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REGULAR MEETING
MAY 23, 2017 AT 7:30 PM
BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present and two visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Smith to approve the agenda with the addition of “64th Ave. Road Project” to New Business. All members-aye, motion CARRIED. The minutes of the April 24, 2017 regular meeting were reviewed and a motion was made by Van Overbeke and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported all account balances for April and that all income has been entered into QuickBooks. She is preparing for the upcoming summer tax season and completed the sorting of documents to be retained or shredded. Updating addresses and the answering of tax related questions are ongoing. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $75,549.26, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Election Commission meeting and the Regular meeting were completed, and the synopsis was published in the local paper. Both sets of minutes were posted on the website. The resolution for the grant request for voting equipment was submitted. Late arriving and time-sensitive bills were prepared. All accounts were reconciled. Following the election, two required reports were completed. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Figures for the 2017-18 budgets were updated in QuickBooks and the monthly budget report. The closet has been emptied of all documents that needed to be shredded or filed elsewhere. QuickBooks were updated to the 2017 version and changed to multi-user.

Cemetery report: Two monument foundations were marked and arrangements made for two cremains burials. Pictures were taken of the wind damage at the cemetery and submitted for an insurance claim. Tree Hugger was hired to remove downed limbs and the damaged tree. Monuments still need to be restored to their foundations.

Trustee’s report: Van Overbeke noted that Keith Hoffman has been discussing his access road issues with him.

Fire Board report: Fleming reported that there were 7 runs in April. Aerial ladder testing and fire extinguisher testing were scheduled. Truck #243 is back in service.

Park report: The picnic tables are being painted.

Planning Commission report: Preliminary minutes were submitted. One Land Division was approved and solar panel permits were discussed.

Building Committee report: Shaw discussed final steps to complete the building project with Scott Stovall, and it was decided the installation of a light in the small hallway was unnecessary. Stovall requested final payment but deducted around 10% until the shutters are installed.

Supervisor’s report: Fleming reported that he contacted Perez Tree Service and Tree Hugger for bids on limb clean-up at the cemetery. Perez responded that he is too busy right now, so Shaw contacted Tree Hugger to begin immediately. Fleming purchased three Dwarf Alberta Spruce trees and planted them in front of the new addition at the town hall. He attended the Fire Command meeting. The first brine application was completed. Fleming watered trees and observed that there was a problem with the water pressure so he contacted DO Welldrilling. He moved the heavy file cabinets to the storage room, assembled office chairs and repaired a broken interior shutter twice. Fleming met with OCRC foreman Jeff Bulkema to review road plans. He also prepared the hall for the Saturday rental and unlocked the building for the event.

Assessor’s report: None

Zoning Administrator’s report: Airy reported that he assisted Stephen Schauldt in trying to obtain a copy of a survey of the swim beach parking area from the 1990’s, and later visited the site and established property dimensions so Mr. Schauldt could plan his construction. Airy called Cypress Renewables to inform them of steps necessary to establish a site for a solar panel farm. He assisted the Vanette family with a Land Division, which was approved at the Planning Commission meeting. Airy resolved a junk complaint on 44th Ave. Permit activity for the month of May: Regular permits-2, Critical Dune permits-1, RV permits-16, and one Land Division.

Old Business: None

New Business: A motion was made by Shaw and supported by Van Overbeke to approve up to $750.00 for a computer for the Deputy Treasurer. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. The purchase of a park bench will be discussed at the June meeting. A motion was made by Shaw and supported Smith to purchase two additional fire rings for the Lake Michigan Oval Beach. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Van Overbeke to approve an estimated $30,000.00 for road work on 64th Ave., between Shelby Rd. and Wren Rd., and to authorize the Supervisor to sign the work order when it becomes available. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Shaw to adjourn and the meeting was dismissed at 8:40 PM.

Respectfully submitted:

Margie Shaw, Clerk



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