NOVEMBER 26, 2018
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and one visitor in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Shaw to approve the agenda as submitted, with the addition of “Maintenance Manager” and “Road Wish List” to Old Business. All members-aye, motion CARRIED. The minutes of the October 22, 2018 regular meeting were reviewed and a motion was made by Van Overbeke and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. Neuman has continued to collect summer taxes. She worked with the Assessors to complete the 2018 winter tax data. The bills have been finalized and will be mailed November 29th. The mortgage companies’ escrow reports are ready to be mailed and the tax distributions have been prepared. Address changes are ongoing. A motion was made by Smith and supported by Neuman to authorize payment of the bills in the amount of $15,073.12, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget for October was completed and all accounts were reconciled. Following the election (which had a record turn-out), Shaw contacted the Equalization Department to see if a public hearing or special meeting were necessary. Since they were not, the updated millage request (L4029) was signed by both the Supervisor and the Clerk and sent to the County. An election report was completed and submitted. Benona Township was once again randomly chosen by the State to be audited. The audit was scheduled for December 13th. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Adjustments were made to payroll in QuickBooks. The Clerk’s monitor was failing so she is currently using a loaner from Rob Troughton. The Deputy Clerk has had many problems with her laptop as well. A message was left for Howard Gardner regarding the snow plowing contract, and it arrived Saturday by mail.
Trustee’s report: Smith reported on the demonstration he saw at the OCRC dinner at Double JJ resort.
Cemetery report: The master copies of the cemetery maps were accidently discarded by the new cleaning lady, so fortunately there have been no requests for burials. Our winter project will be to go back through 30-35 years of records to reconstruct them.
Fire Board report: Smith reported on both the regular meeting and the annual meeting. At the annual meeting, the current officers were reelected to their positions. The budget and meeting calendar for 2019 were both approved. At the regular meeting Chief White reported that there were 9 fire runs in October. The purchase of three sets of turnout gear was approved. One firefighter was placed on the inactive list and one probationary firefighter was dismissed for failure to attend training and maintain an address in the area. Bills totaling $3,249.95 were approved for payment.
Park report: None
Planning Commission report: Preliminary minutes for the November 8th meeting were submitted.
Supervisor’s report: Fleming reported that he toured many roads and the parks. He felt that we need warmer temperatures so the gravel roads can be graded again before winter sets in, and that the cemetery on the south side of Johnson roads needs some unsightly trees removed. He contacted Jeff Payne about serving on the Planning Commission, but hasn’t received an answer. He discussed the seawall with DK Construction and winterized the cemetery well. He attended the Fire Command meetings and the OCRC Reception at Double JJ resort. The program on “Cold in Place Recycling” was very informative.
Assessor’s report: Michael Beach submitted a written report of activities for November. The December Board of Review will be held on December 10th.
Zoning Administrator’s report: Airy reported that he repeatedly contacted a property owner regarding a second RV on property that only allows for one. He processed two Land Divisions, which were approved at the Planning Commission meeting. Airy also answered an unofficial FOIA request. Permit activity for the month of November: Regular permits-4, Land Divisions-2, Lot Splits-1, and Variance Requests-1.
Maintenance report: None
Old Business: A motion was made by Shaw and supported by Neuman submit the following “Wish List” to the Road Commission: Chip Seal and Fog 44th Ave., Keeler Rd., and 42nd Ave. from Shelby Rd. to Buchanan Rd.; Chip Seal and Fog Buchanan Rd. from 44th Ave. to 56th Ave.; Prep and Pave Woodrow Rd. from Scenic Dr. west; Stony Lake Rd.-as much as we can, partnering with OCRC. All members-aye, motion CARRIED. A motion was made to hire Rob Troughton as Township Maintenance Manager for 2019. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.
New Business: A motion was made by Neuman and supported by Smith to adopt a resolution to split Lot #9 of Driftwood Beach Re-plat. Parcel A will consist of approximately 4 acres on the east side and Parcel B will consist of approximately 5.11 acres on the west side. Roll call vote: VanOverbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to approve the purchase of a computer for the Deputy Clerk. All members-aye, motion CARRIED. A motion was made by Smith and supported by Neuman to approve the purchase of a new monitor for the Clerk. All members-aye, motion CARRIED.
A motion was made by Van Overbeke and supported by Shaw to adjourn and the meeting was dismissed at 8:57 PM.
Margie Shaw, Clerk