OCTOBER 23, 2017
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present, except Van Overbeke, and four visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Smith to approve the agenda with the addition of “S. Glen Work Order,” “48th/Johnson Rd. Paving” and “Winter Tax Bills” to Old Business and “Fire District 2018 Budget” and “Snow Plowing Contract” to New Business. All members-aye, motion CARRIED. The minutes of the September 25, 2017 regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported all account balances for September, and that all income has been entered into QuickBooks. She collected delinquent 2017 summer taxes and Boat Ramp permit money from Stony Lake Store and Keehne’s. Our final bill proofs have been finalized with Centron with the mailing scheduled for November 28, pending approval of their contract. She worked with the County Treasurer’s office and our Assessors to complete a Request for Approval of Computerized Tax Roll questionnaire from the State to enable the county to go electronic. Updating addresses and the answering of tax related questions are ongoing. A motion was made by Smith and supported by Neuman to authorize payment of the bills in the amount of $13,061.24, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed, and posted on the website. The synopsis and cemetery clean-up notice were published in the local paper. Late arriving and time-sensitive bills were prepared. All accounts were reconciled and the budget was amended. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Signs were ordered and received from Windridge. A survey was completed for the University of Michigan. Shaw was contacted by Howard Gardner regarding this year’s snow removal contract. The antique chairs for the town hall were delivered to a restorer in Bay City for repair.
Trustee’s report: None.
Cemetery report: Shaw reported that she was notified about a dangerous tree at the cemetery on Johnson Rd. Fleming had already requested an estimate for its removal so Tree Hugger was hired to have that tree, and a neighboring tree in poor condition, immediately removed. Four cemetery lots were returned to the township as the owners decided that they would have no need for them. As there were no stipulations, the Board will have to decide what to do with them. A burial was arranged for the Martin family.
Fire Board report: Smith reported that there were 7 runs in September. The position of Apparatus Supervisor will be split into two positions and has been posted. The Open House was held October 14th. Three SCBA bottles, two sets of turnout gear, and one blitz nozzle were approved for purchase. The 2018 budget was readied for presentation to the townships. Bills totaling $6719.81 were approved for payment.
Park report: Deb Dykman reported that the buoys and ladders have been removed and stored.
Planning Commission report: Preliminary minutes were submitted.
Supervisor’s report: Fleming reported that he arranged for the completion of the project at 48th Ave. and Johnson Rd. with Jeff Bulkema. He attended the Fireman’s Dinner and the OCRC Manager’s meeting. He met with Jeff Glover of Tree Huggers to show him the trees we would like removed at the park and cemetery. He later called Jeff to request immediate removal of the dangerously damaged tree at the cemetery. Fleming also attended the Fire Command meeting and the MTA Regional meeting.
Assessor’s report: The Assessors submitted a written report of their October activities.
Zoning Administrator’s report: Airy reported that he fabricated two barriers to prevent further animal access while he waited for a repairman to complete repairs to damage to the town hall furnaces caused by a dead chipmunk in the exhaust motor. He explained the property line adjustment for Mr. Hopkins to Gary Babinec. He assisted Betty Jones in obtaining RV permits. He returned a call to Wendy Frandsen of Cypress Renewables regarding Planning Commission activity about Solar Farms. Airy attended the MTA Regional meeting and reported on the topics of interest. At the Planning Commission meeting, a Land Division was presented and approved. Airy completed preparation for a Conditional Use permit for Sam Stitts. He contacted our attorney at Rose & Rose regarding Solar Farm ordinances. Permit activity for the month of October: Regular permits-2, Sign permits-1, RV permits-1, and Conditional Use permits-1 and one Land Division.
Maintenance Manager Report: None
Old Business: The request for the abandonment of the seasonal portion of 48th Ave. from Baseline Rd. to Buchanan Rd. was discussed. At Mr. McKeen’s request, a motion was made by Neuman and supported by Smith to send a letter of support of this road abandonment to the Oceana County Road Commission. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. The cemetery fence was discussed and it was the consensus of the Board to delay purchase until spring. A motion was made by Shaw and supported by Neuman to approve the removal of four trees at the Stony Lake ball park for a cost of $1,800.00. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith -aye; motion CARRIED. A motion was made by Smith and supported by Shaw to post-approve the removal of two dangerous trees at the Benona Township Cemetery on Johnson Rd. for a cost of $900.00. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye: motion CARRIED. A motion was made by Shaw and supported by Neuman to approve payment for two French drains on S. Glen Rd. for a total of $2,031.90. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Smith and supported by Neuman to post-approve payment of $46,000.00 for wedging on Johnson Rd. and 48th Ave., with the understanding that $6,000.00 credit will be applied to next year’s chip seal project since only $40,000.00 was previously approved. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Smith and supported by Shaw to contract with Centron Data Services for preparation, printing and mailing of 2017 Winter Tax bills and to approve approximately $1,025.00 for postage. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye: motion CARRIED.
New Business: The 2018 Fire District budget was explained by Chief White. A motion was made by Smith and supported by Shaw to approve the 2018 Fire District budget. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye: motion CARRIED. A motion was made by Neuman and supported by Smith to approve the snow plowing contract with Howard Gardner, and to authorize the Clerk to sign it. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye: motion CARRIED. A motion was made by Shaw and supported by Smith to adjourn and the meeting was dismissed at 9:20 PM.
Respectfully Submitted, Margie Shaw, Clerk