Categories : Meeting Minutes

 

REGULAR MEETING

AUGUST 22, 2016 AT 7:30 PM

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present and five visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Shaw to approve the agenda as submitted. The minutes of the July 25, 2016 Truth in Taxation hearing were reviewed and a motion was made by Schuyler and supported by Burmeister to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the July 25, 2016 Regular meeting were reviewed and a motion was made by Schuyler and supported by Burmeister to approve the minutes with a correction to the Fire Board report. All members-aye, motion CARRIED.

Treasurer’s report: Schuyler reported that she balanced all accounts and entered income into QuickBooks and she reported final account balances for July. She is continuing to collect summer taxes and has collected 34% to date. She is also working with Brandi Neuman (Treasurer-elect), and updating addresses and answering tax-related requests. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $33,953.03, with the addition of any late arriving bills and any draws required for the building project. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting and the Truth in Taxation hearing were completed and the synopsis was published in the local paper. Late arriving bills were prepared. All accounts were reconciled and a monthly budget report for July 2016 was completed. The agenda, Profit and Loss report, checks and checklist were prepared for the regular meeting. Shaw called MTA regarding the question of paying Commission members when a meeting is canceled due to the lack of a quorum. She also called Equalization about any millage resolution changes following the August election. An e-learning assignment was completed. The August Primary election went well.

Trustee’s report: The status of the gravel road projects was discussed.

Cemetery: None.

Fire Board report: Smith reported that there were 10 fire runs in July. They received an offer of $40,000.00 from Crystal Township for truck #242. More changes were made to the Fire District Agreement and it is ready for the townships to review. Approval was given to purchase ladders and an Akron 6-inch intake valve. The decision was made to contract with VFIS for insurance coverage. Bills totaling $24,269.29 were approved for payment.

Parks report: We have had several complaints that the dock repairs still aren’t completed.

Planning Commission report: The Planning Commission submitted minutes for the rescheduled July 28, 2016 meeting and the regular August 11, 2016 meeting.

Building Committee report: Shaw confirmed some details with Horton, and Fleming ordered the Chicago Common brick.

Supervisor’s report: Fleming reported that he delivered ramp stickers to Keehne’s and toured the township roads with ongoing projects.

Zoning Administrator’s report: Airy reported that he completed a zoning permit for the Gloor home. He responded to a report of a boat moored in the marina without a slip and followed up with the owner, and received a check for the slip at a later date. He recommends that an informational sign be placed at the marina. Airy coordinated a Land Division with Larry Byl and presented it to the Planning Commission. He represented the township at a meeting at the site of Marshville Dam since Fleming was unable to attend. Permit activity for the month of August: Regular permits-3, Critical Dune permits-3, one line adjustment and one Land Division.

Old Business: A resolution was made by Schuyler and supported by Shaw to accept the proposed Fire District Agreement and to authorize it to be signed at the Fire District annual meeting. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED. RESOLUTION RE TOWNSHIP OF BENONA

2016 MILLAGE LEVY

Moved by Shaw and supported by Schuyler to establish the Township of Benona Township’s 2016 Millage Levy as follows:

MAXIMUM ALLOWABLE

SOURCE PURPOSE MILLAGE LEVY 2016 MILLAGE LEVY

Allocated Operational 1.2500 1.1579

Voted Fire District 1.0000 .8182

Voted District Library .2500 .2500

TOTAL 2.2261

BE IT FURTHER RESOLVED: to authorize the Supervisor of Benona Township and the Clerk of Benona Township to sign the Certificate of Compliance with Section 31 of article 9 of the State Constitution of 1963.

Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. The payment of commissioners who are present for a scheduled meeting which is then cancelled due to a lack of a quorum was discussed. The Clerk called MTA and was informed each unit of government has an individual policy. Shaw would like us to establish a policy so she knows whether to pay attending members or not. This was tabled until next month.

New Business: The request to insert an Oceana County EDC Internet Survey in our tax bills was discussed. A motion was made by Burmeister and supported by Smith to deny this request. All members-aye; motion CARRIED. The bid proposal for network infrastructure submitted by Rob Troughton of Renaisannce Enterprises was discussed. A motion was made by Schuyler and supported by Shaw to accept this bid as submitted if there is no overlap with services contracted with the electrician. Roll call vote: Burmeister-nay, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

Public Comment: Sandy Clark, candidate for State Representative, was present.

Other Business: Fleming noted that the Road Commission is hiring a manager and that they are sending a letter to Camp Miniwanca regarding an issue at Stony Lake. A motion was made by Schuyler and supported by Shaw to adjourn and the meeting was dismissed at 9:05 PM.

Respectfully submitted:

Margie Shaw, Clerk