Categories : Meeting Minutes

 

REGULAR MEETING

SEPTEMBER 26, 2016 AT 7:30 PM

BENONA TOWNSHIP HALL

The regular meeting was called to order at 7:30 PM with all Board members present and nine visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Schuyler to approve the agenda with the addition of “MTA Class” to New Business and “Silver Street Proposal” to Old Business. The minutes of the August 22, 2016 Regular meeting were reviewed and a motion was made by Schuyler and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED. The correction to the Fire Board report in the July 2016 minutes was reviewed for accuracy.

Treasurer’s report: Schuyler reported that she balanced all accounts and entered income into QuickBooks and she reported final account balances for August. The deadline for collecting summer taxes was September 14th, and she has collected 89% of the total. She is also working with Brandi Neuman (Treasurer-elect) to familiarize her with the position. A motion was made by Shaw and supported by Schuyler to authorize payment of the bills in the amount of $124,991.95, with the addition of any late arriving bills and any draws required for the building project. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. Late arriving bills were prepared. All accounts were reconciled and a monthly budget report for August 2016 was completed. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The L-4029 millage report was submitted to the county. Preparations for the November General election have begun. A contract was signed and returned to the County Clerk, a required online class was completed and all MOVE ballots (military and overseas) were sent to qualified voters. The AV ballots envelopes have been prepared by the Deputy Clerk and are ready to mail when the ballots arrive in the next week. Dean Gentel is retiring as of October 15, 2016.

Trustee’s report: None.

Cemetery: Gary Mosher was hired to complete the four monument foundations and one burial space was marked.

Fire Board report: Smith reported that there were 14 fire runs in August. Crystal Township agreed to pay $50,000.00 for truck #242. Repairs to the ladder truck and an upgrade for truck #254 were approved. Bills totaling $6,795.53 were approved for payment.

Planning Commission report: Preliminary minutes for the September 8, 2016 meeting were submitted.

Building Committee report: Grout and siding colors were selected. Samples were obtained from West Michigan Carpet for tile and carpeting and with the assistance of Mary Lou Schuyler, Brandi Neuman and Sharon Zoller, selections were made for flooring and later for furniture color, countertops and tack boards. Shaw met with Jake Seaver on the 14th to discuss final drawings for furnishings so he could finalize the plans and the bid.

Supervisor’s report: Fleming reported that he attended the Building Committee meeting, the MTA class on Zoning, the Fire Board meetings and the Fireman’s Dinner. He toured the township roads with ongoing projects, parks and cemeteries. He would like to attend the MTA class on Emergency Services. The update from the Road Commission regarding the issue with Camp Miniwanca’s signs was discussed.

Assessor’s report: A written report was submitted of the month’s activities. An appraiser was hired for the Entire Tribunal case, for which the assessors are currently preparing.

Zoning Administrator’s report: Airy reported that he attended the MTA class. Copies of information from the class were sent to Planning Commission members unable to attend. The Green Gables lot split was prepared for review by the Planning Commission and the final resolution was submitted to the Township Board for adoption. He contacted a roofing company regarding an illegally placed sign. Permit activity for the month of September: Regular permits-6, Critical Dune permits-2, and one sign permit.

Old Business: Anne Hardy was present to request the Board to reconsider allowing a survey to be enclosed with Benona tax bills. The Board did not change their former decision. The need for a policy regarding payment of commission members who attend a scheduled meeting which is canceled due to the lack of a quorum, was discussed. A motion was made by Schuyler and supported by Shaw that a policy be adopted to take effect as of September 26, 2016: The meeting is to be opened and attendance taken. If a quorum is not present, the meeting is to be adjourned and attending members will be paid for coming. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-nay; motion CARRIED. The proposal from Media Technologies (Silver Street) for desk, cabinet and counter units for the town hall addition for $12,645.06 was reviewed and a motion was made by Shaw and supported by Schuyler to approve the proposal following confirmation that delivery and installation are included in the price. Roll call vote: Burmeister-nay, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

New Business: A motion was made by Shaw and supported by Schuyler to approve the contract with Shelby Area District Library and to authorize the Clerk to sign it. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Schuyler-aye, Burmeister-aye; motion CARRIED. A motion was made by Shaw and supported by Schuyler to amend the budget by taking $6,000.00 from Contingencies and increasing the Legislative budget to $36,000.00. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. The Election Commission meeting was scheduled for October 11, 2016 at 4:00 PM. A motion was made by Schuyler and supported by Burmeister to adopt the resolution for the Green Gables Lot Split. Roll call vote: Burmeister-aye, Schuyler-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Schuyler to approve registration and expenses for Fleming to attend the MTA class “Emerging Issues in Emergency Services”. All members-aye; motion CARRIED.

Public Comment: Internet access and Electric Forest issues were discussed. Warren VanOverbeke, candidate for township trustee, was present. A motion was made by Smith and supported by Schuyler to adjourn and the meeting was dismissed at 9:07 PM.

Respectfully submitted:

Margie Shaw, Clerk