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REGULAR MEETING

JULY 26, 2010 AT 7:30 PM

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present except Smith and 3 visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Burmeister to add classes and brine application to the agenda. All members-aye, motion CARRIED. The minutes of the June 28, 2010 regular meeting were reviewed and a motion was made by Burmeister and supported by Wentzloff to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the June 28, 2010 Public Hearing for the Five Year Parks and Recreation Plan were reviewed and a motion was made by Wentzloff and supported by Burmeister that they be approved as submitted. All members-aye, motion CARRIED. A motion was made by Wentzloff and supported by Fleming to approve the minutes of the July 12, 2010 Election Commission meeting as written. All members-aye, motion CARRIED. The Treasurer's report was read and accepted.

Clerk's report: All election inspectors attended the instructional class and are now certified. The Public Accuracy test has been completed and both machines are set for the election. Minutes from the Election Commission meeting were e-mailed to the Party Chairpersons to inform them of inspectors appointed for the Primary Election. Fifty-two absentee ballots have been issued so far. All quarterly reports were completed and submitted. Shaw met with Joel from Brickley DeLong and made adjustments to our QuickBooks program and how our ledger is set up to streamline the audit procedure next time. There was no need to hold a Truth in Taxation Hearing because property taxes have decreased and we are already levying the maximum allowed millage.

Cemetery report: One lot was sold in July and several inquiries about lots for sale and lot transfers were answered.

Fire Board report: There were 9 runs for the month of June. The 2010 vehicle inspections have been completed. The three of the four pagers can be repaired. Hoses will be tested August 2, 2010. Two hundred feet of 2-inch hose was approved for purchase. The Firefighters Dinner is scheduled for September 25, 2010.

Parks report: Gentel reported more vandalism primarily at the Lake Michigan Oval Park. He also discussed weed removal at the swim docks.

Planning Commission report: The Planning Commission discussed Bill Merrill's Conditional Use permit for his home based business.

Supervisor's report: Fleming reported that he discussed the 64th Avenue patch project with Shelby Supervisor Sam Fleming. Shelby is already committed to resurfacing Woodrow Road but would be interested in collaborating on that project next year so (Steve) Fleming recommended that we table that project until next year. He also opened and closed the town hall for the Stony Lake Property Owner's Association rental and served as secretary for the July Board of Review. Fleming said the water quality tests for the beach have all reported acceptable levels.

Assessor's report: Beach reported that we have upgraded to Assessing.NET. The County is offering training on the Assessing.NET and Tax.NET programs and Brenda, her husband Mike, Ruth and Bill all plan to attend. The July BOR went smoothly. They handled a variety of issues for residents this month and have overcome the computer problems we have been having.

Zoning Administrator's report: Airy reported that he opened the town hall for the Cobmoosa Shores Association rental. He visited Harry Grossen's site to give an opinion as to what the DNRE would allow in regards to remodeling or demolishing his home. He assisted Mr. Bill Merrill at the Planning Commission meeting to present a more thorough proposal for a Conditional Use permit. Airy contacted Mr. Rose to question whether or not the ZBA could legally review an appeal from Mr. Pawlowski for his lot split. The answer was affirmative. Airy discussed Mr. Baker's Critical Dune violation with Michelle Hohn. The following activity was reported for the month of July: Regular permits-3 and RV permits-2.

Old Business: The Benthic Barrier mats for the swim beach were discussed. The estimate was $803.95 more than we had approved and Gentel believes we will need a DNRE permit to install them. Due to the late date in the season and the need to apply for a permit it was the consensus of the Board not to purchase them until next year after we have obtained a permit, if necessary.

New Business: The problem with the Minolta printer was found to be the cable so it was unnecessary to approve repairs or replacement of the printer. Shaw explained that QuickBooks generates a report that matches the totals in her ledger if we adjust the yearly budget and ledger to add a line item separating the payroll taxes that the township matches. A motion was made by Shaw and supported by Wentzloff to amend the budget by adding line item 6560 and taking $5,400.00 from Contingencies for this line item. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-absent, motion CARRIED. There was no interest in attending the MTA class. A motion was made by Burmeister and supported by Wentzloff to approve a brine application for mid-August. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-absent, motion CARRIED. A motion was made by Shaw and supported by Burmeister to approve the work order for 28th Avenue north of Stone Road and Scenic Drive near Thomas Road and Garfield Road for a cost of $15,732.00 and to apply our matching funds to it. Roll call vote: Smith-absent, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye, motion CARRIED. A motion was made by Burmeister and supported by Shaw to request a work order for repairs to 40th Avenue north of Grant Road. All members-aye, motion CARRIED. A motion was made by Wentzloff and supported by Shaw to authorize the bills for payment with one addition. The AmeriGas check is to be held until Fleming can investigate why we were locked in without authorizing it. Roll call vote: Smith-absent, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye, motion CARRIED.

Wentzloff reported on the Stony Lake Improvement Board meeting. They received a report from the engineer projecting an estimated annual cost of $38,500.00. This would involve approximately 241 parcels. A Public Hearing will be held on September 4, 2010 at Camp Ai-O-Wa-Kiya at 9:30 AM. A motion was made by Shaw and supported by Wentzloff to adjourn and the meeting was dismissed at 9:05 PM.

Respectfully submitted,

Margie

Public Hearing on Benona Township

Five year Parks and Recreation Plan

At Benona Township Hall

June 28, 2010

The Public Hearing was called to order by Supervisor Fleming at 6:30 p.m. with all Board Members present and four (4) visitors in attendance. Following the pledge to the flag, possible projects were discussed. Money has been donated towards a picnic shelter so sizes and locations within the ball park were discussed. Lance Malburg, road commission manager, explained what the Oceana County Road Commission has investigated regarding a bike trail or sidewalk and where it could be located at Stony Lake. Porta-Potty shelters at the swim beach and ball park areas, similar to the Lake Michigan Oval beach, were also listed as possibilities. Fire containment rings for the Oval Beach were also mentioned. A motion was made by Shaw and supported by Wentzloff to adjourn and we were dismissed at 7:20 p.m.

Respectfully submitted,Margie Shaw, Clerk

ELECTION COMMISSION

JULY 12, 2010 AT 4:00 PM

BENONA TOWNSHIP HALL

The July 12, 2010 meeting of the Benona Township Election Commission was called to order at 4:20 PM with all members present (Shaw arrived 4:25), and 2 visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Wentzloff that the following persons be approved as Election Inspectors for the August 3, 2010 Primary Election:

Precinct Inspectors-

Meltha Hovey (Republican)-chairman

Michelle Gilbert (Democrat)

Margie Shaw (Republican)

Sharon Zoller (Democrat)

Margaret Airy (Republican)

All members-aye, motion CARRIED. A motion was made by Wentzloff and supported by Fleming to hire Shaw to provide the meals. The school of instruction for inspectors will be held on July 20, 2010 and all inspectors plan to attend. The date for the Public Accuracy Test is July 22, 2010 at 10:00 AM at the Town Hall. A motion was made by Shaw and supported by Wentzloff that we adjourn and we were dismissed at 4:30.

Respectfully submitted,

Margie Shaw, Clerk

REGULAR MEETING

JUNE 28, 2010 AT 7:30 PM

BENONA TOWNSHIP HALL

(unapproved minutes)

The regular meeting was called to order at 7:30 PM with all Board members present and 8 visitors in attendance. A motion was made by Smith and supported by Burmeister to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the May 24, 2010 regular meeting were reviewed and a motion was made by Burmeister and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED. The Treasurer's report was read and accepted.

Clerk�s report: Information for the BOR group ad was given to Mr. Wheeler. Shaw contacted MTA regarding the need to publish a synopsis of the regular meeting, the �Perpetual Care� cemetery fund and the Assessor�s contract. The audit is completed but a letter was received from the State regarding the audit. Our township auditor was present to explain the audit and subsequent letter. Absentee voter applications for the August Primary have been sent and requests for ballots are coming in. Shaw changed the long distance provider to a less expensive company. Sharon Zoller has been appointed as Deputy Clerk to replace Mary Lou Schuyler. Close of Registration for the August Primary is July 6, 2010. Information was received from Consumer�s Energy regarding a franchise renewal. Canadian Ponds was contacted regarding the mats, shears and weed rake for the swim beach but has not replied. John Woods called the town hall inquiring about if and when the weeds in Stony Lake will be mowed. Two town hall rentals are scheduled for July. Airy and Fleming will cover those dates.

Fire Board report: There were 9 runs for the month of May. Four pagers have been sent in for repair. A retirement party is being planned for John Wade. The Golf Scramble netted $16,000.00. Hoses will be tested the last week of July.

Planning Commission report: Ballast reported that the Planning Commission held an informal review for Bill Merrill�s home based business and will hold a public hearing on this July 15th.

Supervisor�s report: Fleming reported that he has been contacting Lance Malburg with road concerns. He attended the OCRC meeting. Shelby Road should be finished next spring. An estimate for road patch work was submitted for our meeting. Fleming wrote a letter of authorization to Mr. Dennis authorizing use of the Lake Michigan Oval Park as an emergency check point for the Grand Tour Jet Ski 350 Mile Ride. Fleming contacted Central Dispatch that a large group of teens was congregating near the porta-jon just days after offensive graffiti was found on the porta-jon door. The recent vandalism at the parks was discussed. He also received calls about political signs and the number of units for sale at Pat DeWitt�s property. Mr. DeWitt was found to be in compliance.

Assessor�s report: Beach reported that the L-4626 report has been submitted to the State Tax Commission. She has been visiting properties with Airy per new State Tax Commission recommendations. They are computerizing the field work and adding new sketches and pictures. Two Michigan Tax Tribunal preliminary decisions were received. Beach filed a request to change classification of property after the new interpretation of agricultural uses was released on June 10th.

Zoning Administrator�s report: Airy reported that he visited Dave Mitteer�s site to check on setbacks and issued a permit. A letter was sent to Bill Merrill regarding his auto repair service and Mr. Merrill was present at the Planning Commission meeting to follow up on this violation and apply for a Conditional Use permit. Airy met with Mr. Horter to discuss the permit requirements for his two RV�s and issued a permit. A permit was issued to Signature Realty for a sign system at the Par Five Restaurant. He visited a site for Mr. Fenandez and issued a permit for his pole building. Airy received a complaint regarding illegal septic discharge and sent a letter to the owner of the offending RV. He also sent a letter to Mr. Berard regarding his 3 RV�s on his site who then came to the town hall to get permits for two of the RV units. He intends to remove the third unit. A notice was sent to the Oceana Herald Journal for publication and notices sent to neighboring property owners and Planning Commission members regarding Mr. Merrill�s pending Conditional Use permit. Airy assisted Mr. Oomkes with his RV septic problem. The following activity was reported for the month of June: Regular permits-3, Critical Dune permits-1, RV permits-4, Sign permits-4 and one Conditional Use permit.

Old Business: Township auditor Eric Van Dop was present to review the highlights of the audit and to discuss the letter received by the State. Van Dop drafted a reply to the State from the Township that he believes will clear up the matter. The alleged �Perpetual Care� cemetery fund was discussed. It appears that the fund was never set up properly or the Cemetery Ordinance amended in any way. Since only the interest generated from this fund can be used to maintain the cemeteries and the rest of the money is locked in this account Shaw requested permission to contact the township lawyer to review the minutes in which this fund was discussed and determine if it is legally binding. A motion was made by Burmeister and supported by Wentzloff authorizing Shaw to retain Mr. Rose to investigate the validity of the Evergreen Perpetual Care Cemetery Fund. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. A motion was made by Shaw and supported by Burmeister to adopt a resolution to immediately discontinue transferring 50% of the sale of each cemetery lot into the alleged Evergreen Perpetual Care Cemetery Fund. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. As the Cemetery Ordinance makes no mention of the perpetual care fund it was deemed unnecessary to amend the Cemetery Ordinance.

New Business: Road Commission Manager Lance Malburg was present to discuss the proposed road repair estimate. A motion was made by Shaw and supported by Smith to approve the following road projects to be completed this summer and fall: 64th Avenue south of Shelby Road for $31,050.00, 28th Avenue north of Stone Road for $8,280.00 and Scenic Drive near Thomas Road and at the Garfield Road/Scenic Drive intersection for $4,850.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye, motion CARRIED. Laurie Larsen from Consumer�s Energy was present to explain the Franchise Ordinance. There were no changes from the past agreement. A motion was made by Shaw and supported by Wentzloff to adopt Ordinance #18, Consumer�s Energy Company Electric Franchise Ordinance, to authorize the Supervisor and Clerk to sign the ordinance, and to publish the ordinance at the expense of Consumer�s Energy Company. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. A motion was made by Burmeister and supported by Smith to approve participation in the July BOR group ad for $25.00. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Smith to schedule a meeting of the Election Commission on Monday, July 12, 2010 at 4:00 PM at the town hall. All members-aye, motion CARRIED. A motion was made by Wentzloff and supported by Shaw to authorize the bills for payment. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye, motion CARRIED. A motion was made by Burmeister and supported by Smith to adjourn and the meeting was dismissed at 9:35 PM.

Respectfully submitted,

Margie Shaw, Clerk

REGULAR MEETING

MAY 24, 2010 AT 7:30 PM

BENONA TOWNSHIP HALL

(approved minutes)

The regular meeting was called to order at 7:30 PM with all Board members present and 4 visitors in attendance. Following the pledge to the flag, a motion was made by Burmeister and supported by Smith to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the April 26, 2010 regular meeting were reviewed and a motion was made by Smith and supported by Burmeister to approve the minutes as submitted. All members-aye, motion CARRIED. The Treasurer's report was read and accepted.

Clerk�s report: There was a good turn out for the School Election. The audit is almost completed. A town hall rental is scheduled for July.

Trustee�s report: Smith reported that he has received several complaints about the poor visibility at Grant Rd. at 54th Ave. Bushes need to be removed at the curve. He also got a complaint about the clay application on 58th Avenue.

Cemetery report: There is a burial scheduled for Saturday.

Fire Board report: There were 11 runs for the month of April. Four new 800MHZ radios are now in use and a strainer holder for truck #242 arrived. A new saw was purchased at the Fire Department Instructors Conference. Bidding amount was approved to bid on a used 100 foot ladder truck.

Park report: Gentel reported that he plans to get assigned addresses for the cemeteries and parks for emergency purposes. The parking areas at the swim beach and ball park have been smoothed out and improved. He is trying to better organize the marina and Shaw is preparing new Marina Applications. He made two new picnic tables and all 21 are freshly painted. He would like approval to purchase 4 rolls of Benthic Barrier aqua screen for the swim area within the docks, as well as a weed rake and shears. The parking lot at the Lake Michigan Oval has been re-striped.

Supervisor�s report: Fleming reported on the Oceana Chapter MTA meeting he attended. He was unable to attend the OCRC meetings but contacted Lance about the condition of Shelby Rd. at the time of paving and informed him that we would like to use our County matching funds for overlay patches on the list we compiled. He also contacted Butch Deur about the delay in the brine application.

Assessor�s report: Beach reported that the new Assessment Roll has been printed for the Equalization Department. Information for Michigan Tax Tribunals was submitted. She is currently working on the L-4626 report and the Industrial Personal Property report. The County awarded the contract for a Global Imaging System, which will be helpful.

Zoning Administrator�s report: Airy reported that he met with Tartan Hills Winery personnel to review standards for signs. He later visited the Lankfer parcel to site their new Winery sign and issued a permit. At the Planning Commission meeting they reviewed proposed additions and changes to the Zoning Ordinance Use Chart. He also assisted Tanner Roofing with the installation of their new sign on the sign system on Scenic Dr. at Shelby Rd. The following activity was reported for the month of May: Regular permits-3, Critical Dune permits-0, RV permits-20 and two sign permits.

Old Business: None

New Business: A motion was made by Shaw and supported by Smith to approve the postage for summer tax bills. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. A motion was made by Shaw and supported by Fleming to purchase four rolls of Benthic Barrier aqua screen, a weed rake, and shears for the swim area within the docks at a cost not to exceed $2,000.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye, motion CARRIED. A motion was made by Smith and supported by Wentzloff to schedule two Public Hearings for the Five Year Park Plan on June 28, 2010 at 6:30 PM and August 23, 2010 at 6:30 PM and the Truth in Taxation Hearing for July 26, 2010 at 7:15. All members-aye, motion CARRIED. A motion was made by Wentzloff and supported by Shaw to authorize the bills for payment with additions. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye, motion CARRIED.

Presentations: Marc Libants, candidate for State Representative for the 100th District was present to introduce himself and ask for support in the upcoming election.

A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 8:55 PM.

Respectfully submitted,

Margie Shaw, Clerk

REGULAR MEETING

APRIL 26, 2010 AT 7:30 PM

BENONA TOWNSHIP HALL

(approved minutes)

The regular meeting was called to order at 7:30 PM with all Board members present and 6 visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Wentzloff to approve the agenda with the addition of �Road Commission request� to New Business. All members-aye, motion CARRIED. The minutes of the March 22, 2010 regular meeting were reviewed and a motion was made by Wentzloff and supported by Smith to approve the minutes with one correction. All members-aye, motion CARRIED. The Treasurer's report was read and accepted.

Clerk�s report: There will be an Oceana County MTA meeting at Elbridge Township Hall on April 29, at 7:00 PM. Dates for the 2010 Township Board meetings were posted. The check for the FOIA meeting was sent and Shaw attended that meeting on April 22nd. Shaw completed the 941 quarterly report and submitted copies of the PTAF report to the Board. Voter registrations are up to date and ballots are being returned for the School Election. Shaw assisted in the Public Accuracy test at Shelby Town Hall. Our ballot cans were delivered to the County building for re-certification. The QuickBooks upgrade has arrived and new checks have been ordered. Shaw attended an Election workshop at the County Building. Applications and ballots can now be sent electronically to overseas voters. A message was left with Gentel regarding Pride Day, which is scheduled for April 28th. The audit is currently in progress. The Deputy Clerk and the Town Hall janitor both resigned. Janet Geisler will try to resume the janitorial duties.

Trustee�s report: Burmeister reported that he attended the conference in Muskegon.

Cemetery report: There were two burials this month and one lot sold. A map of his site and a copy of Cemetery Rules and Regulations were sent to Mr. Huey.

Fire Board report: There were 12 runs for the month of March. Five firefighters attended an NFR class and passed it. The training trailer will be here from mid-April to the end of April. Radio chargers have been ordered. A fee of $250.00 after the first hour for downed utilities was approved.

Planning Commission report: Ballast reported that the Planning Commission decided not to sent out questionnaires prior to the five year review.

Supervisor�s report: Fleming reported that he signed all petitions from the March BOR and typed up the minutes. He attended the FOIA class in Shelby as well as the MTA Spring Conference. Brine was discussed at the OCRC Manager�s meeting and Fleming has been in contact with Butch Deur about single pass roads and has prepared a map for him. Fleming plans to order a brine application to be completed by Memorial Day. The amount of the township matching funds available to Benona Township this year is $17,091.00. The Board discussed using it to repair some trouble spots before they become a bigger problem.

Assessor�s report: Copies of the March BOR decisions were mailed out to residents. Beach responded to the new Michigan Tax Tribunal and is preparing for MTT hearings. She is preparing the PRE�s that need to be sent to Equalization by May 1st and starting the 2011 Assessment roll. Beach will be changing to summer hours from Wednesdays to Fridays but Airy and Wentzloff will still be in the office on Wednesdays to answer questions.

Zoning Administrator�s report: Airy reported that he attended the MTA Spring District meeting. He contacted Tanner Roofing regarding the sign requirements on the sign system at Scenic Dr. and Shelby Road. Airy worked with D. DeVries and Pranger Construction on Critical Dune permits. At the Planning Commission meeting the Commissioners discussed the Master Plan for the five- year review as well as changes to permitted usages for addition to the usage chart within the Zoning Ordinance. Renewal notices were sent to RV permit holders from 2009. A Critical Dune permit was processed for Northwind Construction and Rob Porter was issued a permit for an addition to his home. Airy reviewed Zoning Ordinances from several entities. Airy visited three sites and informed homeowners of zoning issues to be corrected. The following activity was reported for the month of April: Regular permits-3, Critical Dune permits-3, RV permits-2 and one sign permit.

Old Business: Amy Tenbrink, Benona Girl Scout Troop leader was present to request use of the Town Hall for their bi-monthly meetings when the Benona School closes. A motion was made by Shaw and supported by Wentzloff to allow free use of the Town Hall for Girl Scout meetings for one year, at which time we will review it. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye, motion CARRIED.

New Business: A motion was made by Shaw and supported by Smith to approve the contract with All Season�s Porta-Jons. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. A motion was made by Wentzloff and supported by Shaw to purchase up to four units of shelving for the back corner of the Town Hall at a cost not to exceed $500.00. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. A motion was made by Burmeister and supported by Smith to approve the request from the Oceana County Road Commission for BS&A Software access to our records at no charge. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Smith to authorize the bills for payment. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye, motion CARRIED.

Public Comment: Leon Ballast asked for suggestions how to get the neighborhoods along the lakeshore on maps and GPS systems so that emergency vehicles can find them. He has already provided maps to local emergency services.

Presentations: Jon Bumstead, candidate for State Representative for the 100th District was present asking for support in the upcoming election.

A motion was made by Burmeister and supported by Smith to adjourn and the meeting was dismissed at 9:10 PM.

Respectfully submitted,

Margie Shaw, Clerk

ANNUAL MEETING

MARCH 22, 2010 AT 6:30 PM

BENONA TOWNSHIP HALL
(Approved minutes)

The annual meeting was called to order at 6:30 PM with all Board members present and 3 visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Burmeister to approve the minutes of the March 23, 2009 annual meeting as written. All members-aye, motion CARRIED. The Treasurer reported the total amount of taxes collected and distributed to be $4,524,634.15. Of that, the township share of taxes collected was $197,038.38. There is $314,937.71 delinquent. A motion was made by Shaw and supported by Smith to retain Shelby State Bank as our depository for the General fund, Ramp fund, and Cemetery fund, Westshore Bank for the Road fund and 5/3 Bank if needed. Roll call vote: Smith-aye, Shaw-aye, Wentzloff-aye, Fleming-aye, Burmeister-aye, motion CARRIED. A motion was made by Shaw and supported by Wentzloff to continue to hold our regular meeting on the fourth Monday of each month at 7:30 PM. Roll call vote: Smith-aye, Shaw-aye, Wentzloff-aye, Fleming-aye, Burmeister-aye, motion CARRIED.

Board of Review report: There were 45 petitions handled at the March Board of Review, 17 of the petitioners in person.

Cemetery report: There were 15 lots sold last year.

Fire Board report: There were 106 runs in 2009, 23% of which were in Benona Township.

Zoning Administrator's report: Airy gave an overview of his activities for 2009-10. Permit activity for the 2009-2010 fiscal year is as follows: Regular Zoning permits-20, Critical Dune permits-4, Variances-1, Conditional Use permits-1, sign permits-7, RV permits-32, Land divisions-4. Total fees collected for permits: $2,405.00.

Final changes to the 2010-11 General fund budget, the 2010-11 Ramp fund budget, 2010-11 Shelby-Benona Fire District budget, 2010-11 Shelby Area Library budget, and the 2010-11 Salary & Wage Schedule were explained by the Clerk and discussed.

A motion was made by Wentzloff and supported by Burmeister to adjourn and the meeting was dismissed at 7:05 PM.

Respectfully submitted,

Margie Shaw, Clerk

REGULAR MEETING

MARCH 22, 2010 AT 7:30 PM

BENONA TOWNSHIP HALL

(approved minutes)

The regular meeting was called to order at 7:30 PM with all Board members present and 3 visitors in attendance. A motion was made by Burmeister and supported by Smith to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the February 22, 2010 regular meeting were reviewed and a motion was made by Burmeister and supported by Smith to approve the minutes as written. All members-aye, motion CARRIED. The minutes of the February 22, 2010 budget hearing were reviewed and a motion was made by Burmeister and supported by Smith that they be approved as submitted. All members-aye, motion CARRIED. The Treasurer's reports for both February and March were read and accepted.

Clerk's report: Shaw completed preparations for the regular meeting and the annual meeting, including final adjustments to the proposed budget. Testing for prospective Census workers was conducted at the town hall and they requested additional dates on evenings and Saturdays. Shaw has been in contact with the auditor from Brickley DeLong and preliminary papers have been signed and a date set to begin the audit. Applications for the school election have been sent to voters on our permanent absentee voter list. A QuickBooks upgrade is needed, as the payroll information on our current program will no longer be updated after May 31, 2010.

Cemetery report: There was one burial this month.

Fire Board report: There were 4 runs for the month of February. A 24vde Sawzall was purchased. Mark Burmeister was elected assistant Chief, Warren Herring was elected Captain, and Joe Rodriguez Lieutenant. Approval was given for a float strainer bracket to be built on the new truck. The purchase of a face piece was approved.

Parks report: Gentel contacted the County Road Commission to clean the sand off the entrance and parking lot at the Lake Michigan Oval Beach and that has been completed.

Supervisor's report: Fleming reported that he served as secretary for the March BOR and assisted with a late petition. He plans to attend the rescheduled FOIA class in Shelby as well as the MTA Spring Conference. Fleming also submitted a list of low volume roads for which he ordered only one pass of brine application last year and wondered if the Board thought there should be any changes. Burmeister suggested one road that should be included on the brine list. Fleming also received a request for sealed bids for accounting services for Mason-Oceana 911.

Zoning Administrator's report: Airy reported that he discussed "staged Ag uses" with Golden Township's Zoning Administrator and sent him a disk of our Zoning Ordinance and Master Plan. Mr. Whelpley will send us a copy of theirs when it is completed. Airy discussed a new sign permit with Mr. Perez for his business. The Perez fire truck was removed as requested. Airy assisted Regina Sill with a site placement of her new home and Chris Rabe with a permit for an addition to his home. Golden Communications was contacted to clean up their abandoned shed and dish on the Frontier Village property and this has been completed. At the Planning Commission meeting the Commissioners discussed the future survey for the Master Plan for the five- year review in 2011. The possibility of adding an Ag 1 and Ag 2 format to our Zoning map was discussed and the Commissioners decided that area farmers should have input on such a change. Permits were processed for Mr. Perez and Mrs. Sill. The following activity was reported for the month of March: Regular permits-2 and one sign permit.

Old Business: The rescheduled FOIA meeting was discussed and it was the consensus of the Board to resubmit the check for the new date.

New Business: A motion was made by Shaw and supported by Smith to adopt the 2010-11 General Fund budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye, motion CARRIED. A motion was made by Burmeister and supported by Smith to adopt the 2010-11 Salary and Wage Schedule. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. A motion was made by Shaw and supported by Wentzloff to adopt the 2010-11 Shelby Area District Library budget. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. A motion was made by Smith and supported by Burmeister to adopt the 2010-11 Shelby-Benona Fire District budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye, motion CARRIED. A motion was made by Smith and supported by Burmeister to adopt the 2010-11 Ramp Fund budget. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. A motion was made by Shaw and supported by Burmeister to contract with D&B Brine for 2 applications of brine in 2010. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. The use of the town hall by the local Girl Scout troop was discussed and tabled until the April meeting so we can get more information regarding days and times. A motion was made by Shaw and supported by Wentzloff to authorize the bills for payment with additions to be paid after April 1st. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye, motion CARRIED.

County Commissioner Larry Byl shared that the County Drain Commissioner is taking steps to have the old bridge at Marshville Dam removed as it is unsafe. He also discussed the progress of the Stony Lake Board, the County Master Plan, animal control issues, and Countywide GIS. He requested that we forward copies of any letters or information we receive regarding the Scandia Wind Project to the County.

A motion was made by Burmeister and supported by Smith to adjourn and the meeting was dismissed at 8:45 PM.

Respectfully submitted,

Margie Shaw, Clerk

BUDGET HEARING

FEBRUARY 22, 2010

AT 7:00 PM

AT BENONA TOWNSHIP HALL

The hearing was called to order at 7:00 PM with all Board members present and 4 visitors in attendance. Following the pledge to the flag, the proposed 2010-11 Salary and Wage Schedule was read and discussed. The proposed changes to the Salary and Wage Schedule are as follows: Election Chairman increased by $.50/hour to $11.50/hour and Election Inspectors increased by $.50/hour to $10.50/hour. All others remain the same as last year. The 2010-11 proposed General Fund Budget was read and discussed. New projects included in the budget are fencing/barricade at the edge of the ballpark where the rotten railroad ties were removed, mats for the lake floor within the swim docks, a picnic shelter at the ballpark (if it is added to the Five Year Plan this summer), and new computer programs for the Treasurer and Assessor. The $150,000.00 matching funds promised to the Oceana County Road Commission for the restoration of Shelby Road were also set aside in the proposed budget. The proposed 2010-11 Ramp budget was read and discussed. Both the Fire District budget and the District Library budget were reviewed. A motion was made by Wentzloff and supported by Smith to adjourn and we were dismissed at 7:20 PM.

Respectfully submitted,

Margie Shaw

REGULAR MEETING

FEBRUARY 22, 2010 AT 7:30 PM

BENONA TOWNSHIP HALL
(Approved minutes)

The regular meeting was called to order at 7:30 PM with all Board members present and 4 visitors in attendance. A motion was made by Smith and supported by Burmeister to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the January 25, 2009 regular meeting were reviewed and a motion was made by Smith and supported by Burmeister to approve the minutes as written. All members-aye, motion CARRIED. The Treasurer's report was read and accepted.

Clerk's report: Shaw completed preparations for the Budget hearing. The notice for the Budget hearing was published and arrangements made with Walt Wheeler to participate in the Board of Review group notice. Testing for prospective Census workers was held at the town hall February 18th and will be held again on February 25th. Shaw contacted auditor Brickley DeLong for an estimate for this year's audit. There were also two inquiries for cemetery information this month.

Fire Board report: There were 5 runs for the month of January. They discussed applying for a FEMA grant for an industrial washing machine. The furnace repairs are completed. A fuel leak on truck #241 needs to be repaired. A light bar to replace the rotating light on the grass rig was discussed. A six- radio charger for truck #243 was approved.

Parks report: Gentel chopped back the ice that was encroaching on the docks.

Planning Commission report: The same officers as last year were re-elected to their positions. They are encouraging local training meetings within the county. The Planning Commission is reviewing proposed changes in the County Master Plan.

Supervisor's report: Fleming reported that he gave the dates and times for the March BOR sessions to Walt Wheeler for publication. At the OCRC Manager's meeting Fleming discussed the signs on 44th Avenue north of Buchanan and Homer Lake Roads. He also reminded the manager of how our matching funds are to be spent. There is a slim possibility that the entire road could be completed this year. Fleming sent in boundary information for the Census Bureau. Fleming contacted several members of the ZBA and Planning Commission regarding an upcoming class. The Oceana County Chapter MTA meeting will be held February 25 at Newfield Township Hall.

Assessor's report: The Assessment Change Notices have been sent to property owners.

Zoning Administrator's report: Airy reported that he discussed our Wind Tower Ordinance enacted in 2002 with the County Administrator's office. He discussed what would be required to build on two sites on Scenic Drive with a potential buyer. Airy delivered a copy of the new Zoning Ordinance and information about upcoming classes to new ZBA member Amy Kidder. At the Planning Commission meeting Airy discussed a possible change to the classification of Ag districts in the Master Plan as it due for a five- year review this year. The following activity was reported for the month of February: Critical Dune permits-1 and one RV permit.

Township Maintenance Manager's report: Fleming noted that there has been some damage to the fence at the Evergreen Cemetery extension from the County plow throwing snow.

Old Business: A motion was made by Shaw and supported by Smith to approve registration for Bill Airy, Steve Fleming, Dave Fleming, and Russ Burmeister to attend the 26th Annual West Michigan Township Officials Conference on March 27th. Roll call vote: Smith-aye, Shaw-aye, Wentzloff-aye, Fleming-aye, Burmeister-aye, motion CARRIED. (Burmeister left the meeting at 8:15 due to pain from back surgery.)

New Business: A motion was made by Smith and supported by Shaw to approve the contract to participate in the Household Hazardous Waste Disposal Program at a cost of $475.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-absent, motion CARRIED. A motion was made by Shaw and supported by Wentzloff to contract with Brickley DeLong for our 2010 audit for an approximate cost of $5,495.00. Roll call vote: Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye, Burmeister-absent, motion CARRIED. A motion was made by Wentzloff and supported by Shaw to authorize the bills for payment. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-absent, motion CARRIED.

A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 8:25 PM.

Respectfully submitted,

Margie Shaw, Clerk

REGULAR MEETING

JANUARY 25, 2010 AT 7:30 PM

BENONA TOWNSHIP HALL
(Approved minutes)

The regular meeting was called to order at 7:30 PM with all Board members present and 3 visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Burmeister to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the December 28, 2009 regular meeting were reviewed and a motion was made by Wentzloff and supported by Smith to approve the minutes as written. All members-aye, motion CARRIED. The Treasurer's report was read and accepted.

Clerk's report: Shaw reported that she completed all quarterly and annual reports as well as W2's and 1099's. W4's are being distributed to all township employees. Sam Fleming, Shelby Township Supervisor, called and Shaw told him that Benona Township was willing to publish the "Ordinance for Recovery of Expenses Related to Certain Fire Department Responses" jointly. Shaw also mentioned that this is an audit year and the Board may want to consider hiring a different auditor.

Cemetery report: Shaw reported that there has been no cemetery activity.

Fire Board report: There were 9 runs for the month of December. They are going to get an I.D. from Walkerville for the 800 MHZ radios and then give it back when we get our own I.D. Repairs are being made on the furnace.

Planning Commission report: Ballast reported that the election of officers was tabled since Russ Burmeister and Daryl Shaw were absent. They discussed the Aegir Offshore Wind Farm project.

Supervisor's report: Fleming reported that he contacted Amy Kidder to inform her of her appointment to the Zoning Board of Appeals, which she accepted. Fleming received a preliminary bid on timber in the woodlot on township property. Fleming e-mailed Lance at the Road Commission about sign concerns and to clarify the terms of our matching funds for Shelby Road reconstruction.

Assessor's report: Beach reported that they have been tying up loose ends to complete the new assessment roll, updating address changes, dealing with Michigan Tax Tribunal decisions and finishing up new land values. The March Board of Review dates have been set.

Zoning Administrator's report: Airy reported that he sent a letter to Mr. Glover regarding a fire truck on his property. The misunderstanding was cleared up and the truck will be removed. He discussed the timber on the township parcel with Rick Witteveen and requested an estimate for the Township Board meeting. Airy directed our web site manager, Mr. Kuykendall, to update the site for the current year and include a calendar prepared by Wentzloff. At the Planning Commission meeting the Land Division for Mr. and Mrs. Campbell was reviewed and approved. The approved paperwork was subsequently mailed to them. Airy met with Mr. Christopher Mills to discuss his plans for new construction within Holiday Shores Subdivision. Permit activity for January 2010: none.

Old Business: A motion was made by Shaw and supported by Burmeister to approve registration costs for Zoning Administrator Airy and/or any Planning Commissioners or ZBA members who wish to attend the MTA class "ZBA Roles & Responsibilities". Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

New Business: A motion was made by Shaw and supported by Wentzloff to set the date for the Budget hearing for February 22, 2010 at 7:00 PM and the date for the Annual meeting for March 22, 2010 at 6:30 PM. All members-aye, motion CARRIED. A motion was made by Burmeister and supported by Smith to establish the Poverty Guideline Income Standards for 2010 at a 2.5% increase from 2009. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Wentzloff to approve $1,012.00 for postage for Assessment Change notices. Roll call vote: Burmeister-aye, Wentzloff-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Burmeister and supported by Smith to approve participation in a group Board of Review notice for the March Board of Review. All members-aye, motion CARRIED. A motion was made by Smith and supported by Wentzloff to approve registration costs for Fleming and Shaw to attend a presentation of the Freedom of Information Act at Shelby Village Hall. All members-aye, motion CARRIED. The Aegir Offshore Wind Farm project and its possible impact on Benona Township were discussed. A motion was made by Burmeister and supported by Shaw to authorize the bills for payment. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye; motion CARRIED.

A motion was made by Wentzloff and supported by Shaw to adjourn and the meeting was dismissed at 9:00 PM.

Respectfully submitted,

Margie Shaw, Clerk

REGULAR MEETING

DECEMBER 28, 2009 AT 7:30 PM

BENONA TOWNSHIP HALL

(Approved minutes)

The regular meeting was called to order at 7:30 PM with all Board members present except Burmeister, and 2 visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Wentzloff to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the November 23, 2009 regular meeting were reviewed and a motion was made by Smith and supported by Shaw to approve the minutes as written. All members-aye, motion CARRIED. The Treasurer's report was read and accepted.

Clerk's report: Shaw reported that she contacted Benona Elementary School to arrange a date to decorate the town hall Christmas tree. She submitted a report for the Census Bureau and a survey. Shaw also called the County Clerk to clarify the maintenance agreement for the voting machine.

Cemetery report: Shaw reported that there was one burial in December in spite of the snow.

Fire Board report: There were 10 runs for the month of November. Repairs need to be made to the van door and the heat exchanger in the furnace. The new hose has arrived and a grant was received from the DNR for wildfire equipment. A sexual harassment policy was discussed and the requirements for qualifying for a bonus were changed.

Supervisor's report: Fleming reported that both the OCRC meeting and the Oceana Chapter MTA meeting were cancelled. He contacted Dave Fleming to ask if he would be willing to be reappointed to the Planning Commission and received an affirmative answer. Fleming also submitted a list of possible candidates to serve on the ZBA replacing Betty Jones.

Assessor's report: Airy reported that the December Board of Review went smoothly, handling 12 petitions.

Zoning Administrator's report: Airy reported that he reviewed a Land Division for the Campbells and contacted them to request proper legal descriptions. At the Planning Commission meeting the discussion continued on Real Estate signs. Airy updated and organized plat maps for the end of the year. Permit activity for December 2009: Regular Zoning permits-1, Land Divisions-1.

Old Business: None

New Business: A motion was made by Shaw and supported by Smith to reappoint Dave Fleming to the Planning Commission for a three- year term (through December 2012). Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-absent; motion CARRIED. After a discussion of the possible candidates a motion was made by Shaw and supported by Smith to appoint Amy Kidder to the Zoning Board of Appeals for a three-year term (through December 2012). Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-absent; motion CARRIED. A motion was made by Wentzloff and supported by Smith to authorize the bills for payment. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-absent; motion CARRIED.

A motion was made by Smith and supported by Shaw to adjourn and the meeting was dismissed at 8:30 PM.

Respectfully submitted

Margie Shaw, Clerk

REGULAR MEETING

NOVEMBER 23, 2009 AT 7:30 PM

BENONA TOWNSHIP HALL
(Approved Minutes)

The regular meeting was called to order at 7:30 PM with all Board members present, and 6 visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Wentzloff to approve the agenda with the addition of "Fire Department Ordinance" to New Business. All members-aye, motion CARRIED. The minutes of the October 26, 2009 regular meeting were reviewed and a motion was made by Wentzloff and supported by Burmeister to approve the minutes as written. All members-aye, motion CARRIED. The Treasurer's report was read and accepted. Wentzloff said the winter tax bills should be mailed out by the weekend.

Clerk's report: Shaw reported that the November 3rd Special Election went well and Benona Township had a slightly higher voter turn out than the average. Information requests are arriving for the 2010 Census. Shaw is still protesting two unemployment claims and tax exempt paperwork was completed for the high-speed data card purchased from Universal Electronics.

Cemetery report: Shaw reported that she arranged three burials since the October meeting. Notations have been made on the Evergreen Cemetery map about two markers placed at the foot of two grave sites so new markers won't be inadvertently aligned with those markers.

Fire Board report: Smith reported on both the Annual meeting and the regular Fire Board meeting. At the annual meeting the 2010 budget was approved and the officers will remain the same. Sheila Gowell will continue as secretary/treasurer. The meeting schedule was approved as well as carrying the unexpended building and equipment fund into the new budget. There were 11 runs for the month of October. The hoses and pumps were all tested. They are unable to use the 911 radios until ID numbers become available again.

Parks report: The buoys have been removed and Gentel is constructing new picnic tables.

Supervisor's report: Fleming reported that he helped Gentel retrieve the swim beach buoys. He also scheduled the furnace for a tune-up. Fleming met with Rick Witteveen to discuss the township woodlot on this property. Witteveen will submit a bid before the December meeting. The Supervisor also prepared the "Super's Corner" for the newsletter to be enclosed with the tax bills.

Zoning Administrator's report: At the Planning Commission meeting the discussion continued on Real Estate signs. Jim Hoekenga presented a request to the Planning Commission regarding a proposed commercial structure and residence within a commercial district. Airy E-mailed a comment to the State of Michigan review committee regarding guidelines for wind tower generators. A Zoning permit was processed for Fox Farms Winery. He measured and laid out approximate corners where the town hall parcel meets the Highland and Merten parcels. Airy sent letters to property owners concerning RV septic issues, a fence issue, and construction of a shed without proper permits as well as an informational letter to Jim Hoekenga about commercial zoning requirements. He visited a site and informed the property owner that a storage building he was constructing too close to property lines needs to be moved and helped the owner measure out proper distances. Airy investigated a site where building activity was reported on an existing structure. Permit activity for November 2009: Regular Zoning permits-1, Critical Dune permits-1.

Maintenance Manager's report: Gentel recommended that the property on which the township hall is located be surveyed but later established the boundaries with the assistance of Airy and a neighbor and was satisfied with the accuracy. Gentel is also installing a programmable thermostat in the township hall.

Old Business: None

New Business: A motion was made by Shaw and supported by Burmeister to choose the Parts & Labor Only Preventative Maintenance Agreement for the Optec Insight voting machine. The State will pay the $71.00 fee. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Smith to participate in the Board of Review group ad for $30.00. All members-aye, motion CARRIED. A motion was made by Smith and supported by Burmeister to adopt the Ordinance for Recovery of Expenses Related to Certain Fire Department Responses and to publish the ordinance in cooperation with Shelby Township and the Village of Shelby. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to authorize the bills for payment with the addition of the Board of Review notice bill. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Wentzloff-aye, Burmeister-aye; motion CARRIED. Bart Burmeister is willing to snow plow the town hall parking lot this winter at the same rate of pay as last year.

Public Comment: Jane Drake, candidate for State Representative, was present to answer questions and solicit support.

A motion was made by Burmeister and supported by Smith to adjourn and the meeting was dismissed at 8:25 PM.

Respectfully submitted,

Margie Shaw, Clerk