JANUARY 23, 2017 AT 7:30 PM
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present and three visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Van Overbeke to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the December 26, 2016 Regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported all account balances for December and that all income has been entered into QuickBooks. As of January 23, $2,035,152.73 has been collected, about 56%, as well as $21,891.15 for late summer taxes. Neuman processed Michigan Tax Tribunal Final Opinion and Judgments by mailing out any refunds and updated tax bills to parcel owners. She also attended the MTA New Official’s Training in Muskegon. Address updates are ongoing. A motion was made by Shaw and supported by Van Overbeke to authorize payment of the bills in the amount of $23,192.82, with the addition of any late arriving bills and any draws required for the building project. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. Late arriving and time-sensitive bills were prepared. All accounts were reconciled and a monthly budget report for December 2016 was completed. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Benona Township was chosen by the State for an election audit, which was completed January 5th. The Oath of Office was given to Betty Jones and new employee information entered into QuickBooks for newly appointed officials. An error was corrected on Bill Airy’s salary for 2016 and adjustments made to his compensation and all tax reports. W2’s and 1099’s were completed and sent to all employees. A town hall rental was processed for May and Shaw attended a meeting at the courthouse to sign contracts regarding the administration of school elections.
Trustee’s report: Van Overbeke reported on the New Official’s Training he attended.
Fire Board report: Smith reported that there were 9 fire runs in December, totaling 103 runs for 2016. The ladder truck and truck #280 are both back in service. Chief White has taken the position of Fire Chief for Hart Fire Department in addition to Shelby-Benona Fire Department. A janitor was hired. Kendra Walker has expressed interest in the Fire Safety Educator position. Bills totaling $5,199.38 were approved for payment.
Planning Commission report: Preliminary minutes were submitted for the January 12th meeting.
Building Committee report: Shaw reported that a hanging light and bathroom fixtures were purchased. She discussed ceiling replacement in the old office and other items that need to be finalized with Scott Stovall. Rob Troughton was contacted regarding the status of the networking and the installation of a fax line. Shaw met with Jake Seaver of Silver Street to make additions and corrections to the furnishings, and a final order was placed. The final payment to Jeremy Horton of Harbor Design was paid. A possible phone system was discussed with Michael Beach. Shelving for storage still needs to be ordered.
Supervisor’s report: Fleming reported that he typed up the Board of Review minutes and filed them in the minute book. He attended the Fire Command meeting and filled out an employee evaluation for Chief White. Fleming discussed the Peterson Entire Tribunal with Beach. Fleming is still waiting to hear from Rick Witteveen regarding our woodlot. Fleming also began creating a job description for a Maintenance Manager and installed the “unsafe ice” sign at Stony Lake.
Assessor’s report: A written report was submitted of the month’s activities. The legal issues surrounding the Peterson Full Tribunal were discussed.
Zoning Administrator’s report: Airy reported that he coordinated and typed up Lot Line Adjustment resolution for the Fleming family, to be reviewed by the Planning Commission and approved by the Township Board. He also processed a zoning permit for Northwind Construction and processed a Variance notice for Mitch Smith, to be reviewed by the Zoning Board of Appeals on February 21st. Permit activity for the month of January: Regular permits-2, Critical Dune permits-3, Land Divisions-1, and one Lot Split.
Old Business: None
New Business: Sheriff Mast was present with an updated Agreement between Benona Township and the Sheriff’s Department. Two ordinances were added, # 20-Benona Township Parking Ordinance and #21-Benona Township Ordinance Adopting Michigan Vehicle Code and Uniform Traffic Code, and a motion was made by Shaw and supported by Neuman to approve and sign it. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to schedule the Budget Hearing for February 27, 2017 at 7:00 PM, and the Annual Meeting for March 27, 2017 at 6:30 PM. All members-aye, motion CARRIED. A Lot Split for Lot 6 and Lot 7, Navajo Hills Subdivision, owned by Tom Fleming and George Fleming, was reviewed. A motion was made by Smith and supported by Van Overbeke to approve the Lot Split resolution. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Van Overbeke to approve up to $50.00 registration for each member of the Board of Review to attend the BOR class of their choice. All members-aye, motion CARRIED. A motion was made by Smith and supported by Van Overbeke to approve the purchase of postage for Assessment Change Notices. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.
Presentations: Commissioner Larry Byl was present to explain the Bond Proposal for Shelby Schools that will be voted on at the May 2 Special Election. Information was left at the town hall for the public. A motion was made by Shaw and supported by Van Overbeke to adjourn and the meeting was dismissed at 9:20 PM.
Margie Shaw, Clerk