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REGULAR MEETING
MAY 29, 2018
BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present and 13 visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Van Overbeke to approve the agenda with two additions to “Old Business”. All members-aye, motion CARRIED. The minutes of the April 23, 2018 regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes with a spelling correction. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman worked with the auditor on April 25th and 26th on the annual audit. She reviewed the information from Point-n-Pay to implement credit card payments for paying taxes online. She also worked with Kent Communications to finalize printing and mailing our 2018 summer tax bills. Address changes are ongoing. A motion was made by Shaw and supported by Van Overbeke to authorize payment of the bills in the amount of $27,641.55, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed, and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget for April was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The audit was completed, as well as the Exit Conference. The flag was replaced at the town hall.

Trustee’s report: None.

Cemetery report: Four cemetery lots were sold. Two grave sites were marked for cremation burials, and two sites for a full burial. There were two separate requests for tree removals and one reported monument which needs to be resettled on its foundation. Another marker may be misaligned and needs to be investigated. Victor Huls contacted us about three lots which had been donated to St. Stevens Lutheran Church. Several other inquiries about cemetery lots were answered. Shaw also visited the site where the proposed fence was supposed to go and agreed with Supervisor Fleming that there isn’t room. We may own the property to the west of the building and could clear a small spot to store the trailer.

Fire Board report: Smith reported that there were 11 runs in April. A county-wide drill is scheduled for August. The purchase of bleeding kits was approved. The DNR truck pump is now operational. Bills totaling $8,184.74 were approved for payment.

Park report: Deb Dykman reported that the merry-go-round needs to be repaired. The handicap ramp has been resurfaced and the buoys have been put out.

Planning Commission report: Preliminary minutes were submitted for the May meeting.

Supervisor’s report: Fleming reported that he reviewed the brine maps for Great Lakes Chloride and discussed chip/seal of 56th Ave. and Baseline Rd. with Jeff Bulkema. Fleming received bids for mowers from Mears Service Center and Rothbury Hardware. The Husqvarna was the mower preferred by Dykman and Tow and is about $1,000.00 less expensive. Fleming toured the gravel roads and parks and attended the Fire Command meeting. Fleming asked Smith if he would clean up the tops from the logging on the hall property. He also asked if anyone was interested in attending the upcoming MTA meeting on Planning and Zoning.

Assessor’s report: Michael Beach submitted a written report of activities for May.

Zoning Administrator’s report: Airy received an e-mail from Dave Mitteer regarding a Condition Use permit pending for John Scorsone. Airy presented a Land Division request for Wickstra Realty and a Conditional Use request for Mr. Scorsone at the Planning Commission, and they were both approved. He assisted Jeff Bays of Rainbow Ranch, with siting a new sign and also Laurie Pounder with a sign related issue. Airy also assisted two property owners with site plans for new garages. Permit activity for the month of May: Regular permits-8, Critical Dune permits-1, RV permits-8, Land Divisions-1, and two sign permits.

Maintenance Manager Report: None

Old Business: A motion was made by Shaw and supported by Van Overbeke to approve using Point-n-Pay for payment of taxes by credit card on our website. All members-aye, motion CARRIED. A motion was made Smith and supported by Van Overbeke to approve the purchase of a Husqvarna Z560 Zero-turn mower for $7,599.99. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. Fleming requested the Board to meet at the lot adjoining the town hall to determine placement for the bell mount/sign.

New Business: The “Read Early. Read Often” program was discussed and a motion was made by Shaw and supported by Smith to approve the placement of a “Free Little Library” at the Stony Lake Park area. The owner of the Stony Lake Store offered to have it placed in the lighted area by the bulletin board. All members-aye; motion CARRIED. A motion was made by Neuman and supported by Van Overbeke to allow “Yoga in the Park” to be held at the same location and with the same stipulations as last year. All members-aye; motion CARRIED. It was the consensus of the Board to allow the Ragnar Race to pass through the township like it did last year. Eric Van Dop gave a presentation outlining the township audit findings for 2017. A motion was made by Shaw and supported by Van Overbeke to approve the proposal for the 2020 audit. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Kelly Schmiedeknecht Stayhauser gave a detailed presentation of proposed changes at Stony Lake Public Beach. There was also much discussion of how to get improvements on primary roads. One suggestion was a petition to put a road millage request on the November ballot. A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 9:40 PM.

Respectfully Submitted,
Margie Shaw, Clerk



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