SEPTEMBER 28, 2020 at 7:30 PM
BENONA TOWN HALL
The regular meeting was called to order at 7:30 PM with all Board members present and 6 visitors in attendance. A motion was made by Smith and supported by Neuman to approve the agenda with the addition of “Fire District Budget” to New Business. All members-aye, motion CARRIED. The minutes of the September 28, 2020 Regular meeting were reviewed and a motion was made by Van Overbeke and supported by Smith to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the September 28, 2020 Public hearing for the Five Year Plan for Road Improvements were reviewed and a motion was made by Neuman and supported by Van Overbeke to approve the minutes as submitted. All members-aye, motion CARRIED. The minutes of the September 28, 2020 Public hearing for the Five Year Plan for Parks and Recreation were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported on township financial standings for September. She deposited all money received and entered income to QuickBooks. Address changes are ongoing. Summer tax collection has continued, and she has collected $1,794,103.28 to date, approximately 90%. Tax distributions were prepared and mailed. The final 2019 Delinquent Personal Property payment has been collected. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $42,020.80, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting, the minutes of the Five Year Plan for Road Improvements hearing, and the minutes of the Five Year Plan for Parks and Recreation hearing were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The budget for August was completed and all accounts were reconciled. The auditor made final adjustments to QuickBooks and now our budget glitch is back. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting, as well as the agendas for the regular meeting and the Election Commission meeting. Ballots for Absentee Voters for the November General Election have been mailed out and information about “Early Voting” posted. Many voters have been added to the permanent AV list. Many inquiries have been answered, primarily about AV ballots. Military and over-seas ballots were sent electronically and the report submitted regarding them. Prospective Election Inspectors were contacted. More supplies from the CARE grant arrived. Two FOIA requests came regarding election data, but were later cancelled. Several cemetery inquiries were answered and two sites were marked for burials and one site was marked for a foundation. One lot was sold.
Trustees’ report: Van Overbeke discussed the possibility of having video meetings, such as Zoom. He will investigate how to set that up.
Fire Board report: Smith reported that there were 5 runs in August. Truck 291 is undergoing repairs to the tailboard. Two dozen smoke detectors were received from the MI Prevention Grant. Four applications have been submitted, one of which is already Pro Board certified. Bills totaling $11,430.41 were approved for payment.
Park report: Fleming reported that the channel has been “unplugged” several times as the water backs up and rises on Stony Lake.
Planning Commission report: Preliminary minutes for the September 10th Planning Commission meeting were submitted. Van Overbeke reported the discussion on surveys received, campground violations, and blight issues.
Supervisor’s report: Fleming’s report stated that he toured roads, parks and cemeteries weekly. He met with Mark Timmer to review the proposed Five Year Road Plan. He also met with the Armstrongs and Airy following the Cloor fire. Several days were spent working on cemetery shed with Jon. Fleming trimmed back brush from the Welcome signs on Scenic Dr. He attended both the Fire Command meeting and the Fireman’s dinner.
Assessor’s report: A written report was submitted for August.
Zoning Administrator’s report: Airy reported on his activities for September. Airy met with Gary Burmeister to inspect non-permitted RV’s on a neighboring parcel. He discovered additional RV’s, a pole barn, and a cabin on the site. He reviewed the site of the Cloor’s home for placement of a new home. At the Planning Commission meeting, Airy discussed the aforementioned illegal campground. A letter was sent to the property owner and later worked with him to correct the situation. Airy assisted Russ Burmeister with a Land Division. He assisted with removing the old hot water heater and reconnecting lines at the town hall. He discussed a zoning issue with the Armstrongs and issued demo permits to DeHaan Builders to clear away the Cloor cottage. Permit activity for the month of September: Regular permits-8, Land Divisions-1, and Critical Dune permits-3.
Old Business: The placement of the sign for the town hall was discussed and it was the consensus of the board to place it by the large rock so a light can be situated behind the rock to shine on it.
A motion was made by Shaw and supported by Smith to adopt the Five Year Plan for Road Improvements as follows, with the addition of 44th Ave. between Stony Lake Rd. and Pike Rd.:
2021-44th Ave. between Stony Lake Rd. and Pike Rd
2021-Grant Rd. from 28th Ave. to 40th Ave.-crush, shape, lift and repave.
2021-Garfield Rd. from the Ballpark to Lake Michigan Oval Beach-repave.
2022-Stony Lake Rd. from the s-curve, east to the township line-crush, shape and repave.
2022-Buchanan Rd. west of Scenic Dr. to Stone Church Rd., improve to a good gravel road.
2023-Buchanan Rd. from Cherry Point to 32nd Ave.- crush and shape and repave.
2023-24th Ave. from Grant Rd. to Shelby Rd.-improve to a good gravel road.
2024-Scenic Dr. from Stony Lake Rd., south to the township line-crush, shape, and repave.
2025- 58th Ave., from Shelby Rd. to Johnson Rd. to 56th Ave., to Grant Rd., to 54th Ave. to Marshville Dam Rd.- prep and pave. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED. A motion was made by Neuman and supported by Shaw to adopt the Five Year Plan for Parks and Recreation as follows:
2021-Correct and add parking at the Stony Lake Ballpark. Add a permanent enclosure for a porta-jon at Stony Lake Ballpark.
2022-Build an open-sided covered pavilion at Stony Lake Ballpark.
2023-Make improvements to the boat marina on the channel.
2024-Create a bike path at Stony Lake/Lake Michigan Oval Beach area.
2025- Build a permanent enclosure for a porta-jon at Stony Lake Beach.
New Business: The request regarding the Assessor of Record was discussed but no action was taken. The Shelby Benona Fire District budget for 2021was presented by Chief Jack White, and a motion was made by Smith and supported by Shaw to approve the budget. Roll call vote: Van Overbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Smith and supported by Neuman to adjourn, and the meeting was dismissed at 9:00 PM.
Margie Shaw, Clerk