JULY 28, 2014 AT 7:30 PM
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and 12 visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Schuyler to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the June 23, 2014 Regular meeting were reviewed and a motion was made by Smith and supported by Burmeister to approve the minutes with one correction. All members-aye, motion CARRIED. A motion was made by Fleming and supported by Schuyler to approve the Election Commission minutes of July 8, 2014 as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Schuyler reported that she attended a meeting with her deputy about disbursing tax monies. She has been working each Monday, Wednesday and Friday with her deputy, and assisted by Ruth Wentzloff, as needed. She has been prioritizing duties as she becomes more familiar with procedures, the BS&A tax program, and on-line banking. Taxes in the amount of $259,787.20 have been collected so far and deposited into the tax account.
Clerk’s Report: The minutes of the Regular meeting were completed and copies sent to Trustees and published on the website. The synopsis was published in the local paper. Late arriving bills were prepared. All accounts were reconciled and a Profit & Loss Budget vs. Actual prepared and a monthly budget report was prepared. The Truth in Taxation notice was published and the agenda for the hearing was prepared. The agenda, checks and checklist were prepared for the meeting. An insurance audit was completed. The agenda was prepared for the Election Commission meeting and the minutes completed afterward. Approved Election Inspectors names were submitted to the Party Chairmen and the County. Absentee ballots have been sent out as requested and are being entered in the EMP. The Public Accuracy tests were completed on the voting machines and all inspectors attended the training. Signs were returned to the Road Commission. The 941 and MESC quarterly tax reports were submitted. The MOVE report dealing with overseas absentee voter requests was submitted.
Cemetery report: The open grave has still not been used but Bill Harris was able to contact the family.
Fire Board report: Smith reported that there were 5 runs in June. Hose and ladder testing was completed and the purchase of two new ladders and new hose was approved for those that failed the inspection. Five new fire fighters were added to the Department and the purchase of new gear rack for them was approved. VFIS reviewed insurance coverage with the Board. Three fire fighters completed confined space training.
Park’s report: Gentel submitted a report that both the channel dredging and the beach cleaning have been recently completed. We are the only beach that Jonseck is cleaning so he requested that he be added as a rider to our insurance. Gentel also recommended that a thank-you note be sent to Camp Ao-wa-kiya for all their volunteer help hauling away the debris from the beach cleaning.
Supervisor’s report: Fleming discussed Grant Road paving bids with Sandy Griffin. Copies of the bids were submitted for Board approval.
Assessors’ report: They prepared for the July BOR, finalized the affidavit, met with the July BOR, and filed the affidavit with Equalization and the County Treasurer. They completed the work with InfoGeographics on 2014 splits and combines. They are physically reviewing parcels for record card accuracy. New principle Residence Exemption Affidavits, new deeds and property transfer affidavits are being processed. They are working on conversion of data to a new server for BS&A Assessing and Tax Systems and they are preparing for two Tax Tribunals.
Zoning Administrator’s report: Airy reported that he discussed easements with Mr. Schierbeck. At the Planning Commission, meeting the Pell garage sale issue was discussed. Airy volunteered to type up the Master Plan survey for the website and placement at the town hall. He then sent the survey to Planning Commission members for their approval. Airy opened the town hall for the Cobmoosa Association meeting. He is working with Mrs. Pell concerning her continuous garage sale issue. Airy investigated a complaint about a garbage and RV issue and followed up with a letter to the property owner. A safety hazard was reported to Airy and he forwarded the letter with one of his own to the property owner to inform him of the issue. Airy took all necessary steps to prepare for Mrs. Pell’s request for a Conditional Use permit, which will be reviewed by the Planning Commission on August 14th. The FEMA Agreement was revised and a copy of the Oceana County resolution added to comply with the FEMA regional request. This was submitted to the Township Board for adoption. The following activity was reported for the month of July: Regular Zoning permits-2, RV permits-3, Sign permits-1 and 1 Conditional Use permit.
Old Business: The paving bids for the Grant Road project were reviewed. A motion was made by Burmeister and supported by Shaw to contract with Rieth-Riley Construction Company for $125,085.00, without striping if possible for a reduction in price, and to authorize the Supervisor to negotiate and sign the work order. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED.
New Business: Shaw contacted MTA and the Township Board cannot have two members on the ZBA. We will have to find a replacement for MaryLou Schuyler now that she is the Treasurer since Bart Burmeister is already on the ZBA as well. The Wesco propane price lock-in was discussed. Fleming will shop around and see if that is the best price we can get. A revised FEMA Agreement was submitted to the Board for approval as the original document failed to meet all the requirements. A motion was made by Shaw and supported by Smith to adopt the revised agreement. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. A motion was made by Shaw and supported by Burmeister to appoint MaryLou Schuyler to the Stony Lake Improvement Board to replace Czurak as our representative. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Schuyler to amend the General Fund budget by transferring $35,000.00 from Contingencies to Roads. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye, motion CARRIED. A motion was made by Burmeister and supported by Smith to authorize payment of the bills in the amount of $13,969.19, with the addition of any late arriving bills and including a check for $49.00 for postage. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED. A motion was made by Smith and supported by Burmesiter to adjourn and the meeting was dismissed at 9:00 PM.
Margie Shaw, Clerk