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REGULAR MEETING

DECEMBER 22, 2014 AT 7:30 PM

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:40 PM with all Board members present and one visitor in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Burmeister to approve the agenda as submitted.  All members-aye, motion CARRIED.  The minutes of the November 24, 2014 Regular meeting were reviewed and a motion was made by Burmeister and supported by Smith to approve the minutes as submitted.  All members-aye, motion CARRIED.

Treasurer’s report:  Schuyler reported that the winter tax bills arrived to Benona taxpayers before December 1st and payments for 608 parcels have been collected to date.  Her deputy filled in for her during her hospital stay.  She has been working to make sure all BOR changes have been made correctly in the tax program and bills and correcting faulty addresses.

Clerk’s Report:  The minutes of the Regular meeting were completed and published on the website.  The synopsis was published in the local paper.  Late arriving bills were prepared.  All accounts were reconciled and a Profit & Loss Budget vs. Actual was prepared.  After meeting with Carrie Kruppe, the monthly budget report for October was corrected and the monthly budget report for November was completed.  The agenda, checks and checklist were prepared for the regular meeting.  The Five Year Road Plan was revised.  Copies of the adopted Policy & Procedure for the Public Inspection & Copying of Public Records were completed and a copy submitted to the Supervisor, along with a list of term expirations and a draft of the Road Plan.  Tax exemption certificates were submitted to two businesses as requested.  Both the Clerk’s printer and the copier were repaired. A FEMA Flood Plain, High Risk & Critical Dune Q&A Session will be held at 1:00 PM on January 7, 2015 at the County Board Room.  A request came from the Sheriff’s office for electronic copies of the township ordinances.

Cemetery report: Shaw received one request for a cemetery map.

Fire Board report:  Smith reported on both the Special and Regular meetings.  At the Special meeting, a resolution was passed to include the Shelby-Benona Fire District in the county-wide feasibility study.  There were 9 fire runs reported for October and 16 for November.  Three firefighters attended a fire combat readiness training in Alpena.  The Facial Hair policy will be amended to state, “No facial hair except a mustache above the upper lip” to comply with MIOSHA policy on the sealing of the air mask.  The DNR issued a $1,000.00 matching grant for equipment and apparatus for wildfire control.

Park’s report:  None

Planning Commission report:  A preliminary copy of the minutes was submitted to the Board. \

Supervisor’s report: Fleming reported that he discussed our pending Five Year Road Plan with Sandy Griffin at the Road Commission as well as a possible Township donation towards wedging and chip seal for Scenic Drive.  He has been monitoring the propane level and the tanks will be switched on December 23rd.  Fleming sent copies of the adopted resolution for the Policy and Procedure for the Public Inspection and Copying of Public Records to Ms. Sobel at the State Tax Commission.  He discussed the pending road plan with Jeff Schneider, chairman of Little Point Sable Assn. Fleming submitted a claim for the fishing deck damage to the insurance company.  He also contacted all members of the BOR, ZBA and Planning Commission whose terms are about to expire.

Assessors’ report:  None

Zoning Administrator’s report: Airy reported that he met with our web page coordinator to review Zoning Ordinance changes and updates from 2014.  At the Planning Commission meeting, Airy reported on the response to the Master Plan survey and discussed secondary sign placement usage on improved Commercial Property. He met with Heidi Fekken to review requirements for a Land Division.  Airy contacted Jake Whelpley, Golden Township Zoning Administrator to get information on printing a large scale zoning district overlay map.  This would also allow an electronic version to be placed on our web site. The following activity was reported for the month of December: Regular Zoning permits-1, Critical Dune permits-1 and Land Divisions-1.

Old Business:  The revised Five Year Plan for Road Improvements was reviewed.  A motion was made by Shaw and supported by Schuyler that a resolution be made to adopt the Five Year Plan for Road Improvements. Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye, motion CARRIED.

New Business:  A motion was made by Shaw and supported by Smith to reappoint Leon Ballast and Barbara Fox to the Board of Review for two-year terms.  All members-aye, motion CARRIED.  A motion was made by Burmeister and supported by Schuyler to appoint Babs Burmeister to the Board of Review for a two-year term.  All members-aye, motion CARRIED.   A motion was made by Schuyler and supported by Burmeister to reappoint Daryl Shaw and Barbara Fox to the Planning Commission for three-year terms.  All members-aye, motion CARRIED.  A motion was made by Shaw and supported by Smith to reappoint Bart Burmeister and Michael Pranger to the Zoning Board of Appeals for three-year terms.  All members-aye, motion CARRIED.  A motion was made by Shaw and supported by Schuyler to authorize payment of the bills in the amount of $11,122.44, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED.  A motion was made by Smith and supported by Burmeister to adjourn and the meeting was dismissed at 8:40 PM.

Respectfully submitted:

 

Margie Shaw, Clerk