Categories : Meeting Minutes

 

REGULAR MEETING

FEBRUARY 24, 2014 AT 7:30 PM

BENONA TOWNSHIP HALL

(unapproved minutes)

The regular meeting was called to order at 7:30 PM with all Board members present and two visitors in attendance. A motion was made by Czurak and supported by Shaw to approve the agenda with the addition of BOR Alternate Appointment to New Business.  All members-aye, motion CARRIED. The minutes of the January 27, 2014 regular meeting were reviewed and a motion was made by Smith and supported by Burmeister to approve the minutes as submitted.  All members-aye, motion CARRIED.

Treasurer’s report: Czurak submitted a report of monthly balances. She sent 47 Summer Taxes late bills to Real property owners and 5 or 6 to Personal Property owners.  Czurak updated the Board on the tax collection and made arrangements with Shelby State Bank to make money transfers online.  She plans to set up the accounts at Westshore Bank the same way.

Clerk’s report: The minutes of the Regular meeting were completed and copies sent to Trustees and published on the website.  The synopsis was published in the local paper.  Bills were mailed (in the absence of the Treasurer) and late arriving bills prepared for mailing upon her return. All accounts were reconciled and the monthly budget report and Profit & Loss report prepared. The agenda, checks and checklist were prepared for the meeting.  The agenda, General Fund Budget, Ramp Fund Budget and Salary & Wage Schedule were prepared for the Budget Hearing and a notice published in the paper.  The annual report to the State was submitted and 1099’s completed. Shaw approved the plan to hold all School Elections at the Benona Township Hall, as we do for all other elections. There will be an election held on May 6, 2014 for Westshore ESD.  Deputy Zoller updated the Absentee Voter list in preparation for the upcoming election.

Trustees report:  Burmeister submitted the name of a willing candidate for the BOR Alternate position.

Cemetery report: Shaw received one call regarding a cremains burial and a veteran’s monument placement.

Fire Board report:  Smith reported that there were 12 runs in January.   The purchase of two new hose beds was approved.  Chris Aebig was approved to do the remodeling work on the fire barn.

Supervisor’s report:  Fleming reported that he called Troy Highland to make an offer on his property.  Highland accepted our offer of $5,500.00.  Larry Byl was present and offered to donate his time preparing a Purchase Agreement.  Fleming reported that the Benona School property sold to Todd and Kelly Fox.   Fleming made several unsuccessful calls trying to find candidates for the Board of Review Alternate position.

Assessor’s report:  Beach reported that the 2014 Assessment Roll, 2014 Land Values, 2014 ECF’s and all 2014 land divisions and combination requests were finalized.  All new construction was also entered into the 2014 Assessment Roll.  They entered Personal Property Statements to the 2014 Assessment Roll.  2014. They have been preparing for March BOR.  New deeds, property transfer affidavits, new principle residence exemptions and other miscellaneous exemptions are being processed.

Zoning Administrator’s report: Airy reported that the Zoning Board of Appeals meeting for Mr. Mulder’s Variance request was held on Feb. 4th.   The ZBA approved his request but Airy volunteered to contact the Oceana County Road Commission about abandoning the unused road right-of-way as a better solution for Mr. Mulder’s building project.  Information was submitted to the Road Commission, who did not have an issue with transferring the property to Mr. Mulder if he would pay the processing fee and if approved by the Benona Township Board. At the Planning Commission meeting, the review of the Five Year Master Plan was discussed.  Airy later made CD copies for all Planning Commission members. Airy issued a permit to Stovall Construction for a remodeling project at Fox Barn Winery.  A permit was also issued to David Rabe for a new storage building.  The following activity was reported for the month of February: Regular Zoning permits-2.

Old Business:  A motion was made by Shaw and supported by Burmeister to purchase the property and building owned by Troy Highland adjoining the town hall for $5,500.00.  Roll call vote:  Burmeister-aye, Czurak-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.   Larry Byl was present and offered to donate his time preparing a Purchase Agreement.

New Business:  A motion was made by Czurak and supported by Shaw to approve the contract for the HHW Disposal Program and authorize the Clerk to sign it.  All members-aye, motion CARRIED.  A motion was made by Czurak and supported by Burmeister to approve the contract with Jonseck Beach Cleaning for 2014 and to authorize the Supervisor to sign it.  Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED.  A motion was made by Shaw and supported by Smith to approve the road right of way abandonment north of Lot 48 Beachcombers Subdivision.  The road right-of-way abandoned by the Oceana County Road Commission would then be purchased by Mr. Mulder, enabling him to build a garage with correct set-backs. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED.  The Board reviewed the proposed Zoning Ordinance amendments and additions.  A motion was made by Shaw and supported by Czurak to set the Poverty Exemption Guideline at a 2.5% increase. All members-aye, motion CARRIED.  A motion was made by Czurak and supported by Smith to appoint Babs Burmeister as alternate to the Board of Review.  All members-aye, motion CARRIED.  A motion was made by Czurak and supported by Shaw to authorize the bills for payment, with the addition of any regular monthly bills that arrive. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED.

Oceana County Commissioner Larry Byl was present to update us on happenings at the County level.  A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 9:10 PM.

Respectfully submitted,

Margie Shaw, Clerk