Categories : Meeting Minutes

 

REGULAR MEETING
JANUARY 25 AT 7:30 PM
BENONA TOWNSHIP HALL

 

The regular meeting was called to order at 7:30 PM with all Board members present and three visitors in attendance.  A motion was made by Smith and supported by Schuyler to approve the agenda with the addition of “Far Lot Split”, “Budget Hearing and Annual Meeting Dates” to New Business and “Appraisal” to Old Business.  All members-aye; motion CARRIED.  The minutes of the December 28, 2015 regular meeting were reviewed and a motion was made by Smith and supported by Burmeister to approve the minutes as submitted.  All members-aye, motion CARRIED.

Treasurer’s report:  Schuyler reported final account balances for December and current activities.  As of January 25th, winter taxes collected totaled $1,960,656.89 and late 2015 summer taxes collected totaled $16,453.30.  A motion was made by Shaw and supported by Schuyler to authorize payment of the bills in the amount of $16,231.79, with the addition of any late arriving bills.  Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED.

Clerk’s report:  The minutes of the Regular meeting were completed and the synopsis was published in the local paper. Late arriving bills were prepared.  All accounts were reconciled and a monthly budget report for December 2015 was completed.  The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting.  All W2’s and 1099’s were prepared and distributed.  The 941 quarterly report was submitted.  Payroll information has been updated as W4’s were returned.  E-mail was finally restored after approximately a month without it.  Applications were sent to our absentee voters for the March 8th Presidential Primary as well as the August Primary and the November General Election.  Ballots have arrived and are being sent out as requests come in.  Shaw has the necessary forms for anyone desiring to run for township office this year.  Shaw met with the building committee on January 5th and downloaded copies of all plans Horton sent to potential bidders.  A miscommunication with Debbie Dykman regarding her park responsibilities was rectified.

Trustee’s report:   None

Cemetery:  No current activity to report.  *****

Fire Board report:  Smith reported that there were 12 runs in November, bringing the yearly total to 133 so far this year.  Andy Lundberg from the DNR taught the ATV class and five people are now qualified to drive the ATV.  The smoke reading class had 39 attendees.   Bills totaling $12,656.87 were approved for payment.

Parks report:  Gentel recommends repairs to the seawall at the swim beach and that a 1” hemp rope be used where the guardrail was removed.

Planning Commission report:  A Master Plan Review report was submitted to the Township Board.  Based on the survey results, the Planning Commission does not recommend any modifications to the Benona Township Master Plan.

Building Committee report:   Horton plans to solicit bids in December.  Adjustments were made to the proposed office cupboards and furnishings and the current office was measured for cabinets and work surfaces.   Horton will contact Silver Street to make these changes.

Supervisor’s report: Fleming reported that he attended both the Fire Board meeting and the Building Committee meeting.  He contacted Dave Zoller to see if he would serve another term on the Planning Commission, but was unable to reach Amy Kidder regarding a reappointment to the ZBA.

Assessors’ report:  Beach submitted a written report detailing their activities for the month of December, including the December Board of Review.  The Inflation Rate Multiplier for 2016 taxable value is 1.003, an increase of .3% state wide.  The starting ratio in the residential class of properties for 2016 assessments is 48.53%.

Zoning Administrator’s report:  Airy submitted a report of his activities for December.  Permit activity for the month of December:  Critical Dune permits-2 and one Land Division.

Old Business:  A motion was made by Shaw and supported by Burmeister to correct the October 26, 2015 minutes by adding the results of the vote to the agenda approval.  All members-aye, motion CARRIED.

New Business:  A motion was made by Shaw and supported by Smith reappoint Dave Zoller to the Planning Commission for another three year term.  All members-aye, motion CARRIED.   A motion was made by Smith and supported by Burmeister to reappoint Amy Kidder to the Zoning Board of Appeals for another three year term.  All members-aye; motion CARRIED.  A motion was made by Burmeister and supported by Smith to approve the Master Plan with no changes, as recommended by the Planning Commission.  Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Burmeister-aye; motion CARRIED.

A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 8:15 PM.

Respectfully submitted:  Margie Shaw, Clerk

 



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