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REGULAR MEETING
APRIL 25, 2022 at 7:00 PM
BENONA TOWNSHIP HALL

(Unapproved Minutes)

The regular meeting was called to order at 7:00 PM by Supervisor Fleming, with all Board members present, except Van Overbeke, and 6 visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Neuman to approve the agenda as submitted. All members-aye, motion CARRIED. The minutes of the March 24, 2022 Regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED.

Treasurer’s report: Neuman submitted a report on township financial standings for March. All income has been deposited and entered into QuickBooks. Neuman is continuing to receive delinquent 2021 property tax money and is forwarding it to the County Treasurer. She prepared for the audit and started working with KCI on a proposal for processing the upcoming Summer Tax bills. Address changes are ongoing. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $12,769.08, and with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed and the synopsis was sent to the local paper. The minutes of the March 24, 2022 Annual Meeting were also completed. Copies of both were sent to the Trustees and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The monthly budget for March 31, 2022 was completed and all accounts for March were reconciled. The agenda, Profit & Loss reports, checks, and checklist were prepared for the regular meeting. The All Season’s Porta-Jons contract was signed and mailed. Paperwork for both ballot proposals was submitted to the County Clerk. All State quarterly reports were completed and submitted. The ballots bags were damaged so three were reordered and the remaining undamaged bag and a can were taken to the County Building to be recertified. The posting of meeting dates for the year was updated and posted. Salary and wage increases were adjusted in QuickBooks. Preparations were made for the audit, which was April 20-21. One cemetery lot was sold and four burials were scheduled for May. I met with the House family to discuss the placement of their burials.

Trustees’ report: None

Fire Board report: Smith reported that there were 5 runs in March. The ISO report has been completed and they are exploring options for hiring a new Deputy Chief. Bills totaling $10,956.69 were approved for payment.

Parks report: Fleming reported that clean up in the parks is beginning.

Planning Commission report: Bizon reported that one Lot Split was reviewed but was not approved due to insufficient frontage. They also reviewed the proposed Short Term Rental Ordinance.

Supervisor’s report: Fleming reported that he monitors the town hall, roads, cemeteries, and parks weekly, currently working with the Maintenance Manager, Landscape Contractor and Beach Cleaning Contractor. All March BOR petitions have been signed and sent out and the minutes have been filed with the Clerk. Fleming attended the Fire Command meeting and the Road Commission meeting. He accompanied Jeff Bulkema, OCRC Foreman, on a road status tour and reported on his findings. He has been discussing our Frontier analog line with Granite Government Solutions. The only bid received for the bell tower/mount was from Stovall Construction so Fleming accepted the bid. Two letters were received from Beach Combers residents regarding the helicopter rides at Silver Lake. The lawyer’s notes regarding the proposed Short Term Rental Ordinance were discussed.

Assessor’s report: They are preparing for two Tax Tribunals.

Zoning Administrator’s report: Bizon submitted a written report for March-April. The ZBA met regarding a South Glen Rd. property but it was tabled pending further adjustments. She has been working to resolve the RV violation on Shelby Rd. Bizon processed 2 Zoning permits, 1 Critical Dune permit, and 7 RV permits.

Old Business: None

New Business: A motion was made by Shaw and supported by Smith to purchase a Fellows Shredder for $218.00. All members-aye; motion CARRIED. A motion was made by Neuman and supported by Shaw to pass a resolution adopting the Great Lakes Energy Cooperative Grant of Franchise. Roll call vote: Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.

Public Comment/Presentations: Mr. Chuck Byers was present to discuss junk issues within the township and Mr. Keith Hoffman discussed a recurring road issue.

A motion was made by Shaw and supported by Neuman to adjourn, and the meeting was dismissed
at 8:15 PM.

Respectfully submitted,

Margie Shaw, Clerk