APRIL 27, 2020 at 7:00PM
BENONA TOWN HALL
The regular meeting was called to order at 7:00 PM with all Board members present and one visitor in attendance. A motion was made by Smith and supported by Neuman to approve the agenda with the addition of “Lot Split Resolution” to New Business. All members-aye, motion CARRIED. The minutes of the March 23, 2020 Regular meeting were reviewed and a motion was made by Smith and supported by Neuman to approve the minutes as submitted. All members-aye, motion CARRIED. The Treasurer noted that a correction needs to be made to the minutes of the March 23, 2020 Annual meeting and the Clerk noted that a date needs to be corrected on the 2019 Annual meeting minutes that were approved in March. A motion was made by Neuman and supported by Van Overbeke to approve the corrections to the minutes. All members-aye, motion CARRIED.
Treasurer’s report: Neuman reported on township financial standings for April. She deposited all money received and entered income to QuickBooks. Address changes are ongoing. She prepared for the audit with the Accountants. Neuman mailed five Delinquent Personal Property Notice Letters and Statements for the 2019 tax season. She continues to receive 2019 tax money and forward it to the County Treasurer. A motion was made by Shaw and supported by Van Overbeke to authorize payment of the bills in the amount of $13,150.86, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting and the Annual meeting were completed and the synopsis was sent to the local paper. Copies were sent to the Trustees, Airy, and to Troughton for the website. Late arriving and time-sensitive bills were prepared. The final budget for March was completed and all accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. Meeting dates and times were posted, as well as limited office hours due to the quarantine. Corrections to the website were forwarded to Troughton. Wages were updated in QuickBooks and budgets corrected and finalized. A copy of the minutes and an updated work order for Scenic Dr. were sent to the Road Commission. Quarterly reports were completed and submitted. All materials were compiled for the audit, which was performed off-site and is almost completed. Two unemployment claims were received and reviewed. A replacement printer for the Clerk’s office and a small printer for use with the electronic poll book were ordered from Amazon. Three sites were marked at the cemeteries for foundation placements.
Trustees’ report: Van Overbeke inquired about when the “Welcome to Benona Township” signs will be installed and Smith noted that the Road Commission is doing a good job grading the roads this spring.
Fire Board report: Smith reported that the meeting was cancelled due to the quarantine.
Park Report: None
Planning Commission report: The meeting was cancelled due to the quarantine.
Supervisor’s report: Fleming reported that he toured roads, parks and cemeteries weekly. The OCRC Manager’s meeting was cancelled but he met with Jeff Bulkema to discuss a drainage issue at the corner of Thomas St. and Scenic Dr. He met with Jon Zapolski and Dean Gentel to discuss tree trimming at the Ball Park. He cleaned the shed at Evergreen Cemetery and instructed Zapolski to begin readying the yard equipment for the season. Fleming was also interviewed by the auditor.
Assessor’s report: A written report was submitted for April.
Zoning Administrator’s report: Airy reported on his activities for April. Airy prepared all documents for a Lot Split request by Dean Berens. He received and processed two Land Division requests. He assisted Ed Dedic with an application for demolition of a cottage and future new construction of a dwelling. Airy sent a Conditional Use permit to Lynda Mannor, as approved by the Planning Commission via e-mail. He compiled a list of 2019 RV permits and prepared, and sent, a mailing of renewal applications. Airy assisted with the replacement of a well on Lot #94, Driftwood Subdivision. He continues to assist lakeshore homeowners to protect their endangered property due to high water levels. Permit activity for the month of April: Regular permits-4, RV permits-3, Conditional Use permits-1, Land Divisions-2, and one Lot Split.
Old Business: Repairs to the docks at Stony Lake were discussed. Public hearings need to be held this summer for the Five Year Road Plan and the Five Year Park Plan. It was decided to hold the hearing for the Road Plan on May 26, 2020 from 6:00-6:30, and the Park Plan hearing from 6:30-7:00, prior to the regular May meeting. In addition, due to the restrictions on large gatherings, the Clerk volunteered to create a survey that can be placed at the town hall and Stony Lake Depot, as well as on our website, to enable citizens to give input without attending in person.
New Business: A motion was made by Van Overbeke and supported by Neuman to post-approve the purchase of two printers, one for the Clerk’s office and one for the electronic poll book used for elections, at a total cost of $264.98. All members-aye; motion CARRIED. Final changes to the 2020-21 General Fund budget (due to bank interest applied) were reviewed. Replacement of the Xerox machine was discussed. A motion was made by Smith and supported by Neuman to adopt the resolution to split Lot #9, Sable View Subdivision and join the south ½ to Lot 10, owned by Steve Harmon. The north ½ of Lot #9 would remain joined to Lot # 7 and 8, owned by Dean Berens. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Public Comment/Presentations: None
A motion was made by Shaw and supported by Van Overbeke to adjourn and the meeting was dismissed at 8:15 PM.
Margie Shaw, Clerk