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REGULAR MEETING

NOVEMBER 23, 2020 at 7:00 PM

ONLINE ZOOM MEETING

The regular meeting was called to order at 7:00 PM by Supervisor Fleming, with all Board members present and no visitors in attendance. The Zoom meeting (mandated by the State) was administered by Trustee Warren Van Overbeke and all reports were posted on the Benona Township website but were not reported at the meeting due to the time constraints. A motion was made by Smith and supported by Van Overbeke to approve the agenda with the addition of “Town Hall Rental Request” to New Business. All members-aye, motion CARRIED. The minutes of the October 26, 2020 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman submitted a report on township financial standings for October. A motion was made by Shaw and supported by Van Overbeke to authorize payment of the bills in the amount of $25,657.11, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: Shaw submitted a report on monthly activities and the Nov. 3 General Election and cemetery activities.

Trustees’ report: None.

Fire Board report: None.

Park report: None.

Planning Commission report: Preliminary minutes for the November 12, 2020 Planning Commission meeting were submitted.

Supervisor’s report: Fleming submitted a report for his activities from October 26th-November 4th.

Assessor’s report: A written report was submitted for November.

Zoning Administrator’s report: Airy submitted a report on his activities for November. Permit activity for the month of November: Regular permits-3 and Critical Dune permits-2.

Old Business: The Interlocal Agreement for Oceana County to Approve the Designated Assessor for the period January 1, 2021 through December 31, 2025 was discussed. This agreement allows for a replacement assessor for townships in the event of an emergency. A motion was made by Shaw and supported by Neuman to approve the Interlocal Agreement. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. The minutes of the September 28, 2020 Regular meeting were corrected and a motion was made by Shaw and supported by Smith to approve the minutes with the date corrections. All members-aye, motion CARRIED.

New Business: A motion was made by Van Overbeke and supported by Smith to adopt the Lot Split Resolution for a boundary line adjustment for the properties of James McLouth and Robert Patton within Section 31 of the Village of Benona. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. The 2021 Wish List for the Oceana County Road Commission was discussed. Fleming will submit the following road projects to the OCRC: 44th Ave. between Stony Lake Rd. and Pike Rd., Grant Rd. from 28th Ave. to 40th Ave., Garfield Rd. from the Ballpark to Lake Michigan Oval Beach, and Johnson Rd. east of 48th Ave. to the end of Grand Rd., from 28th Ave. to 40th Ave. The Town Hall Rental Agreement was discussed. A request was received asking if a tent would be allowed on the township property. A motion was made by Shaw and supported by Neuman to amend the Rental Agreement to allow for the use of temporary event tents when renting the building, with the stipulation that the tent(s) are on the site no more than 72 hours. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

Public Comment: None.

A motion was made by Van Overbeke and supported by Smith to adjourn, and the meeting was dismissed at 7:35 PM.

Respectfully submitted,

Margie Shaw, Clerk