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REGULAR MEETING

MAY 24, 2021 at 7:00 PM

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:00 PM by Supervisor Fleming, with all Board members present, except Van Overbeke, and no visitors in attendance. A motion was made by Shaw and supported by Neuman to approve the agenda with the addition of “True Stream” to New Business. All members-aye, motion CARRIED. The minutes of the April 26, 2021 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman submitted a report on township financial standings for April. Neuman answered questions submitted by the auditor. Delinquent property tax second notices were sent for 2020 taxes. She has been working with KCI on processing Summer Tax bills and has the proposal for approval. She has also been working on the Escrow accounts for the Summer Tax bills. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $31,193.53, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budget for April was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks, and checklist were prepared for the regular meeting. Approved contracts were signed and sent. Audit materials were gathered for the mid-term audit. Two surveys were completed. We had a good turn-out for the May 4th election, with over 30% voting. Both proposals passed. A final election report was completed and the request for reimbursement for the election submitted. Deputy Clerk Zoller has been trying to get the township registered for Truestream internet and phone service. The Annual State Tax report was corrected and re-submitted. One cemetery lot was sold and a receipt mailed to the purchaser. A cemetery map was mailed to the Hogston family as requested. Five grave sites were marked burials and one site for a foundation.

Trustees’ report: None

Fire Board report: Smith reported that there were 17 runs in March. The aerial truck needed a brake job and a hydraulic leak repaired. Roger Schultz was approved for the apparatus coordinator position. Bills totaling $18,222.51 were approved for payment.

Parks report: Fleming reported that the docks are now safe to be used. The docks at the marina need to be jetted down so he will contact Jeremy Van Loon regarding that project. Fleming plans to assist Zapolski to place drain stones to the area behind the Stony Lake seawall and possibly the marina.

 

Planning Commission report: The Planning Commission minutes for the May 13, 2021 meeting were submitted. Seven Land Divisions were approved and the Short Term Rental Ordinance was discussed.

Supervisor’s report: Fleming reported that he monitors the roads, cemeteries, and parks regularly. He worked with Tree Hugger on the tree removal project at the Benona Township Cemetery and the town hall. Fleming put treated deck boards on the docks temporarily until the Trex material arrives. The parking lots at the Lake Michigan Oval Beach and Ballpark are scheduled to be striped on May 25th. He also reviewed the insurance policy and wound like a meeting scheduled with our agent.

Assessor’s report: The Assessor submitted a report for May. Fleming noted that there are two more upcoming tax tribunals.

Zoning Administrator’s report: Airy submitted a report on his activities for May. Permit activity for April 2021: Regular Zoning permits-8, RV permits-17, and 4 Land Divisions.

Old Business: None.

New Business: A motion was made by Smith and supported by Shaw to approve the KCI proposal for $1,448.58 to generate, print, and mail the 2021 Summer Tax bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Shaw and Neuman to submit the Rejection of Terrorism Coverage to the Insurance Company. All members-aye; motion CARRIED. A motion was made by Smith and supported by Shaw to approve $825.00 for postage for tax receipts. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. The TrueStream internet/phone service through Great Lakes Energy was discussed and it was the consensus of the Board not to change providers at this time.

Public Comment/Presentations: None. A motion was made by Smith and supported by Shaw to adjourn, and the meeting was dismissed at 8:38 PM.

Respectfully submitted,

Margie Shaw, Clerk