JUNE 26, 2017
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present, except Van Overbeke and three visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Neuman to approve the agenda with the addition of “Road Projects”, “Window Shades” and “Building Project” to New Business. All members-aye, motion CARRIED. The minutes of the May 22, 2017 regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported all account balances for May, and that all income has been entered into QuickBooks. She is preparing for the upcoming summer tax season. Tax bills are scheduled to be sent out on June 30th. A check was received from Shelby-Benona Fire District for charge backs due to Michigan Tax Tribunal changes. Updating addresses and the answering of tax related questions are ongoing. Neuman is reviewing all delinquent Personal Property taxes. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $16,370.36, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. The minutes were posted on the website along with public notice information. Late arriving and time-sensitive bills were prepared. All accounts were reconciled. One required election-related report was completed. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. An insurance audit was completed and submitted. A rental agreement was mailed for an August town hall rental request. A tax exemption certificate submitted for the QuickBooks update. It is now the 2017 multi-user version and Rob has it set up correctly for all users’ access.
Cemetery report: Two burial plots were marked and arrangements made for two cremains burials. The first burial was in the wrong spot and has been reinterred. Three lots were marked for monument placements. Two grave spaces were sold. There was a request that the gravesites be cleaned up better following a burial and the grass re-seeded. Monuments still need to be restored to their foundations. Pictures were sent to the insurance company and Shaw is trying to find a monument company to re-set them. Jeff Glover knows of someone who can grind down the remaining stump for a reasonable fee.
Trustee’s report: None.
Fire Board report: Smith reported that there were 8 runs in May. The fire barn exterior will be repainted. The aerial ladder passed the test. The 25th Annual Golf Scramble earned approximately $12,000.00. Bills totaling $13,233.27 were approved for payment.
Park report: Deb Dykman reported that picnic tables at the ballpark have been moved to Stony Creek, up in a tree and are being vandalized. They have been repaired and replaced by Dykman.
Planning Commission report: Preliminary minutes were submitted.
Supervisor’s report: Fleming reported that he has been watering the new trees regularly at the town hall. He also arranged to have the new air conditioning unit for the older section of the town hall repaired. Fleming verified that the flag was in position at the cemetery for the Memorial Day service. He toured the roads, reported a damaged stop sign post and missing road sign, and signed the work order for 64th Ave., which is scheduled for chip seal on July 10th. He attended the Fire Command meeting and the OCRC Manager’s meeting. Fleming received work estimates from OCRC foreman Jeff Bulkema for 40th Ave. and 48th Ave.
Assessor’s report: The Assessors submitted a written report of their June activities.
Zoning Administrator’s report: Airy reported that he finalized two Land Division applications for review at the Planning Commission meeting, where they were approved. At that meeting he also presented a request for an enlargement of an existing billboard sign system on Ray Hacker’s property, which was also approved. Airy sent a notice to Shelby Gem Factory regarding a permit violation for a new sign placed along Shelby Road. Permit activity for the month of June: Regular permits-5, Sign permits-1, RV permits-6, Lot Splits-1, and two Land Divisions.
Old Business: A motion was made by Shaw and supported by Neuman to purchase an in-ground bench for the playground for $592.85 plus shipping. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.
New Business: The upcoming Truth in Taxation hearing was discussed and it was the consensus of the Board to hold it in August rather than July this year. A motion was made by Neuman and supported by Shaw to approve the work order for overlay paving on 48th Ave. between Shelby Rd. and Baker Rd. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported Shaw to approve the work order to pave 325 feet of Baker Rd. from 40th Ave. to the end of the town hall parking lot. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to purchase eight shades for the windows in the new addition at $55.26 each. All members-aye; motion CARRIED. A motion was made by Fleming and supported by Smith to complete the building project at the town hall without shutters added to the new addition and to finalize payment with Hallack and Stovall. All members-aye; motion CARRIED. A motion was made by Smith and supported by Shaw to adjourn and the meeting was dismissed at 9:05 PM.
Margie Shaw, Clerk