled and monthly budget reports for February and March 2016 were completed.  The agenda, Profit & Loss reports, check, and checklist were prepared for the regular meeting.  The 2016-17 budgets, the Salary & Wage Schedule, Cemetery report and the agenda were prepared the Annual Meeting and a notice of that meeting was published.  The Assessors submitted a new contract, as did All Season’s Porta-Jons.  The March 8th Presidential Primary went well.  We had our usual higher than average turnout.  We are beginning preparations for the audit, which is scheduled for the last week in April.  The library Millage proposal must be submitted to the County April 26th.

Cemetery:  Shaw reported no activity at this time.

Fire Board report:  Smith reported that there were 4 runs in February.  The ATV is in operation and five people have been trained on the new ladder truck.  Bills totaling $2,654.45 were approved for payment.

Parks report:  Gentel was present and reported that he will be repairing the newer section of docks at the swim beach at Stony Lake.  The Sparkler 5K will be held on July 3, 2016.  Spring cleanup has begun.

Planning Commission report:  Preliminary minutes were submitted.

Supervisor’s report: Fleming reported that he met with the building committee on February 25 and March 10, and served as secretary to the Board of Review. He signed the Board of Review petitions and finished the minutes. He also attended the Fire Command meeting.

Assessors’ report:  Beach submitted a written report detailing their activities for the month of March.  She distributed a copy of the sales study for Benona Township Residential for both the 12 month study and the 24 month study.

Zoning Administrator’s report:  Airy reported a letter was sent to Stovall Construction for a needed sign permit and later received the application.  He assisted Garrett Grantz with a land division which was discussed and approved at the Planning Commission meeting.  At the Planning Commission meeting, guidelines for Food Truck Operations and temporary street signs were topics of discussion.  Airy assisted Barbara Dahl with a problematic deed. He met with an architect to discuss new construction in the Critical Dune Area.   Permit activity for the month of March:  Regular permits-3, Critical Dune permits-3, Sign permits-1, and one Land Division.

Maintenance Manager’s report:  Gentel is ordering a sign to place at the Ball Diamond.

Old Business:  Stovall submitted a revised bid proposal (for $245,248.00) and a rough draft of the contract. A motion was made by Schuyler and supported by Smith to accept the revision and to authorize the Supervisor and Clerk to sign it when the final copy is submitted. Construction is anticipated to begin next month with a completion date of October 1, 2016. Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye; motion CARRIED.

New Business:  A motion was made by Shaw and supported by Smith to amend the budget by taking $1,000.00 from Contingencies and increasing Building and Grounds by $500.00 and Assessor by $500.00.  Roll call vote:  Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.  A motion was made by Shaw and supported by Schuyler to adopt the 2016-2017 General Budget. Roll call vote:  Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. Smith made a motion and Schuyler supported to accept the Fire District Budget as presented. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye; motion CARRIED. A motion was made by Shaw and supported by Schuyler to adopt the 2016-17 District Library Budget. Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye; motion CARRIED.  A motion was made by Shaw and supported by Schuyler to adopt the 2016-17 Boat Ramp Budget. Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye; motion CARRIED. Smith made a motion and Shaw supported to adopt the 2016-17 Salary and Wage Schedule. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye; motion CARRIED. A motion was made by Shaw and supported by Schuyler to adopt the Assessors’ Contract for two years.  There were no changes from the current contract. Roll call vote:  Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.  Schuyler made a motion and Shaw supported to approve the All Seasons Porta-Jon Contract for the 2016 season and authorize Shaw to sign the contract. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye; motion CARRIED.  A motion was made by Shaw and supported by Schuyler to contract with D & B Brine for road brine for the 2016 season. Roll call vote:  Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

Public Comment:  Gentel requested some form of payment for attending township board meetings.  Schuyler recommended that he be paid his hourly wage for his time. Tiffany Haight, Shelby Area District Library Director was present to discuss the upcoming Millage request. She offered to submit the correct wording for the August ballot proposal. Larry Byl gave an overview of County activities.

A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 8:37 PM.
Respectfully submitted:

Sharon Zoller, Deputy Clerk for         Margie Shaw, Clerk



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