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REGULAR MEETING

OCTOBER 28, 2019

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present and two visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Neuman to approve the agenda with the addition of “Snow Plowing Contract” to New Business. All members-aye, motion CARRIED. The minutes of the September 23, 2019 Regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. As of this date, summer taxes collected total $1,801,075.68, about 91% of the total summer taxes. Neuman worked with KCI on processing 2019 Winter Tax bills and received a proposal from them. She also collected Boat Ramp permit fees from Stony Lake Store and Stony Lake Depot. Address changes are ongoing. Tax distributions were prepared and mailed. Neuman worked with Windridge Textile on the installation of the new park and cemetery signs. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $13,032.57, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s Report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees, Airy, and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budget report for September was completed and all accounts were reconciled. The quarterly tax reports were completed and submitted. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Papers were sent to the appropriate authorities regarding seawall permits. Pictures of the Benona Elementary School were sent to Judy Studer James as requested.

Cemetery report: The Laszer cremation burial was on September 30, and a family member contacted us because she thought it was placed on the wrong side of the monument. Shaw investigated and it was not, but the family is adamant that it should be in front. It cannot be resolved to their satisfaction without moving the cremains to a lot owned by someone else. The Board agreed with the Clerk that it can’t be moved to the adjoining lot. One other burial site was marked this month and another is scheduled for next Thursday. The new Cemetery signs were installed and look good.

Trustees’ report: None

Fire Board report: Smith reported that there were 7 runs in September. Approval was given for the purchase of a new flat bed and compartments for the new truck. The 2020 Budget approval by the Townships was turned over to the Secretary/Treasurer. Bills totaling $7,845.58 were approved for payment.

Planning Commission report: Preliminary minutes for the October 10, 2019 meeting were submitted. One Land Division was approved.

Supervisor’s report: Fleming reported that he toured roads, parks and cemeteries weekly and specifically toured Scenic Dr. and Grant Rd. with the OCRC Manager to get estimates for next year’s road work. He continued to oversee the mowing and fall cleanup. Joey Jonseck was a great help in retrieving the buoys and storing equipment for winter. The Stony Lake pump and Evergreen Cemetery pump were both winterized and hoses stored. Fleming met with the installers from Windridge to assist in sign placement. He attended the Fireman’s Dinner. He put tires on the swim ramp for portage. One survey was completed.

Assessor’s report: A written report was submitted for October.

Zoning Administrator’s report: Airy submitted a report of his activities for October. Although he was unable to attend, he prepared all documents for the Planning Commission meeting. He prepared a model for additional voting booths, with an estimate for materials. He volunteered to donate his time to construct it. The paperwork for the Horton Land Division was completed and was sent to all parties. Airy investigated a complaint about a property line violation and worked with the property owner and the Building Inspection office to resolve the issue. The formal permit for the work on the Stony Creek breakwater area was received. Permit activity for the month of October: Regular permits-6.

Old Business: A motion was made by Neuman and supported by Van Overbeke to post-approve the installation and hardware for the cemetery signs for a total of $1,140.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. The date that Benona Township was established for placement on the “Welcome to Benona Township” signs was discussed. It was determined that 1857, the year the Michigan legislature actually established this area as the Township of Benona, was the most accurate date to use. It had been called by other names and encompassed a greater area previously. A motion was made by Shaw and supported by Neuman to approve the purchase of four 24×36 signs at a cost of $126.00 each and no more than $150.00 each for installation. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

New Business: A motion was made by Van Overbeke and supported by Smith to accept the proposal from KCI for postage and processing of 2019 Winter Tax bills for a total of $1,351.97. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Van Overbeke to adopt the Resolution Setting Asset Test for Board of Review. The Clerk was authorized to sign the resolution. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to approve the three year contract with Howard’s Lawn Care and Plowing, LLC for snow plowing for the 2020-2022 seasons. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Public Comment: None

A motion was made by Shaw and supported by Van Overbeke to adjourn and the meeting was dismissed at 8:50 PM.

Respectfully submitted,

Margie Shaw, Clerk