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AUGUST 28, 2017

The regular meeting was called to order at 7:30 PM with all Board members present and four visitors in attendance. Following the pledge to the flag, a motion was made by Smith and supported by Neuman to approve the agenda with the addition of “Park Tree Removal,””MTA Regional Meeting” and “Road Abandonment Request” to “New Business”. All members-aye, motion CARRIED. The minutes of the July 24, 2017 regular meeting were reviewed and a correction was made to the Fire Board report. A motion was made by Smith and supported by VanOverbeke to approve the minutes as corrected. All members-aye, motion CARRIED.

Treasurer’s report: Neuman reported all account balances for July, and that all income has been entered into QuickBooks. She has collected $615,693.24 in summer taxes, approximately 35%. She worked with Frontier to get the DSL installed and running and submitted an addition to the insurance claim for the lightening strike to cover her computer replacement. She mailed out delinquent Personal Property Tax Statements and has received one payment. Updating addresses and the answering of tax related questions are ongoing. A motion was made by Shaw and supported by Smith to authorize payment of the bills in the amount of $70,288.80, after the addition of the Hallack Contracting bill and an adjustment to the Road Commission bill for 64th Ave. and the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye; motion CARRIED.

Clerk’s report: The minutes of the Regular meeting were completed, and the synopsis and Truth in Taxation hearing notice were published in the local paper. The minutes were posted on the website. Late arriving and time-sensitive bills were prepared. All accounts were reconciled. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting and the agenda and L-4029 were prepared for the Truth in Taxation hearing. Shaw returned a call to the insurance company regarding the computer claim submitted by the Treasurer. A survey was completed. With the assistance of the Treasurer, a FOIA request was completed. Deputy Clerk Zoller called the company selling the bench we approved for purchase and picked it up in Wisconsin while on vacation. It has already been installed at the park. Shaw requested that Zoller be reimbursed for mileage for one-way.

Trustee’s report: None.

Cemetery report: Arrangements were made for one cremains burial. Fleming was arranging for the stump to be ground down in order to complete the insurance claim. The monument placement for Horter was completed.

Fire Board report: (Given with the Supervisor’s report) Fleming reported that there were 7 runs in July. Pump testing is scheduled for the end of August. A new Fire Safety teacher was hired. Bills totaling $44,016.10 were approved for payment.

Park report: None

Planning Commission report: Preliminary minutes were submitted. The township attorney was contacted regarding Medical Marijuana ordinances.

Supervisor’s report: Fleming reported he sent an e-mail to William Howard of Howard Law Firm stating that no action was taken towards a parking Ordinance at the July meeting. He toured the parks and verified that the boat ramp was clear of sand. He attended the OCRC Manager’s meeting. Fleming called Kelly Delia to get an estimate for grinding the large stump at the cemetery on Johnson Rd. and arranged for Rick and Deb to removed the grindings and reseed the area. With that change, Delia cut the original estimate in half. He ordered an additional six blinds for the new addition and contacted Stovall to get the statement from Hallack Contracting for the drainage work that was completed in June. He received a letter from Priscilla Benson about the slippery condition of the handicap ramp from algae and Fleming confirmed that the surface should be replaced. Fleming also toured the gravel roads north of Shelby Rd. and unlocked the hall for the rental.

Assessor’s report: The Assessors submitted a written report of their August activities.

Zoning Administrator’s report: Airy submitted a written report for August. Permit activity for the month of August: Regular permits-5, Sign permits-2, RV permits-1, and Critical Dune Permit-1.

Maintenance Manager Report: None

Old Business: None.


Moved by Shaw and supported by Van Overbeke to establish the Township of Benona Township’s 2017 Millage Levy as follows:
Allocated Operational 1.2500 1.2500
Voted Fire District 1.0000 .8182
Voted District Library .2500 .2500
TOTAL 2.3182
BE IT FURTHER RESOLVED: to authorize the Supervisor of Benona Township and the Clerk of Benona Township to sign the Certificate of Compliance with Section 31 of article 9 of the State Constitution of 1963.

Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, VanOverbeke-aye: motion CARRIED. A motion was made by Shaw and supported by VanOverbeke to approve registration for Fleming (and Airy, if he would like to attend) the MTA Regional Meeting for $111.00 each. All members-aye; motion CARRIED.

Under Public Comment, Mr. Garry McKeen said he has begun taking steps towards requesting a road abandonment of 48th Ave., between Buchanan Rd. and Baseline Rd. Also, a drainage issue on S. Glen Rd. was discussed. Two new drains are needed and the Road Commission indicated they would perform the work if the drains were paid for by another party. The Board indicated that the township could probably pay for the drains if a work order was requested. A motion was made by VanOverbeke and supported by Neuman to adjourn and the meeting was dismissed at 8:50 PM.

Respectfully submitted:

Margie Shaw, Clerk