APRIL 28, 2014 AT 7:30 PM
BENONA TOWNSHIP HALL
(approved minutes – corrected)
The regular meeting was called to order at 7:30 PM with all Board members present and 29 visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Smith to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the March 24, 2014 Regular meeting were reviewed and a motion was made by Czurak and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the April 14, 2014 Election Commission meeting were reviewed and a motion was made by Czurak and supported by Fleming to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Czurak submitted an updated report of monthly balances for March. Czurak responded to requests for tax information from property owners, CPA’s and lending institutions. She has been training her new deputy and took Lankfer to the stores that sell our boat ramp stickers to introduce her. Czurak got quotes regarding adding a payment service for property taxes and also an outside service to prepare and mail our tax bills. She prepared for the audit and assisted with it on April 21st.
Clerk’s Report: The minutes of the Regular meeting and the Annual meeting were completed and copies sent to Trustees and published on the website. The synopsis was published in the local paper. Late arriving bills were prepared. The contract with All Seasons Porta-Jons was signed and mailed. A check was written for the Highland property and the property was added to our insurance April 1st. A letter regarding road brine and a copy of our minutes were sent to the Road Commission. Changes to wages were made in QuickBooks. The Township Hall rental agreement was redrafted and the meeting dates for 2014-15 posted. Close of Registration was April 7th and the Election Commission met April 14th. The agenda and minutes for that meeting were also completed. A list of appointed election inspectors was submitted to the County Clerk. We continue to receive Absentee Voter ballot requests and more than 60 ballots have been sent out. The public testing of the machines was April 24th. James Woller was hired to service the Clerk’s computer now that Windows XP is no longer supported and Quickbooks has been running less efficiently. A Coastal Community survey was submitted. All accounts were reconciled and quarterly reports submitted to the State. Audit materials were printed, reports for the audit prepared and the audit was April 21-22. The agenda, checks and checklist were prepared for the meeting. Corrections were made to the General Fund Budget, March monthly budget report and the Profit & Loss report to account for March bank interest, a Building & Grounds purchase, and a Building Fund line item. Several calls were made to Frontier regarding the contract renewal. Shaw contacted Jack White about the need to place the Fire District millage renewal on the August ballot. Gentel informed Shaw that although Dave Fox is demolishing the burned out schoolhouse for the township free of charge, he will need four dumpsters for $400.00 each.
Presentation: Lisa Dutcher from Oceana County Road Commission and Jeff Auch from Soft Shoreline Engineering gave a power point presentation demonstrating how the Stony Lake shoreline could be restored in preparation to widen the road and add a bike path. Lisa Dutcher is attempting to form partnerships and coordinate grants for a 22 mile bike path. The bike path would run from the intersection at 64th Avenue and Stony Lake Road in New Era to the intersection at Long Bridge Road and Monroe Road in Pentwater. This project will cost approximately nine million dollars and take three years to complete.
Trustee’s report: Burmeister reported that he met with the auditors since Fleming was unable to meet with them.
Cemetery report: Shaw marked gravesites for two burials, received a veteran’s marker, and discussed its placement with the family of the deceased. Gentel reported that a monument had been placed without our approval and was in a walkway. Zoller confirmed this and we are attempting to contact the family to correct it.
Fire Board report: Smith reported that there were 7 runs in March. Old equipment was sold raising $2,000.00. Seven firefighters attended FDIC training. Hose testing is scheduled for June 19th. Distance signs are being purchased to give firefighters information as to how many feet of hose are needed along the lakeshore. A special meeting was held on April 24th to approve ballot language to place a millage renewal request on the August ballot.
Supervisor’s report: Fleming reported that he signed the Board of Review petitions and completed the minutes. He met with Mr. and Mrs. Highland at Oceana Land & Title Agency to close on the property. Fleming toured the roads and Lake Michigan Oval Park to check for damage from high water and heavy rain. The OCRC has already made repairs to the damage on the Grant Road project. He discussed a tentative brine schedule with Butch Deur from D&B Brine. Fleming wrote a letter to the OCRC confirming our interest in renovating the Shelby Road bridge over Stony Creek. Fleming also discussed the possibility of a flat charge for Benona Township boat ramp permits sold at Claybanks Park and would like to coordinate this with Claybanks Township Board.
Assessor’s report: Beach reported that they are beginning to prepare for July BOR. They are preparing to roll over the BS&A Database for the creation of the Assessment Roll for 2015. The L-4025 reports were completed and delivered to Oceana County Equalization. They are working with InfoGeograhics on 2014 parcel splits and combines. New deeds, property transfer affidavits, new principle residence exemptions and other miscellaneous exemptions are being processed.
Zoning Administrator’s report: Airy reported that he distributed copies of the Claybanks’ Master Plan survey at the Planning Commission meeting to give the Planning Commission ideas for the upcoming review of Benona’s Master Plan. Airy prepared a notice to be published in the Oceana’s Herald-Journal regarding the Zoning Ordinance Amendment Review. He acted as secretary at the ZBA meeting, where variances for Mr. Miedema and Maplecrest Associates were approved. Airy assisted Mark Raeth with his lot split and recombination. Airy prepared copies of the Lot Split Resolution for Township Board approval. He contacted Exede Internet to confirm a date for our high speed internet dish installation. Airy coordinated two RV permits with Mr. Thompson and Mr. Mackey and the Building Inspection Office and Equalization. He also compiled FEMA ordinance adoption paperwork for the Township Board. The following activity was reported for the month of April: Regular Zoning permits-2, RV permits-3, Lot Splits-1 and two Land Divisions.
Maintenance Manager’s report: Gentel has been coordinating the dismantling of the Highland house.
Old Business: None.
New Business: Noel Tow, our township groundskeeper, expressed a desire to purchase the shed on the former Highland property. A motion was made by Shaw and supported by Smith to sell Tow the shed for $50.00. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Smith to adopt a resolution to place a millage renewal for the Shelby Benona Fire District on the August Primary ballot. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED. A motion was made by Shaw and supported by Burmeister to approve up to $1,600.00 for dumpsters for the rubble from the former Highland house. Roll call vote: Burmeister-aye, Czurak-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Czurak and supported by Shaw to approve the purchase of a phone system not to exceed $1,000.00, and to authorize Czurak to transfer $1,000.00 from Westshore Savings to Westshore Checking for use of the charge card. Roll call vote: Burmeister-nay, Czurak-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. Czurak discussed enlisting a tax payment service. This would require an update to our web site but would enable tax payers to pay with a charge card. There would be a fee charged to the customer. Czurak said she will continue to investigate. A motion was made by Czurak and supported by Smith to contract with Centron Data Services for summer tax bill printing and mailing. This will be a trial for summer tax collection only. Roll call vote: Burmeister-nay, Czurak-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Czurak and supported by Shaw to adopt a Lot Split Resolution for Lot 107 Little Point Sable North Plat. The divided sections will then be adjoined to Lot 108 and Lot 109, increasing the sizes of those lots. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED. A motion was made by Shaw and supported by Czurak to approve the service agreement with Frontier for our phone service, and authorize Shaw to sign it. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED. A motion was made by Shaw and supported by Burmeister to adopt Ordinance #19: Ordinance Addressing Floodplain Management Provisions of the State Construction Code. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED. A motion was made by Shaw and supported by Czurak to approve repairs to the boat ramp, not to exceed $1,500.00. This will include a 6’ by 12’ concrete slab from Bush Concrete Products. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED. A motion was made by Czurak and supported by Shaw to authorize the bills for payment, with the addition of any late arriving bills and the bill for computer repairs. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED. There was a short presentation by Allen Blohm, candidate for a position on the Road Commission. A motion was made by Shaw and supported by Smith to adjourn; the meeting was dismissed at 10:20 PM.