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JULY 24, 2017

The regular meeting was called to order at 7:30 PM with all Board members present, except Shaw and ten visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Neuman to approve the agenda. All members-aye, motion CARRIED. The minutes of the June 26, 2017 regular meeting were reviewed and a correction was made under Supervisor’s report for paving of Baker Road, instead of 40th Ave. A motion was made by Neuman and supported by VanOverbeke to approve the minutes as corrected. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported all account balances for June, and that all income has been entered into QuickBooks. She started collecting summer taxes on July 1. As of the meeting date, she had collected $277,355, representing 404 parcels, which is 16% of the summer taxes. Updating addresses and the answering of tax related questions are ongoing. A motion was made by Smith and supported by VanOverbeke to authorize payment of the bills in the amount of $22,510, with the addition of any late arriving bills. Roll call vote: Smith-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was published in the local paper. The minutes were posted on the website. Late arriving and time-sensitive bills were prepared. All accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Insurance forms were completed and submitted. A tax exemption certificate was submitted for OBS. Shaw contacted the Equalization Director regarding information for the Truth in Taxation hearing. Deputy Clerk Zoller called the company selling the bench we approved for purchase and tried to arrange reasonable shipping and lock in the price.

Cemetery report: Arrangements were made for one cremains burial. The monuments still need to be restored to their foundations and the stump needs to be ground down in order to complete the insurance claim. Another monument placement is pending.

Trustee’s report: None.

Presentation: Parking Ordinance: William Howard, of Howard Law Group and Matt Loper, of AYF (Camp Miniwanca) were present to request a parking ordinance on a section of Scenic Drive, north of Stony Lake Road. They presented several photographs showing cars parking on the west side of the road and claimed that the cars were a safety hazard and were causing erosion on the critical dune area adjacent to the road. Howard stated that the Oceana Road Commission advised them to go to the Benona Township Board to request that public hearing be held for a parking ordinance.

Fire Board report: Fleming reported that there were 6 runs in June. Joe Rodrrguez, a local Shelby-Benona Firefighter was given a statewide award as Company Officer of the Year. Bills totaling $22,800 were approved for payment.

Park report: Deb Dykman reported that a bicycle has been padlocked to a tree for the past four days and it may be necessary to call the Sheriff’s Department. She said trash is continually being dumped at parks.

Planning Commission report: Preliminary minutes were submitted. A seminar is available in August, but early registrations are due July 26. Fleming and VanOverbeke would not be able to attend.

Supervisor’s report: Fleming reported he installed a new shade in the new foyer and submitted the receipt for reimbursement. He said that the next brining will occur soon. He gave Airy a form for a land division. He is currently working on emptying file cabinets for personal property files with the assessors.

Assessor’s report: The Assessors submitted a written report of their July activities.

Zoning Administrator’s report: Airy submitted his report and stated that he addressed sign violations with AYF and Trinity Lutheran Church and searched for and captured a mouse. Permit activity for the month of July: Regular permits-5, Sign permits-1, RV permits-2, Critical Dune Permit-1, and two Land Divisions.

Maintenance Manager Report: Deb Dykman reported that a weed trimmer was purchased and they are working to repair a grass issue in the cemetery. Discussion was held about the need for a sealer at the boardwalk at Lake Michigan Oval.

Old Business: An informational update was given on the bench. Zoller will order the bench and pick it up at the factory in Wisconsin during an August trip to defray the shipping cost of $289.

New Business: The upcoming Truth in Taxation hearing was discussed. Smith made the motion, seconded by VanOverbeke, to schedule it for Aug. 28 at 7:15 PM. All members-aye, motion CARRIED. A motion was made by Neuman to reject the Terrorism Insurance Coverage offered. Motion was seconded by VanOverbeke; all members-aye, motion CARRIED. Discussion was held on sufficient internet coverage to cover increasing needs at the town hall at a more reasonable price. VanOverbeke made the motion to switch from Exede internet to Frontier internet, seconded by Smith. All members-aye, motion CARRIED. Neuman reported that her current computer is not able to process BS&A software since the lightning strike. Smith made motion to purchase a new computer tower at a cost of approximately $450. Motion seconded by VanOverbeke. Roll call vote: Smith-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED. Public comments were made about improving a gravesite in Benona Cemetery, excess beach sand, grass and debris at Lake Michigan Oval Beach, and sand on the boat ramp. Comments were also received regarding future paving projects near Little Pont Sable. It was suggested that the next meeting date be posted in the minutes for reference. The next meeting will be Aug. 28. Rep. Scott VanSingel was present to inform residents about his actions in Lansing. A motion was made by Smith and supported by VanOverbeke to adjourn and the meeting was dismissed at 9:32 PM.

Respectfully submitted:

Sharon Zoller, Deputy Clerk