AUGUST 26, 2019
BENONA TOWNSHIP HALL
The regular meeting was called to order at 7:30 PM with all Board members present, and eight visitors in attendance. Following the pledge to the flag, a motion was made by Shaw and supported by Neuman to approve the agenda with the addition of “48th Ave.” to New Business. All members-aye, motion CARRIED. The minutes of the July 22, 2019 Regular meeting were reviewed and a motion was made by Smith and supported by Van Overbeke to approve the minutes with one correction. All members-aye, motion CARRIED. The minutes of the July 22, 2019 Truth in Taxation hearing were reviewed and a motion was made by Neuman and supported by Smith to approve the minutes as submitted. All members-aye; motion CARRIED.
Treasurer’s report: Neuman reported that she reviewed township financial standings, deposited all money received and entered income to QuickBooks. As of this date summer taxes collected total $634,449.20, about 37%. Updated delinquent 2018 Persona Property Tax bills were mailed. Address changes are ongoing. Tax distributions were prepared and mailed. Neuman worked with Windridge Textile on the new cemetery signs and proofs for “Welcome to Benona” signs. A motion was made by Shaw and supported by Neuman to authorize payment of the bills in the amount of $116,869.58, with the addition of any late arriving bills. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED.
Clerk’s report: The minutes of the Regular meeting and the Truth in Taxation hearing were completed and the synopsis was published in the local paper. The minutes were posted on the website and copies sent to the Trustees. Late arriving and time-sensitive bills were prepared. The budget for July was completed and all accounts were reconciled. A thank-you letter was sent to Alex Katt for cleaning the graffiti off the fishing deck. A letter to be sent to different entities concerning Electric Forest issues was prepared. A report was completed for the Social Security Administration on behalf of Warren Van Overbeke. The agenda, Profit & Loss report, checks and checklist were prepared for the regular meeting. The L-4029 was submitted to the County Clerk and Equalization Dept. The Prohibition of Recreational Marihuana Establishments Ordinance was published and the Ordinance book updated. Information was received from MSU about a Land Use Training Course available and was distributed to Board members. The Risk Control Manager conducted a site visit August 20th. Copies of his report have been distributed to Board members.
Cemetery report: There was one burial, one monument placement correction, two monument placements, and one transfer receipt correction. A list of rules for the back of the new cemetery signs was proofed and approved.
Trustees’ report: Smith reported that his road has been much improved to allow for the increase in traffic.
Fire Board report: Smith reported that there were 15 runs in July. Application was made for a grant for the skid. Approval was given for the purchase of an International truck chassis, hose, and cement for the exterior of the fire barn. Bills totaling $6,803.18 were approved for payment.
Planning Commission report: Preliminary minutes for the August 8, 2019 meeting were submitted.
Supervisor’s report: Fleming reported that he toured roads, parks and cemeteries weekly. One park grill pedestal broke so Fleming took it home to try and fix it. He irrigated the lawn at the swim beach and replaced two more deck boards. Fleming completed the playground equipment inspection. He toured some roads with OCRC foreman Jeff Bulkema and requested an estimate for gravel on 48th Ave. north of Shelby Rd.
Assessor’s report: Michael Beach submitted a written report of activities for August.
Zoning Administrator’s report: Airy submitted a report of his activities for August. He assisted Mr. Mitteer in correcting a permit violation, and also assisted Justin Eldridge with a permit for a cow shed. Airy discussed an issue with the placement of an emergency generator with the Planning Commission and it was determined to be a non-issue. A violation notice was sent to a property owner regarding an RV on his property. Airy assisted Tim Horton with a Land Division and prepared a lot split resolution to resolve a property line issue between Elvin Curtis and Dean Berens. He will be addressing a similar issue between property owners in Cobmoosa Shores. Permit activity for the month of August: Regular permits-5, Critical Dune Permits 1, Sign permits-1, RV permits-1, Land Divisions-2, and one property line adjustment.
Old Business: The ”Welcome to Benona Township” sign proofs were reviewed and although the Board liked the design and discussed what sizes we would want and their placement, there was a question if the date Benona Township was established was correct. The signs won’t be ordered until the date can be confirmed. A motion was made by Smith and supported by Neuman to approve the letters to be sent about the Electric Forest issues. All members-aye; motion CARRIED.
New Business: A motion was made by Shaw and supported by Smith to adopt a Lot Split resolution to adjust the property line between Lots 26 & 27(excluding the SE 37.5 feet) Driftwood Beach, owned by Dean Berens and Lots 27(including the SE 37.5 feet) & 28, owned by Elvin Curtis. The Clerk is authorized to sign the resolution. Roll call vote: Smith-aye, Shaw-aye, Fleming-aye, Neuman-aye, Van Overbeke-aye; motion CARRIED A motion was made by Neuman and supported by Van Overbeke to adopt a Resolution to Waive Penalties for Non-Filing of Property Transfer Affidavits under MCL211.27b. Roll call vote: VanOverbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED. A motion was made by Shaw and supported by Neuman to approve the work order to brush, ditch and add 3” of gravel to 48th Ave., north of Shelby Rd. for $9,528.00. Roll call vote: VanOverbeke-aye, Neuman-aye, Fleming-aye, Shaw-aye, Smith-aye; motion CARRIED.
Public Comment: Roy Wilson noted that his Association would like to see the “Stop” signs changed at the Stone Church and Buchanan Rd. intersection. He also had questions about improvements to Scenic Dr. and the progress of the bridge work on Shelby Rd. Sheriff Mast presented reports on the activities of the Sheriff’s Dept. within Benona Twp., and throughout the county from January of 2019 to August 26, 2019. Dean Gentel had pictures and more information regarding bell towers of past local schools. The Board discussed constructing the bell tower and informational sign separate from a Benona Township sign on the corner lot by the town hall.
A motion was made by Van Overbeke and supported by Smith to adjourn and the meeting was dismissed at 9:20 PM.
Margie Shaw, Clerk