NOVEMBER 28, 2016 AT 7:30 PM
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present, except Burmeister, and four visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Schuyler to approve the agenda with the addition of “Hidden Drive Sign”, “2017 Road Work” and MTA Class to New Business. The minutes of the October 24, 2016 Regular meeting were reviewed and a motion was made by Schuyler and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Schuyler submitted a report that she balanced all accounts and entered income into QuickBooks and she reported final account balances for October and current activities. As this was her final meeting, Schuyler read a letter of appreciation to the board about her tenure as Township Treasurer. A motion was made by Shaw and supported by Schuyler to authorize payment of the bills in the amount of $74,306.70, with the addition of any late arriving bills and any draws required for the building project. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. Late arriving and time-sensitive bills were prepared. All accounts were reconciled and a monthly budget report for October 2016 was completed. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Minutes and all election related notices were posted on our website. The Public Accuracy test was held on October 27th and Howard Gardner was hired to clean off the parking lot the day before the election. The November General election went smoothly with an approximately 73% turn out. The Provisional ballot report was submitted. Benona Township was chosen by the State for an election audit. Shaw attended the Fire District Annual Meeting and signed the final draft of the contract. She also checked the status of our financial standing with the building project and added the addition to our insurance policy (already covered for 180 days). There may be a recount in Michigan of the Presidential ballots.
Trustee’s report: None.
Cemetery: Shaw transferred cemetery lots for Betty Field and marked one grave.
Fire Board report: Smith reported that there were 10 fire runs in October. Pump testing was completed, with the exception of the ladder truck, which is awaiting a valve replacement. The review by Miosha resulted in only minor corrections needed. A new firefighter was promoted. Approval was given to pay the Fire Safety Educator on a monthly basis. Bills totaling $9,711.51 were approved for payment.
Planning Commission report: Preliminary minutes for the November 10, 2016 meeting were submitted.
Building Committee report: Changing the lights in the addition to LED for an additional cost of $980.00 was discussed and rejected. A color was selected for vinyl baseboards. Carpet has been laid and the plumbing passed inspection. Landscaping and drainage corrections have been completed. Shaw met with Jake Seaver, who confirmed final measurements on the offices in the addition and measured the current office for furnishings. A quote for the existing office was expected by the November meeting.
Supervisor’s report: Fleming reported that he attended the annual and regular Fire Command meetings. He discussed the connector door and lighting with Stovall. Fleming asked Rick Witteveen to inspect our wood lot and make a recommendation. The Stony Creek Bridge was selected for inclusion in the Local Bridge Program to be replaced at an estimated cost of $1,650,000.00. The federal and state share will be 95% of the project. The Oceana Chapter MTA meeting will be held at Golden township hall December 1, 2016.
Assessor’s report: A written report was submitted of the month’s activities.
Zoning Administrator’s report: Airy assisted Janice Carr with an issue regarding stairway systems leading to a common area in her subdivision. He also assisted Pamela Czurak with a Land Division, which was later approved at the Planning Commission meeting. A copy of an information sheet prepared by MTA about the new marijuana laws was submitted to the Planning Commission members and Township Board members. Permit activity for the month of November: one Land Division.
Old Business: A motion was made by Shaw and supported by Smith that the bid proposal from Howard Gardner for snow plowing be approved. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye; motion CARRIED.
New Business: The 2017 road work projects were discussed and a list compiled of possible projects, which will be be submitted to the Oceana County Road Commission. Possible projects included paving Woodrow Rd. west of Scenic Dr., paving Baker Rd. to the east end of the town hall parking lot and improving Baker Rd. west of 40th Ave., and also repairing the dip on the paved portion of 48th Ave. A motion was made by Shaw and supported by Smith to approve the placement of a “Hidden Drive” sign requested and a sign on Buchanan Rd. at 56th Ave. indicating trucks entering the roadway pending Supervisor Fleming’s recommendation following his investigation of these two sites. All members-aye, motion CARRIED. A motion was made by Shaw and supported by Smith to approve registration for Warren Van Overbeke and Brandi Neuman to attend the MTA class for new township officials. All members-aye, motion CARRIED. A motion was made by Smith and supported by Shaw to remove MaryLou Schuyler as a signer on any Benona Township accounts and add Brandi Neuman as a signer on all Benona Township accounts, pending her taking the oath of office for Benona Township Treasurer at the conclusion of this meeting. Roll call vote: Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye, motion CARRIED. All elected township board members took the oath of office for their respective positions. A motion was made by Smith and supported by Shaw to adjourn and the meeting was dismissed at 9:05 PM.
Margie Shaw, Clerk