JANUARY 22, 2018
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and one visitor in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Smith to approve the agenda with the addition of “Fire Board Appointment” to Old Business. All members-aye, motion CARRIED. The minutes of the December 18, 2017 regular meeting were reviewed and a motion was made by Smith and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. Currently, she has collected $2,402,137.61 in winter taxes, which is approximately 56% of winter taxes. Neuman processed the Board of Review changes and mailed refunds and updated tax bills to affected parcels owners. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $11,027.75, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed, and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget was amended and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The W2’s and W4’s have been completed and mailed. The “wish list” was sent to the Road Commission and the Medical Marihuana Opt Out Resolution filled out and submitted to the State by Bill Airy. Shaw contacted Rachael Novak regarding Brenda and Michael Beach’s contract and found that all was in order to continue as we have been. The contract expires March 31, 2018 so at that time Michael Beach can make any necessary changes. The Quarterly Unemployment report and 941 reports were submitted. The Grant Agreement for the new voting equipment was completed and submitted to the Election Bureau. Deerpath was contacted regarding their bill and a check sent to reinstate our website and e-mail. Shaw was contacted by Daria Gosztyla from West Michigan CISMA. She would like to do a presentation about invasive species at our meeting, so she was added to the agenda. There was also a request for the Sheriff’s department to submit an annual list of activities in Benona Township. The records were checked to see what year the last wage increases for Board members and Commission members occurred. Four mandatory online election classes were completed.
Trustee’s report: Van Overbeke commented briefly about the Medical Marihuana issue that was addressed at the Planning Commission meeting but saved most of his discussion for Old Business, when that topic was designated.
Cemetery report: No activity.
Fire Board report: Smith reported that there were 8 runs in December. Cost not to exceed $8,000.00 was approved for the installation of the new generator. The County is working out the details for a full scale disaster drill next summer. A new training and fire call response attendance policy was approved. Bills totaling $1,587.38 were approved for payment.
Park report: Fleming reported that the “Thin Ice” sign has been installed and the seawall is going to require repairs.
Planning Commission report: Preliminary minutes were submitted.
Supervisor’s report: Fleming reported that he signed the BOR petitions and filed them in the minute book. He forwarded a call from Tax Management Associates regarding a PRE audit to Michael Beach. He also toured the roads and parks and observed that part of the seawall at Lake Michigan will need to be replaced and high water is affecting the Stony Lakes docks.
Assessor’s report: None.
Zoning Administrator’s report: Airy was not present but submitted a written report of the month’s activities. Permit activity for the month of January: Regular permits-0, Critical Dune permits-0, Sign permits-1.
Maintenance Manager Report: None.
Old Business: A motion was made by Shaw and supported by Neuman to appoint Steve Fleming to the Fire Board for a 6 year term (through 12/23). Although the Medical Marihuana Opt Out Resolution was adopted last month, the topic once again was discussed as the Planning Commission received a request to obtain a “grower’s only” change to the township’s Opt Out Resolution. Van Overbeke has been studying many documents regarding the Medical Marihuana issue and information from the Michigan Municipal League was submitted to the Board.
New Business: Salary resolutions were discussed. The salaries for the positions of Supervisor, Clerk and Treasurer have been at the same rate for five years and the Trustees have not had an increase since 2007. It was the consensus of the Board to not make any changes this year but look at it more seriously next year. A motion was made by Shaw and supported by Van Overbeke to approve postage and processing of Assessment Change Notices. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to approve registration of $89.00 each for any BOR members desiring to attend the MTA Board of Review training. All members-aye, motion CARRIED. A motion was made by Smith and supported by Van Overbeke to schedule the Budget Hearing for February 26, 2018 at 7:00 PM and the Annual Meeting for March 26 at 6:30 PM. All members-aye, motion CARRIED.
Presentations: Daria Gosztyla from West Michigan Cooperative Invasive Species Management Area was in attendance to discuss the Hemlock Woolly Adelgid infestation moving north into our area in Michigan. She left literature on the Hemlock Woolly Adelgid at the town hall for the public. A motion was made by Van Overbeke and supported by Smith to adjourn and the meeting was dismissed at 9:00 PM.
Margie Shaw, Clerk