MAY 26, 2020 at 7:00PM
BENONA TOWN HALL
The regular meeting was called to order at 7:00 PM with all Board members present and three visitors in attendance. A motion was made by Smith and supported by Neuman to approve the agenda with the addition of “Census Notice” to New Business. All members-aye, motion CARRIED. The minutes of the April 27, 2020 Regular meeting were reviewed and a motion was made by Smith and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported on township financial standings for May. She deposited all money received and entered income to QuickBooks. Address changes are ongoing. Neuman prepared and distributed several delinquent Personal Property payments for the 2019 tax season. She worked with KCI on processing Summer 2020 tax bills and is working on escrow accounts for the upcoming tax season. Neuman and Shaw had an Exit Conference via the telephone with the Auditor to complete the audit. A motion was made by Shaw and supported by Van Overbeke to authorize payment of the bills in the amount of $18,705.09, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees, Airy, and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The re-vamped budget for April was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting, as well as agendas for the public hearings. Public hearing dates and times were posted and published, and surveys prepared and placed on the web site, at Stony Lake Depot, and at the town hall. Twenty five surveys were returned (as of 5/25) and Shaw compiled them for the hearings. A QuickBooks update and new checks were ordered as well as election materials. Deputy Clerk Zoller sent applications to all voters on our permanent AV list, along with a letter explaining the changes to absentee voting. A required report for the March 10th election was submitted. The audit was completed.
Trustees’ report: Van Overbeke inquired about when the “Welcome to Benona Township” signs will be installed.
Fire Board report: Smith reported that there were 11 runs in April. The new County Mutual Aid Agreement was approved. The new brush truck is almost ready and two AED’s need to be replaced. Bills totaling $3,973.75 were approved.
Park Report: None
Planning Commission report: Van Overbeke reported that four Land Divisions were approved at the May 14th meeting.
Supervisor’s report: Fleming reported that he toured roads, parks and cemeteries weekly. He assisted Zapolski with power washing the shed at Evergreen Cemetery and preparing new trash containers. He contacted Son’s Disposal to begin trash pickup at the parks. He attended the Fire Board meeting. He met with Jeff Bulkema and Mark Timber to discuss poor road drainage on the new pavement near the Ballpark. He also gave them the new welcome signs and backing for them to install. He still needs to get vinyl sleeves for the posts. Fleming supervised the township maintenance crew on park and cemetery clean up and picnic table priming and painting. He assisted by mowing the ball park, picnic area and beach lawn at Stony Lake and cleaned up and hauled away a trailer load of debris from the Lake Michigan Oval beach. Fleming assisted Jon Zapolski with building barricades at the docks and ordered warning sign and installed them. The basement at the town hall was flooded so he brought a small sump pump and cleaned and mopped the basement. The first course of paving on Scenic Dr. is nearly complete and Second St. and Thomas St. are ready to pave.
Assessor’s report: No report was submitted.
Zoning Administrator’s report: Airy reported on his activities for May. Airy worked with Preferred Office Machines to replace the Xerox machine. He has been doing as much permitting as possible via the internet so people won’t have to come to the office. He prepared four Land Divisions for the May Planning Commission meeting, where they were approved. He discussed a farm market site with Kyle Burmeister and gave recommendations. Permit activity for the month of May: Regular permits-3, RV permits-22, Critical Dune permits-2, and Land Divisions-4.
Old Business: It was the consensus of the Board to schedule the second set of Public hearings for the Five Year Road Plan and the Five Year Park Plan on August 24th. The Road Plan hearing will be held from 6:30-7:00PM, and the Park Plan hearing from 7:00-7:30PM, prior to the regular August meeting. The Xerox machine was discussed and tabled to allow time to acquire more information. Eric Van Dop from Brickley DeLong gave a presentation on the results of the audit. He also submitted a proposal for services for the next audit cycle. A motion was made by Shaw and supported by Van Overbeke to accept the proposal for the year ending March 31, 2022. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
New Business: A motion was made by Neuman and supported by Smith to approve the contract with KCI for the Summer 2020 Tax bills, at an estimated cost of $1,383.21. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Neuman and supported by Van Overbeke to approve $880.00 for postage for tax bill receipts. Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. The Board agreed that if there is room on the tax bills for a notice about the census, it can be printed on them.
Public Comment/Presentations: None
A motion was made by Van Overbeke and supported by Shaw to adjourn and the meeting was dismissed at 8:10 PM.
Margie Shaw, Clerk