OCTOBER 22, 2018
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and one visitor in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Van Overbeke to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the September 24, 2018 regular meeting were reviewed and a motion was made by Smith and supported by VanOverbeke to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the October 9, 2018 Election Commission meeting were reviewed and a motion was made by Neuman and supported by Fleming to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. To date, Neuman has collected $1,738,685.90 in summer taxes, about 91%. Address changes are ongoing. Neuman is working with KCI to prepare to process 2018Winter tax bills. A total of $330.00 in boat ramp fees was collected. Neuman attended the Election Commission meeting and the Public Accuracy Test. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $39,157.66,with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed by DeputyClerk Zoller, and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget for September was completed and all accounts were reconciled. October9thwas Close of Registration and the Clerk’s office was open from 9:00AM-5:00 PM. The agenda was prepared for the Election Commission meeting which was held that evening, and the minutes were completed and e-mailed to the Trustees and for posting on the web site. Minutes were also sent to the Party Chairs and County Clerk to inform them of the appointed inspectors for the General election. There are currently 216 Absentee Voter ballots sent out. The Public Accuracy testing of both machines was completed today. Quarterly reports were submitted. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Signed papers were sent to Golden Communications. Shaw received resignations from Rickand Deb Dykman and Judi Lankfer (from her position on the Planning Commission).
Trustee’s report: Smith noted the lack of grading of some of the roads.
Cemetery report: One grave site was marked for a monument foundation and three for burials. An old monument was re-set on its base at the request of a family member. Deputy Clerk Zoller assisted Ms.Hernandez in clearing up an ownership issue with a family lot. Other issues were also cleared up with the assistance of Gary Mosher. Many requests for information were answered this month.
Fire Board report: Smith reported that there were 12 fire runs in September. A new computer program was approved for training firefighters. Lisa Payne was hired as Fire Safety Instructor. There was a large turn-out for the Open House. Bills totaling $14,089.03were approved for payment.
Park report: None
Planning Commission report: Preliminary minutes for the October 13, 2018meeting were submitted.
Supervisor’s report: Fleming reported that he toured many roads and the parks and attended the annual dinner at the fire barn. He responded to a call from Deb Dykman about water in the basement. He reset the GFCI and mopped up the water. Fleming had a noise complaint from Mr. Nanser. He checked out the trees of concern at the Swim Beach but could not determine property lines. He attended the Fire Board meeting, the Election Commission meeting, and the Public Accuracy test. He also contacted Jeff Payne about replacing Judi Lankfer on the Planning Commission.
Assessor’s report: Michael Beach submitted a written report of activities for October.
Zoning Administrator’s report: Airy reported that he completed all the preparations for a ZBA request, which was later cancelled. He also assisted the Henrickson family with three property line adjustments and a Land Division. He also contacted Michigan State Office for Forestry to discuss Mr. Hopper’s Qualified Forest exemption. Permit activity for the month of October: Regular permits-7,Critical Dune permits-0, and Land Divisions-3.
Maintenance report: None
Old Business: A motion was made by Shaw and supported by Neuman to adopt the 2019 Fire District budget. Roll call vote: Smith-aye,Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.
New Business: Neuman made a motion to contract with KCI for processing and mailing the Winter Tax bills for an estimated $1,376.10, and it was supported by Shaw. Roll call vote: VanOverbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Neuman and supported by Shaw to approve $750.00 for postage for tax bill receipts. Roll call vote: VanOverbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to contract with Howard Gardner for snow plowing for the 2018-19 season at the same rate of pay as last year. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.
A motion was made by Smith and supported by Shaw to adjourn and the meeting was dismissed at 8:48 PM.
Margie Shaw, Clerk