FEBRUARY 27, 2017 AT 7:30 PM
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and eight visitors in attendance. A motion was made by Smith and supported by Van Overbeke to approve the agenda with the addition of “Maintenance Manager Position” to Old Business and “Marshville Dam” to presentations. All members-aye, motion CARRIED. The minutes of the January 23, 2017 Regular meeting were reviewed and a motion was made by Neuman and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported all account balances for January and that all income has been entered into QuickBooks. As of February 27, $3,473,403.34 has been collected, about 93%, as well as $37,361.21 for late summer taxes. Neuman processed two additional Michigan Tax Tribunal Final Opinion and Judgments by mailing out any refunds and updated tax bills to parcel owners. She is now preparing for Property Tax Settlement with the county. Address updates are ongoing. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $15,298.53, with the addition of any late arriving bills and any draws required for the building project. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. Late arriving and time-sensitive bills were prepared. All accounts were reconciled and a monthly budget report for January 2017 was completed. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Notices for the upcoming Budget hearing and Annual meeting were sent to the paper. The Oath of Office was given to Jeff Payne and Dean Berens. The proposed Salary & Wage Schedule and proposed 2017-18 General Fund, Library and Fire District budgets and agenda were prepared for the Budget hearing. All quarterly and year-end tax reports were completed. Shaw attended demonstrations of the new voting machines. We are beginning preparations for the May school election.
Cemetery report: There was one burial in February.
Trustee’s report: Van Overbeke reported that he attended two Road Commission meetings.
Fire Board report: None.
Planning Commission report: Preliminary minutes were submitted for the February 9th meeting.
Building Committee report: Shelving for storage was ordered and later assembled. Networking, fax line, and phone line installation and computer set ups were completed by Rob Troughton. Everything has been moved out of the old office.
Supervisor’s report: Fleming reported that he contacted all Board of Review members regarding the BOR training and mailed the reservations and payment to Oceana County Chapter MTA. He attended the Oceana County Road Commission Manager’s meeting and the Fire Command meeting. Fleming worked at the town hall assembling shelving and emptying out the old office, and later inspecting storm damage. He also contacted Butch Deur regarding brine and completed and submitted a form as the 2020 census contact person. He also compiled a list of duties to form a job description for Maintenance Manager.
Assessor’s report: Michael and Brenda Beach were present to give their report and explain the changes to Residential and Agricultural assessed values. The changes are based on a report generated from the State Tax Commission. The Peterson Tax Tribunal is mostly settled. Dates for the March Board of Review are Monday, March 13th 9:00 AM-noon and 1:00-4:00PM and Tuesday, March 14th 9:00AM-noon and 6:00-9:00PM.
Zoning Administrator’s report: Airy reported that he coordinated and typed up Lot Line Adjustment resolution for the Lewandowski family, which was reviewed by the Planning Commission and forwarded to the Township Board for approval. He also presented two Land Divisions for approval by the Planning Commission. Airy assisted with assembling shelving and clearing out the old office. He also assessed the damage and called for and assisted with repairs from the lightening strike. Permit activity for the month of February: Regular permits-0, Critical Dune permits-1, Land Divisions-2, and one Lot Split.
Old Business: The position of Township Maintenance Manager was discussed and a list of duties compiled. A motion was made by Shaw and supported by Smith that we place an ad in the local paper and on our website for the position, with applications due by March 23. All members-aye; motion CARRIED.
New Business: Following discussion, a motion was made by Shaw and supported by Van Overbeke to adopt a resolution approving the Lot Split for Lots 7, 8, 9 and 10, Block 6 Benona Village for Lenny and Joseph Lewandowski. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to contract with D&B Brine and to authorize the Supervisor to sign the contract and schedule the brining. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Neuman to approve $450.00 for the Household Hazardous Waste Program. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to adopt the Federal Poverty Guidelines for 2017. All members-aye; motion CARRIED.
Presentations: Joel Mikkelson was present to explain the tentative plans for Marshville Dam. The engineer for the project, Holly Mutherin, was present and detailed the plan as submitted to the DEQ. There will be a follow-up presentation at the March 27, 2017 Benona Township Board meeting. A motion was made by Smith and supported by Van Overbeke to adjourn and the meeting was dismissed at 8:55 PM.
Margie Shaw, Clerk