SEPTEMBER 24, 2018
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present, except Shaw, and six visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Neuman to approve the agenda as submitted, with the addition of “Invoices for Road Commission” and “Fire Budget” to New Business. All members-aye, motion CARRIED. The minutes of the August 27, 2018 regular meeting were reviewed and a motion was made by Smith and supported by VanOverbeke to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reviewed township financial standings, deposited all money received and entered income to QuickBooks. To date, Neuman has collected $1,718,527.48 in summer taxes, about 89%. She received a payment on a delinquent personal property and now only has one delinquent personal property remaining for 2017. Address changes are ongoing. A motion was made by Smith and supported by Neuman to authorize payment of the bills in the amount of $157,743.87, with the addition of any late arriving bills. Roll call vote: Smith-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting were completed, and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget for August was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The lawyer was contacted several times regarding a difficult FOIA request for copies of all ballots and 2016 Presidential Election materials, which are still under the 22 month retention period. An estimate was prepared for collecting these requests and sent to “Emily” (the FOIA request), but no response or check has been received. The Deputy Clerk has prepared 132 Absentee Ballot Envelopes ready to be mailed, as soon as the November Ballots arrive.
Trustee’s report: None
Cemetery report: One lot was sold in September. Many cemetery inquiries were answered this month.
Fire Board report: Smith reported that there were 11 fire runs in August. There were several equipment repairs. Issues concerning a Workman’s Comp claim were discussed. The generator is scheduled for final inspection. Bills totaling $7,102.88 were approved for payment.
Park report: Deb Dykman reported that trees on the edge of the Stony Lake Park need to be cleaned up. Fleming will contact the neighbor regarding the trees that are claimed to be destroying the sea wall. Dykman has stopped the garbage pickup and said the Porta-Johns can go anytime. It was discussed that fishermen often use them into the fall. Dykman reported that the buoys and ramps are out, the merry-go-round is fixed, and she plans to line the parking lot soon.
Supervisor’s report: Fleming reported that he toured many roads and the parks. He felt that the one brine application held up well on many roads, although some are dusty. Tree damage from recent wind storms was discussed. Paperwork must be submitted to Steve King of DK Construction for the seawall extension at Lake Michigan. Fleming read a letter from Roy Wilson regarding the Glen Road concerns.
Assessor’s report: Michael Beach submitted a written report of activities for September.
Zoning Administrator’s report: Airy reported on a pole barn that has been partially converted into a living area. After meeting with the owner, he processed the paperwork since the mobile home will no longer be used. He also assisted a mortgage officer, a business owner with expansion plans, and worked with an owner looking to use a single drive to service parcels. Permit activity for the month of September: Regular permits-3, Critical Dune permits-0, and RV permits-1.
Maintenance report: Airy said that he discussed maintenance with Dave’s Masonry when they were repairing the bricks in the old portion of the hall. They had recommended using Thompson Water Seal on the lower three feet of the bricks. Airy offered to do such maintenance to preserve the bricks.
Old Business: Fleming reviewed the permit for DK Construction to repair the seawall at the Lake Michigan Oval Park. The work will be done next spring before the beach gets busy. The permit is valid for 18 months. He signed the necessary paperwork to continue the process.
New Business: Fleming explained that there were three invoices for recent work done on Benona Roads. He clarified that we still need to pay $28,083.00 to the Oceana Road Commission for completed work. Neuman made the motion to approve the final payment of $28, 083.00, and it was supported by Van Overbeke. Roll call vote: VanOverbeke-aye, Neuman-aye, Fleming-aye, Smith-aye; motion CARRIED. Fleming will investigate possible tree removal near the Stony Lake Beach and ask for a bid. Fleming discussed a ten year renewal for the Golden Community Franchise Agreement for Cable and Internet services. They hope to expand their coverage to areas on the south side of Stony Lake. Smith made the motion with support from Van Overbeke to approve the agreement with Golden Communications. All members-aye, motion CARRIED. The Election Commission Meeting was scheduled for 7:00 pm on Tuesday, October 9, 2018.
Presentations: Fire Chief Jack White presented the Fire District budget for 2019. Wage increases were given to firefighters from $15 to $16 per hour. The monthly fire truck inspections will be done by the firefighters again. The DNR truck will need to be replaced soon. The budget will be voted on by the board at the October meeting. Oceana County Sherriff Craig Mast was present to give an update on the Sherriff’s Dept. The County Jail is currently at 66, which is full capacity. Since they housed 81 over the past weekend, they are trying to find ways to defer some sentences to a time when the jail is not so crowded. Many cases involve probation violations. Mast also presented a log of Offenses in Benona Township for the dates of Jan. 1, 2018 – Sept. 24, 2018. He answered questions about patrol coverage at the Lake Michigan Oval Beach throughout the summer and assured the Board that patrol cars were assisting with parking violations at the beach. He also showed a new piece of equipment purchase through Federal Funds that allows a robot to enter dangerous areas, equipped with cameras and speakers. A motion was made by Smith and supported by Neuman to adjourn and the meeting was dismissed at 8:40 PM.
Deputy Clerk for Margie Shaw