Categories : Meeting Minutes

 

REGULAR MEETING

DECEMBER 26, 2016 AT 7:30 PM

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present and no visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Shaw to approve the agenda as submitted. The minutes of the November 28, 2016 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported all account balances for November and entered income into QuickBooks. The winter tax bills were sent out by Centron Data Services on November 28th and tax collection began December 1st. As of December 26, $1,340,505.86 has been collected; about 34%. Five of the seven property owners with delinquent Personal Property taxes have paid. Neuman has been working with mortgage companies regarding escrow accounts and she processed Board of Review changes and issued refunds. A motion was made by Smith and supported by Shaw to authorize payment of the bills in the amount of $50,497.57, with the addition of any late arriving bills and any draws required for the building project. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. Late arriving and time-sensitive bills were prepared. All accounts were reconciled and a monthly budget report for November 2016 was completed. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Benona Township was chosen by the State for an election audit, which was delayed due to the cancelled recount and will be completed later this week. One gravesite was marked and 3 lots sold.

Trustee’s report: None.

Cemetery: One gravesite was marked and 3 lots sold.

Fire Board report: Smith reported that there were 7 fire runs in November. Chief White reviewed the MIOSHA report. Three men will be attending a class on ice rescue. The Fire Safety Educator has resigned. Bills totaling $17,363.89 were approved for payment.

Planning Commission report: No meeting was held in December.

Building Committee report: The building addition is nearing completion. A quote was received from Jake Seaver from Silver Street for furnishings for the current office.

Supervisor’s report: Fleming reported that he presented Bart Burmeister with a recognition plaque for his years of service for the township. He investigated the two sites requesting signs and made his recommendations and called Bonnie Grantz to tell her a sign would be placed at her location. Fleming visited a delinquent Personal Property tax payer and recommended that she write a letter to our assessor. He attended the Fire Command meeting and took our 2017 road project list to the Road Commission and ordered the Grantz sign. Fleming discussed the Peterson Entire Tribunal with Beach. Our current attorney, Rachel Novak, feels our case has progressed beyond her expertise and Beach recommended we hire an attorney from Detroit, Laura Hallahan (of Hallahan and Associates), who has experience in this type of case. Fleming served as secretary to the December BOR. He contacted several people about filling positions on the Planning Commission, Zoning Board of Appeals and Board of Review. Fleming discussed our wood lot with Rick Witteveen, who said there are about 20-30 trees that could be harvested.

Assessor’s report: A written report was submitted of the month’s activities. The legal issues surrounding the Peterson Full Tribunal were discussed.

Zoning Administrator’s report: Airy submitted a written report of the month’s activities. Permit activity for the month of December: Three regular permits.

Old Business: A motion was made by Shaw and supported by Van Overbeke that the proposal from Silver Street for furnishings for the existing Clerk’s office (for $5,856.06) be approved. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

New Business: A motion was made by Shaw and supported by Smith to reappoint Harry Schouten to the Zoning Board of Appeals for another 3 year term (through Dec. 2019). All members-aye, motion CARRIED. A motion was made by Shaw and supported by Smith to appoint Warren Van Overbeke and Betty Jones to the ZBA and appoint Jeff Payne as alternate to the ZBA, for 3 year terms. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Neuman to reappoint Judi Lankfer to the Planning and Zoning Commission for another 3 year term (through Dec. 2019). A motion was made by Shaw and supported by Smith to appoint Warren Van Overbeke to the Planning and Zoning Commission for a 3 year term (through Dec. 2019). All members-aye, motion CARRIED. A motion was made by Shaw and supported by Smith to reappoint Babs Burmeister and Barbara Fox to the Board of Review for 2 year terms (through Dec. 2018). All members-aye, motion CARRIED. A motion was made by Shaw and supported by Neuman to appoint Dean Berens to the Board of Review for a 2 year term (through Dec. 2018). All members-aye, motion CARRIED. A motion was made by Smith and supported by Van Overbeke to purchase a new printer for the Treasurer’s office for $159.00. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Smith to purchase a light fixture for the new entryway that will match the main hall for $139.00. All members-aye, motion CARRIED. A motion was made by Smith and supported by Van Overbeke to instruct Witteveen to solicit bids for the wood lot. All members-aye; motion CARRIED. A motion was made by Smith and supported by Van Overbeke to hire Laura Hallahan of Hallahan and Associates for the Peterson Entire Tribunal. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 8:45 PM.

Respectfully submitted:

Margie Shaw, Clerk



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