SEPTEMBER 23, 2019
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present, except Van Overbeke, and three visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Neuman to approve the agenda with the addition of “Fire District Budget”, “Lot Split Resolution”, “BS&A Class”, and ” Park Sign” to New Business. All members-aye, motion CARRIED. The minutes of the August 26, 2019 Regular meeting were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes with one typographical correction. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. As of this date summer taxes collected total $1,748,701.84, about 88%. Payment on one delinquent 2018 Personal Property Tax bill was received. Address changes are ongoing. Tax distributions were prepared and mailed. Neuman worked with Windridge Textile on the new park sign. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $48,556.68, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees, Airy, the Road Commission, and to Troughton for the website (when he returns from the hospital). Late arriving and time-sensitive bills were prepared. The budget for August was completed and all accounts were reconciled. Shaw discussed brine bill with Sandy Griffin at the Road Commission, and reissued a check without the township match applied. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Corrections were made to the budget to clarify the use of road monies. Shaw checked old records but none of them went far enough back to determine when the township was established.
Cemetery report: There were two monument placements, and two more to be scheduled, as well as a burial at the end of this month.
Trustees’ report: None
Fire Board report: Smith reported that there were 11 runs in August. The grant of $4,100.00 for the skid for the brush truck was received. Thirteen new pagers have arrived. Pump testing was completed. The fall golf scramble raised about $1,000.00. Mark Burmeister’s status is now Captain. Approval was given for the purchase of a recruitment banner. The 2020 Budget was reviewed and is a $7,875.00 increase over last year’s budget. Bills totaling $16,022.19 were approved for payment.
Planning Commission report: Preliminary minutes for the September 12, 2019 meeting were submitted. Two Land Divisions were approved.
Supervisor’s report: Fleming reported that he toured roads, parks and cemeteries weekly and continued to oversee the mowing crew. He attended the OCRC Manager’s meeting and the Fire Command meeting. He reported that the bridge work on Shelby Rd. appears to be on schedule. An invitation was extended to attend the OCRC Road Reception on Nov. 7th.
Assessor’s report: None.
Zoning Administrator’s report: Airy submitted a report of his activities for September. He removed the old Exede satellite dish at the town hall. Airy contacted attorney Rachel Novak regarding an RV issue on Shelby Rd., and he later resolved the issue with the property owner. He is continuing to proceed with the Planning Commission with the Master Plan Survey. Two Land Divisions were completed and paperwork was sent to all parties. He prepared a lot split resolution for Dan Rauser and submitted it to the Board for adoption. Airy assisted a new property owner. He also sent an e-mail to EGLE (formerly DEQ) regarding Mr. Fred Duncan’s request. Permit activity for the month of September: Regular permits-2, Critical Dune Permits 1, Land Divisions-1, and one property line adjustment.
Old Business: Until the date Benona Township was established can be confirmed, the “Welcome to Benona Township” signs can’t be approved. Commissioner Larry Byl offered to investigate.
New Business: A motion was made by Shaw and supported by Neuman to amend the budget by taking $60,000.00 from Contingencies and increasing the Road budget to $280,000.00. This will enable us to track the road millage money separately from the regular Road budge, without appearing to be over budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. The purchase of a voting unit that would enable four voters to vote at the same time was discussed. Two concerns were, how stable would it be, and could it be returned if it appeared to be too flimsy. The 2020 Fire District budget was reviewed. A motion was made by Smith and supported by Neuman to approve the 2020 Fire District budget. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to adopt a Lot Split resolution to divide Lot 142 Cobmoosa Shores Plat. The east half of Lot 142 would be joined to Lots 140/141, and the west half of Lot 142 would be joined to Lot 143. The Clerk is authorized to sign the resolution. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Smith to approve the registration for the Treasurer and her Deputy to attend the class on BS&A software. All members-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to order the new sign for the ballpark, including the hardware and installation. The references to the beach will be removed since it has a different address. All members-aye; motion CARRIED.
Public Comment: Commissioner Larry Byl was present to give updates on County activities. He noted that there will be four County millage renewals on the 2020 ballot and he explained how the pension deficit is causing difficulties with the County budget. There has been a donation to the Oceana County Conservation District of 80 acres within Benona Township.
A motion was made by Smith and supported by Neuman to adjourn and the meeting was dismissed at 9:30 PM.
Margie Shaw, Clerk