FEBRUARY 23, 2015 AT 7:30 PM
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and one visitor in attendance. A motion was made by Schuyler and supported by Burmeister to amend the agenda by adding “Laptop Purchase” to New Business and moving Approval of Bills to follow the Treasurer’s report. All members-aye, motion CARRIED. The minutes of the January 26, 2015 Regular meeting were reviewed and a motion was made by Schuyler and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Schuyler reported that she has collected and deposited $949,756.66 so far this month and disbursed the monies to the appropriate entities. She met with Oceana County Deputy Treasurer Gail Schulte, who walked her through the settlement process. All accounts are balanced with the Bank and the Clerk. She continues to answer tax related questions, replace misplaced bills and mail receipts. A motion was made by Burmeister and supported by Shaw to authorize payment of the bills in the amount of $11,204.23, with the addition of any late arriving bills and the purchase of a laptop for the Treasurer for $515.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED.
Clerk’s Report: The minutes of the Regular meeting were completed and published on the website. The synopsis and notice for the Budget Hearing were published in the local paper. Late arriving bills were prepared. All accounts were reconciled and a Profit & Loss Budget vs. Actual and the monthly budget report for January were completed. The agenda, checks and checklist were prepared for the regular meeting. The agenda, Salary & Wage Schedule and 2015-16 Proposed Budgets were prepared for the Budget Hearing. A copy of the EMS Annual Report was submitted to Benona Township. I discussed park and cemetery needs with Gentel. He said we need a new backstop and fence at the ball park, posts along the parking area, and a new storage shed at the Johnson Rd. cemetery. The Assessor’s contract expires this March 31st.
Cemetery report: Calls were made to local cemeteries regarding their winter burial policies. The Township Cemetery Management manual says we cannot delay burial regardless of the weather conditions unless the family signs an authorization form.
Fire Board report: Smith reported that there were 15 fire runs in January. Surplus equipment was sold for $800.00. The first group of firefighters attended an indoor training in Grand Rapids.
Supervisor’s report: Fleming reported that he contacted Brenda Beach to confirm that all BOR members planned to attend the training at Chippewa Hill High School, which they did. Fleming reviewed the proposed budgets prior to the meeting.
Assessors’ report: Beach reported that the Personal Property Assessment Change Notices were mailed. They have completed the 2015 Assessment Roll, editing Land Value Adjustments and entering Personal Property Statements. They are preparing for the March BOR and attended the training with our BOR members. They have finalized all 2015 land values, ECF’s, land divisions, combines and new construction. Information was forwarded to Centron Data Services for processing the Assessment Change Notices. They have been processing new Principle Residence Exemptions, property transfer affidavits and new deeds. They are also preparing for two Tax Tribunals in April. Tax revenue information was submitted to Shaw as requested for budgeting purposes.
Zoning Administrator’s report: Airy reported that he contacted Larry Byl and Jeremy Horton about the status of the Baker/Peterson lot plans which will be addressed by the ZBA. At the Planning Commission meeting, Airy discussed the development of an updated large scale zoning and use map as well as an electronic copy for the website. The Pell Conditional Use permit will be discussed at the April meeting and Airy will send a letter to Mrs. Pell informing her. He continued investigating the status of the Baker Lot in Timber Dunes, and pursuing information about the development of the zoning map. He discussed a lot line adjustment with a property owner and sent her the paperwork. Airy reviewed the Township Ordinances that need to be enforced by the Sheriff’s Department so we can submit an electronic copy to them as requested. He ordered the new phones for the office and will install them on Tuesday. Permit activity for the month of February: 1-RV permit and 1-Regular permit.
Old Business: Jonseck was not present so his beach cleaning proposal was tabled. The Cemetery Regulations amendment was also tabled.
New Business: The Household Hazardous Waste Program Agreement was discussed. A motion was made by Shaw and supported by Burmeister to approve the Agreement and the $450.00 fee for participation in this service. All members-aye, motion CARRIED. A motion was made by Burmeister and supported by Smith to post-approve a check to Centron Data Services for postage for Assessment Change Notices. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED. A motion was made by Shaw and supported by Schuyler to contract with D&B Brine for 2015 and to authorize the Supervisor to schedule the applications. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. Following discussion, a motion was made by Smith and supported by Schuyler that the Poverty Exemption Guidelines remain the same as 2014. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Burmeister and supported by Shaw to purchase a laptop for the Treasurer for $515.00. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED. Burmeister gave an update of how the county Weigh master will be administered. A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 8:45 PM.
Margie Shaw, Clerk