Categories : Meeting Minutes

 

REGULAR MEETING

MARCH 25, 2013 AT 7:30 PM

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present, and four visitors in attendance. A motion was made by Czurak and supported by Shaw to approve the agenda with the addition of “Classes”, “Charge Card Approval”, “Contract with Sheriff’s Department” and “EDC Support Letter” to New Business and “Grant Rd. Project” to Old Business. All members-aye, motion CARRIED. The minutes of the February 25, 2013 regular meeting were reviewed and a motion was made by Czurak and supported by Smith to approve the minutes as submitted.  All members-aye, motion CARRIED.  The minutes of the February 25, 2013 Budget hearing were reviewed and a motion was made by Czurak and supported by Smith that they be approved as submitted.  All members-aye, motion CARRIED.

Treasurer’s report: Czurak submitted a report of monthly balances for both February and March, including balance sheets from QuickBooks.   Settlement with the County was completed on March 6th and balanced to the penny.  Czurak created a report to log all disbursements to the Fire District so we can verify that we balance with their monthly figures.  A similar report was created to track payments to Shelby Public Schools

 

Clerk’s report:  Shaw reported that the notice for the Annual Meeting was published and the agenda, 2013-14 Budgets and Salary & Wage Schedule were finalized for the meeting.  A check and thank-you letter was sent to Michael Vanderveen.  Checks for late bills were completed.  Deputy Clerk Zoller compiled subpoenaed records for Janet DeWitt and Shaw had them notarized.  Corrections were made to the current budget.  Shaw reconciled all 5 accounts and balanced both the Feb. & March budgets.  Final adjustments were made to the 2013-14 budget and copies made available to the public.  One addition was made to the Salary and Wage schedule to allow for a Receiving Board.  Shaw requested and received a copy of the new Assessor’s contract to submit for approval.  A date was scheduled for the audit and Shaw received a copy of an agreement for services.  The Profit and Loss report for February was submitted.  Shaw took the voting machine to the county for routine maintenance. A school election will be held on May 7th at Shelby Twp. hall.  Cards will be sent by county about the change of location.  Copies were made of the I-9 form and employees were contacted by phone or letter regarding this form.  All 20 employees need to comply by May 7th.

Cemetery report:  Shaw received a call from Superior Monument Co. regarding monument placement.

Fire Board report:  Smith reported that there were 4 runs in February.  Chief White and Warren Herring will be attending an instructor class which will enable more classes to be given locally.  Two people are attending Medical First Responding training.  A $1,500.00 donation was received from Camp Miniwanca  Townships without rescue teams will have their fire departments respond to cardiac calls.  Purchases of a front loading washing machine and a non-flammable cabinet for fuel storage were approved.

Supervisor’s report:  Fleming reported that he sent e-mails to Dick Haas and Bill Craig regarding the Grant Rd. project and Anne Hardy regarding the EDC support letters for grant money for the rail trail reconstruction.  Fleming served as secretary to the BOR.  He contacted Mark Hill from the Health Dept. about in-ground storage outhouses.  A letter was sent giving permission to the Grand Tour (wave runners) to use the Lake Michigan Oval Park on Aug. 10th.   He responded to Jon Vanderploeg regarding the Stony Lake Property Owners desire to have a “Picnic in the Park” at the Ballpark in June.  He also contacted Gentel about signs about the ramp permit changes and Jeff Bulkema about sand moving and outhouses at the Oval Park.

Assessor’s report:  Beach reported that they made almost 4900 edits to the BS&A Assessing System in preparation of the 2013 Assessment Roll in the past year.  The 2013 Assessment Roll was signed and certified and later reviewed with the BOR.  The Assessors were present to assist the board members at the March Board of Review.  They processed late Personal Property statements for inclusion in the 2013 Assessment Roll.  The L-4022, L-4023 and post MBOR Roll certification were completed and the completed Assessment Roll and reports were delivered to the County.  The March BOR had 11 people appearing in person and processed 20 walk-in appeals, 9 written appeals and the 2 late Personal Property statements.

Zoning Administrator’s report: Airy reported that he discussed the Highland house with Jerry McIntyre from the Oceana Building Inspection office and passed the information on to Fleming and to the Planning Commission.  At the Planning Commission meeting, Airy requested that they clarify and amend requirements for RV use.  His recommendation was approved by the Planning Commission.  A zoning permit request is being prepared for review by the Planning Commission for a Monopole Cell Tower installation at the AYF maintenance building. The following activity was reported for the month of March:  Regular zoning permits-1 and Sign permits-1.

Old Business:  The Grant Rd.project was discussed.  It was the consensus of the Board to move forward and have the Road Commission solicit bids on the project so we have actual figures to consider.

New Business:  A motion was made by Shaw and supported by Czurak to renew the Assessor’s contract for two years and authorize the Clerk to sign it.  The only change to the former contract is that compensation is increased to a total of $30,960.00 per year.  Roll call vote:  Burmeister-aye, Czurak-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.  A motion was made by Shaw and supported by Czurak to amend the budget by taking $1,000.00 from Contingencies and increasing the Clerk’s budget by $1,000.00.   Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED.  A motion was made by Czurak and supported by Shaw to authorize up to $2,000.00 for the Aerial Photography project.  Assessor Michael Beach recommended contracting for 10 square miles at 6’ resolution and the remainder of the Township at 12’ resolution.  Beach is authorized to select which 10 square miles will be at 6” resolution.  Roll call vote:  Smith-nay, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED.  A motion was made by Czurak and supported by Smith to add “Receiving Board” to the Salary & Wage Schedule and set the rate of pay for 2013-14 at $12.00/hour.  Roll call vote:  Burmeister-aye, Czurak-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Czurak and supported by Shaw to adopt the 2013-14 Salary & Wage Schedule.  Roll call vote:  Burmeister-aye, Czurak-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.   A motion was made by Czurak and supported by Shaw to adopt the 2013-14 General Fund budget.  Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED.  A motion was made by Shaw and supported by Burmeister to adopt the 2013-14 Ramp Fund budget.  Roll call vote:  Burmeister-aye, Czurak-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.   A motion was made by Smith and supported by Shaw to adopt the 2013-14 Shelby Area District Library budget.  Roll call vote:  Burmeister-aye, Czurak-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.   A motion was made by Smith and supported by Burmeister to adopt the 2013-14 Shelby-Benona Fire District budget.  Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED.  A motion was made by Czurak and supported by Shaw to contract with Brickley DeLong for a mid-term audit.  Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED.  A motion was made by Czurak and supported by Smith to request a work order form the Road Commission to chip seal Stone Rd. from 28th Ave east to the end.  All members-aye, motion CARRIED.  A motion was made by Shaw and supported by Smith to contract with D&B Brine for the summer and fall of 2013 for two applications of brine to be scheduled at the Supervisor’s discretion.  Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED.   Ann Hardy from the EDC was present to explain the grant applications that are being submitted for the reconstruction of the William Field Memorial Hart-Montague Trail.  She requested that two letters be sent by the Township in support of this project.  A motion was made by Shaw and supported by Smith to send letters of support as requested.  Voice vote:  Smith, Shaw, Czurak and Burmeister voted-aye, and Fleming-nay.  Motion CARRIED.   A motion was made by Czurak and supported by Burmeister to adopt the resolution to contract for services with the Oceana County Sheriff’s Department.   Roll call vote:  Burmeister-aye, Czurak-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.  A motion was made by Czurak and supported by Shaw to approve registration of $299.00 and expenses for Czurak to attend the Treasurer’s Professional Development Retreat and to authorize the use of the charge card for the registration and expenses.  Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-nay; motion CARRIED.  A motion was made by Shaw and supported by Czurak to approve registration of up to $548.00 and expenses for Shaw and Deputy Clerk Zoller to attend the Clerk’s Professional Development Retreat and to authorize the use of the charge card for the registration and expenses.  Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-nay; motion CARRIED.  A motion was made by Shaw and supported by Czurak to authorize the use of the charge card to purchase the approved QuickBooks upgrade.  All members-aye, motion CARRIED.   A motion was made by Smith and supported by Burmeister to approve the contract for services with Jonseck’s Beach Cleaning for 2013.   Roll call vote:  Burmeister-aye, Czurak-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.  A motion was made by Shaw and supported by Burmeister to authorize the bills for payment, with the addition of any regular monthly bills that come in to be paid after April 1st.   Roll call vote:  Smith-aye, Shaw-aye, Fleming-aye, Czurak-aye, Burmeister-aye; motion CARRIED.   A motion was made by Czurak and supported by Smith to adjourn and the meeting was dismissed at 9:35 PM.

Respectfully submit,

Margie Shaw, Clerk



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